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{{#Wiki_filter:Enclosure0'10NINEi~POINTNUCLEARSTATIONSITEADMINISTRATIVEPROCEDURESPROCEDURENO~AP-10.1MANAGEMENTOFSTATIONRECORDSAPPROVALSSIGNATURESDATEANDINITIALSREVISION1REVISION2REVISION3StationSuperintende1@iPNSUnit1T.W.RomanStationSuperintendentNMPNSUnit2R.BiAbbott(/3o(+4GeneralSuperintendent~~NuclearGenerationT.J~PerkinsI')t'anagerQ.A.NuclearW.A.HansenSummarofPaesRevision2(EffectivePAGES4,7,10,112,3,5,6,8,14,15DATEDecember1984January1986March1986'IAGARAMOHAWKPOWERCORPORATIONTHISPROCEDURENOTTOBEUSEDAFTERSUBJECTTOPERIODICREVIEWS8b04280279Bb04l5PDRADOCKOS000410PDRI III MANAGEMENTOFSTATIONRECORDS1.0PURPOSEThisprocedureprovidesanoutlineforthecollection,storageandmaintenanceofsiterecordsandtechnicalinformation.Therecordssystemisdesignedtofacilitatetheadministration,operation,maintenanceandtestingrequiredforthesafeandefficientmanagementofthenuclearstation.ThisprocedureshallbeeffectiveforUnit1asshownonthecoverpage.ForUnit2,thisproceduredoesnotapplytothepermanentplantfilerecordsasgeneratedthroughcompletionoftheconstructionprospect.Theserecordswillbeprocessedaccordingtopro)ectprocedures.ItdoesapplytothoserecordsgeneratedbytheNuclearGenerationDepartmentonequipmentthathasbeenturnedovertoNMPCforOperationsand/orMaintenance.
{{#Wiki_filter:Enclosure 0'10NINEi~POINTNUCLEARSTATIONSITEADMINISTRATIVE PROCEDURES PROCEDURE NO~AP-10.1MANAGEMENT OFSTATIONRECORDSAPPROVALS SIGNATURES DATEANDINITIALSREVISION1REVISION2REVISION3StationSuperintende 1@iPNSUnit1T.W.RomanStationSuperintendent NMPNSUnit2R.BiAbbott(/3o(+4GeneralSuperintendent
~~NuclearGeneration T.J~PerkinsI')t'anagerQ.A.NuclearW.A.HansenSummarofPaesRevision2(Effective PAGES4,7,10,112,3,5,6,8, 14,15DATEDecember1984January1986March1986'IAGARAMOHAWKPOWERCORPORATION THISPROCEDURE NOTTOBEUSEDAFTERSUBJECTTOPERIODICREVIEWS8b04280279 Bb04l5PDRADOCKOS000410PDRI III MANAGEMENT OFSTATIONRECORDS1.0PURPOSEThisprocedure providesanoutlineforthecollection, storageandmaintenance ofsiterecordsandtechnical information.
Therecordssystemisdesignedtofacilitate theadministration, operation, maintenance andtestingrequiredforthesafeandefficient management ofthenuclearstation.Thisprocedure shallbeeffective forUnit1asshownonthecoverpage.ForUnit2,thisprocedure doesnotapplytothepermanent plantfilerecordsasgenerated throughcompletion oftheconstruction prospect.
Theserecordswillbeprocessed according topro)ectprocedures.
Itdoesapplytothoserecordsgenerated bytheNuclearGeneration Department onequipment thathasbeenturnedovertoNMPCforOperations and/orMaintenance.


==2.0REFERENCES==
==2.0REFERENCES==
10CFR50RegulatoryGuide1.16,Rev.3,1975ANSIN45.2.9,1974TechnicalSpecificationsSection6,Unit1andUnit2RegulatoryGuide1.88,Rev.2,1976ANSI45.2.11,1974GenericLetter83-28NRCTelecon,December4,1985,R.J.PasternaktoNMPllicensingfile.NineMilePointUnit2Pro]ectGuidelines81,83,84,86,87"PPNM5023.0SCOPEStationrecordsareorganizedaccordingtouseandtherequirementsofaccessibility.3.1AdministrativeRecordsrequiredfortheconductofcurrentbusinessareretainedintheSiteorAdministrativeOffice.3.20cratingRecordssuchaslogbooksandprintoutsrequiredfortheproductionreviewofcurrentoperationsareAdministrativeOfficeuntiltherequiredperiodicdataloggercomputerofcurrentreportsortheretainedintheStationreportsarecomplete.3.3MaintenanceRecordsaregeneratedinaccordancewithAO-13.TheseareretainedintheStationAdministrativeOfficeuntilinformationforthemaintenancehistorydatabasehasbeenextracted.AP-10.1-1March1986


3.4TestandInsectionRecordsaregeneratedintheOperating,ResultsandMaintenanceDepartments.TheseareretainedintheTechnicalAdministrativeOfficeorunderthecustodyoftheresponsiblesupervisoruntiltherequiredcurrentreportsandreviewshavebeencompleted.3.5uimentTechnicalInformationwillbekeptintheStationCentralFiles.Thiswillincludeengineeringdata,partslistandprocurementinformation,specifications,instructionmanuals,drawingsandothermaterialwhichdescribesthestationsystemsandequipment.3.6CentralFilesAllstationrecordswhichrequireretentionbeyondthecurrentrequirementsoftheresponsiblesupervisozortheadministrativestaffshallbedeliveredtoCentralFilesforprocessingandretentionasrequired.4.0PRODUCTIONCONTROLANDRETRIEVALOFRECORDS4.1ResponsibilityforthemanagementofallstationrecordsmaintainedinworkingfilesisdelegatedtotheSupervisor,AdministrativeServices.Individualsupervisorswhoareresponsibleforthegenerationofoperating,maintenanceortestrecordsandforthehandlingofcorrespondenceandreportswillberesponsiblefortheserecordsuntiltheyaredeliveredtotheSiteAdministrativeOfficeortheCentralFilesfordisposition.4.2RecordsheldbyindividualsupervisorsandtheSiteAdministrativeOfficeshallbeindexedandorganizedforeaseofretrieval.Indexesshalllisttherecordtypeandstatewheretherecordmaybefound.Correspondenceandreportsinproductionneednotbeindexed.ThemasterindexingsystemmaintainedbyCentralFilesshallprovidekeyinformationonallrecordtypesincludingthelocationbyrecordtypeofallindexesmaintainedbyindividualsupervisorsortheAdministrativeOffice.ResponsibilityformaintenanceoftheCentzalFilesisdelegatedtotheSuperintendentRecordsManagement.4.3Allcoriespondence,drawingsandotherdocumentsdeliveredorcarriedintotheNineMilePointNuclearStationwhetherbyletter,mailorinbulkshall'bezeceivedbytheDocumentControlDepartmentpriortodeliverytotheaddressee.DetailsofhandlingshallbeasinstructedbytheSuperintendentRecordsManagement.CorrespondencecontroliscoveredinDCI-1;drawingcontrolinDCI-3;safeguardsinformationcontrolinDCI-12;andconfidentialdocumentsinOI-10.Theonlyexceptionstothisprocedurearehandcarriedconfidentialdocuments,advertisingorpromotionalliteraturebroughtinbyvendorrepresentativesandprintedmaterialsordrawingswhicharenotdestinedtobeplacedonfileatthestation.AP-10.1-2January1986
10CFR50Regulatory Guide1.16,Rev.3,1975ANSIN45.2.9,1974Technical Specifications Section6,Unit1andUnit2Regulatory Guide1.88,Rev.2,1976ANSI45.2.11,1974GenericLetter83-28NRCTelecon,December4,1985,R.J.Pasternak toNMPllicensing file.NineMilePointUnit2Pro]ectGuidelines 81,83,84,86,87 "PPNM5023.0SCOPEStationrecordsareorganized according touseandtherequirements ofaccessibility.
3.1Administrative RecordsrequiredfortheconductofcurrentbusinessareretainedintheSiteorAdministrative Office.3.20cratingRecordssuchaslogbooksandprintouts requiredfortheproduction reviewofcurrentoperations areAdministrative OfficeuntiltherequiredperiodicdataloggercomputerofcurrentreportsortheretainedintheStationreportsarecomplete.
3.3Maintenance Recordsaregenerated inaccordance withAO-13.TheseareretainedintheStationAdministrative Officeuntilinformation forthemaintenance historydatabasehasbeenextracted.
AP-10.1-1March1986


5.0DOCUMENTRETRIEVALANDSTORAGESYSTEM5.1Thedocumentretrievalandstoragesystemisacomputeraidedsystemsupportedby16and35millimetermicrographs.Thesystemisavailableforgeneraluse,bystationpersonnel,twenty-fourhoursadayatanyoneofseveralremotelocationsreferredtoasSatelliteFiles.Thesystemiscapableofsupportingover100zemoteterminals,andbasicallyconsistsofaminicomputeranddiscdrives,ahighspeedlineprinter,atyper,severallocalandremoteCRT's,microfilmequipment,andmicroformreadersandprinters.5.2FilesforindexingandstorageonmicrofilmareindexedindividuallybyCentralFilepersonnelusingsome22separateindexingparametersincludingkeywords,whichsubjectivelydescribethedocument'scontents.WhendocumentsaredeliveredtoCentralFiles,theyazefilmedinarandommannerandindividuallyassignedaninedigitfilmreferencenumberforretrievalpurposes.Thefirstfivedigitsofthefilmreferencenumberindicatetherollonwhichthedocumentislocated.Theremainingfourdigitsindicatetheframelocationofthedocumentwithintheroll.Documentswhichazeplacedon35millimeteraperturecardsorwhicharemaintainedinhardcopyduetotheirnonmicrofilmabilityareassignedspeciallyconstructedfilmreferencenumberstoindicatetheirlocationandform(i.e.aperturecardorhardcopy).5.3RetrievalofdocumentsmaybeaccomplishedatanyofthesevezalSatelliteFiles.Retrievalsystemusers'ccessthecomputerbyloggingonwithavalidusernameandpassword.TheusermaythencalluptheSEEKprogramtofindthedesireditem.Theusermayenterwhateverscantinformationisknownaboutthedesizeddocumentandthecomputerwillsearchitsdatafilestomatchthegiveninformationwithindexdatainputtedwhenthedocumentwasentered.intothesystem.Thecomputerwillrespondwithxnumberofhits(i.e.filmreferencenumbersofdocumentswhichhaveindexdatamatchingthegiveninformation).Theusermaythenobserveallhitstoobtainthecorrectdocumentormayaddordeleteindexinginformationtonarrowdownthenumberofpossibilities.5.4Whenthehitsareobtainedfromthecomputersearchprocess,theusermayobserveeach-hitbyinserting.theappropriatecartridgeinthereader/printerandkeyinginthedisplayedfilmreferencenumber.Thecomputerseazchmayresultinfilmreferencenumbers(hits)indicatingthatthedesireddocumentislocatedonaaperturecardorinhardcopy.TheusermusteitherobtainthedocumentfromCentralFiles(hardcopy)orretrievethedocumentfromtheaperturecardfile.5.5TheSuperintendentRecordsManagementshallissuedetailedinstructionsforuseofthisdocumentretrievalandstoragesystem.AI-10.1-3January1966
3.4TestandInsectionRecordsaregenerated intheOperating, ResultsandMaintenance Departments.
TheseareretainedintheTechnical Administrative Officeorunderthecustodyoftheresponsible supervisor untiltherequiredcurrentreportsandreviewshavebeencompleted.
3.5uimentTechnical Information willbekeptintheStationCentralFiles.Thiswillincludeengineering data,partslistandprocurement information, specifications, instruction manuals,drawingsandothermaterialwhichdescribes thestationsystemsandequipment.
3.6CentralFilesAllstationrecordswhichrequireretention beyondthecurrentrequirements oftheresponsible supervisoz ortheadministrative staffshallbedelivered toCentralFilesforprocessing andretention asrequired.


6.0PROCEDURESFORINDIVIDUALSTATIONRECORDGROUPS6.16.1.1AdministzativeRecordsCorresondenceControlproceduresareoutlinedbytheSuperintendentRecordsManagementinhisDCI-1.DetailsofthisinstructionforcorrespondencecontrolmaybesubjecttoalterationbytheSuperintendentRecordsManagementinaccordancewithexperiencegeneratedduringtheuseofthesystem.However,theSecretarytotheGenezalSuperintendentorotherspecificindividualsintheSiteAdministrativeOfficeshallbechargedwithmaintainingamonitozingsystemofallrequestsandunresolveditemsoriginatingwiththeNRCwhichrequireactionozresponsefromthestation.Thisshallincludearecordofrequestsandrespcnsesandasystemforreminderandfollowupdirectedtowardindividualsresponsibleforpreparationofrespcnses.OthercorrespondencerequiringresponseandactionshallalsobecometheresponsibilityofaspecificindividualintheAdministrativeOfficewhoshallbechargedwiththetrackingofrequestsandrespcnsesandtheissuanceofreminderstorespcasibleindividuals.Correspondencenotrequiringaresponseorspecificdispositionaccordingtoauthorisedprocedures,shallbelogged,distributed,andfiledinaccordancewiththeinstructionsoftheGeneralSuperintendent,StationSuperintendentortheSupervisor,AdministrativeServices.ThemechanicsofhandlingthiscorrespondenceshallbeinaccordancewithiastructionsissuedbytheSuperintendentRecordsManagementinhisDCI-1,6.1.2~~RoutineReortswhichareissuedfromthestationatperiod'icintervalsshallbetabulatedandmaintainedonacontrollistinthesamemannerascorrespondencerequiringresponse.Oneoftheindividualschargedwithmonitoringthecorrespondenceshallbechargedwithtrackingtheproductionandissueofthesezeports.6.1.3ReulationsCodesandStandardsshallbekeptcurrent,however,theSupervisor,AdministrativeServicesshallmaintainalistingofallthesedocumentswhich,althoughtheymayhavebeensupercededbyalateraddition,arestillcurrentlyapplicabletotheNineMilePointNuclearStation.Detailedlistingsofindividualregulations,etc.maybecontainedintheboundvolumesofdocuments,hence,wheretheseareavailablethesupervisorslistingmaybelimitedtothecategoriesofdocumentsandlocation.Thedatesandlimitsofapplicabilityfornewregulationsareusuallystatedintheopeningparagraphsoftheregulations.Usersofthefilesofregulationsareadvisedtoconsultthislistingforapplicabilityofaparticularregulation.AP-10.1-4December1984
==4.0 PRODUCTION==
CONTROLANDRETRIEVAL OFRECORDS4.1Responsibility forthemanagement ofallstationrecordsmaintained inworkingfilesisdelegated totheSupervisor, Administrative Services.
Individual supervisors whoareresponsible forthegeneration ofoperating, maintenance ortestrecordsandforthehandlingofcorrespondence andreportswillberesponsible fortheserecordsuntiltheyaredelivered totheSiteAdministrative OfficeortheCentralFilesfordisposition.
4.2Recordsheldbyindividual supervisors andtheSiteAdministrative Officeshallbeindexedandorganized foreaseofretrieval.
Indexesshalllisttherecordtypeandstatewheretherecordmaybefound.Correspondence andreportsinproduction neednotbeindexed.Themasterindexingsystemmaintained byCentralFilesshallprovidekeyinformation onallrecordtypesincluding thelocationbyrecordtypeofallindexesmaintained byindividual supervisors ortheAdministrative Office.Responsibility formaintenance oftheCentzalFilesisdelegated totheSuperintendent RecordsManagement.
4.3Allcoriespondence, drawingsandotherdocuments delivered orcarriedintotheNineMilePointNuclearStationwhetherbyletter,mailorinbulkshall'bezeceivedbytheDocumentControlDepartment priortodeliverytotheaddressee.
Detailsofhandlingshallbeasinstructed bytheSuperintendent RecordsManagement.
Correspondence controliscoveredinDCI-1;drawingcontrolinDCI-3;safeguards information controlinDCI-12;andconfidential documents inOI-10.Theonlyexceptions tothisprocedure arehandcarriedconfidential documents, advertising orpromotional literature broughtinbyvendorrepresentatives andprintedmaterials ordrawingswhicharenotdestinedtobeplacedonfileatthestation.AP-10.1-2January1986


LicensinDocumentssuchasthePSAR<theFSAR,TechnicalSpecifications,andsupportingdocumentsshallbemaintainedcurrent.Proposedchangesshallbemaintaineddistinctfromchanges'hichareinforce.ProceduresandstandinorderswhichoriginateatthestationshallbemaintainedinaccordancewithAP-260.6.1.6Minutes.ofMeetinsandconferencesinvolvingNineMilePointpersonnelshall,asaminimum,bemaintainedinaccordancewithTechnicalSpecificationsandANSIin45.2.9,1974.6.1.7FilesofGeneralInformationsuchaslibraryreferencebooks,engineeringandtechnicalreports,codesandstandards,shallbeindexedandmaintainedsothatwhentheyareremovedfromthefiletherewillbearecordofwhoisresponsibleforthedocumentatalltimes.6'~8TraininandPersonnelRecordsshallbemaintainedinaccordancewi.thAP-9'andotherapplicableNiagaraMohawkprocedures.6'0eratinRecords6.2.1~ScceMaterialretainedintheplantoperatinghistoricalrecordsincludesasaminimum:1.Recordsofpreliminarytestandcalibrationsincludingpreoperationaltests,startuptestsandpreliminaryoperations.2.Plantoperatinglogsandrecordsincludingdataloggerprintouts,'ecordingmeterchartrecords,controlroomlogbooksandthelike.3.Recordsofstationmaintenanceandsubstitutionorreplacementofthefacilityequipmentorcomponents.4.Recordsofplantradiationandcontaminationsurveys,personnelradiationexposure,radioactivityandliquidorgaseousreleasesandtheenvironmentalmonitoringprogram.5.RecordsofnewandSpentfuelinventory,transfersoffuelandassemblyhistories.6.Recordsofinstrumentcalibrationandsurveillancechecksandtestsoffacilityequipmentandcomponents.7.ScramReportsandScramAnalysisRecords.AP-10.1-5January1986
==5.0 DOCUMENTRETRIEVAL==
ANDSTORAGESYSTEM5.1Thedocumentretrieval andstoragesystemisacomputeraidedsystemsupported by16and35millimeter micrographs.
Thesystemisavailable forgeneraluse,bystationpersonnel, twenty-four hoursadayatanyoneofseveralremotelocations referredtoasSatellite Files.Thesystemiscapableofsupporting over100zemoteterminals, andbasically consistsofaminicomputer anddiscdrives,ahighspeedlineprinter,atyper,severallocalandremoteCRT's,microfilm equipment, andmicroform readersandprinters.
5.2Filesforindexingandstorageonmicrofilm areindexedindividually byCentralFilepersonnel usingsome22separateindexingparameters including keywords,whichsubjectively describethedocument's contents.
Whendocuments aredelivered toCentralFiles,theyazefilmedinarandommannerandindividually assignedaninedigitfilmreference numberforretrieval purposes.
Thefirstfivedigitsofthefilmreference numberindicatetherollonwhichthedocumentislocated.Theremaining fourdigitsindicatetheframelocationofthedocumentwithintheroll.Documents whichazeplacedon35millimeter aperturecardsorwhicharemaintained inhardcopyduetotheirnonmicrofilmability areassignedspecially constructed filmreference numberstoindicatetheirlocationandform(i.e.aperturecardorhardcopy).5.3Retrieval ofdocuments maybeaccomplished atanyofthesevezalSatellite Files.Retrieval systemusers'ccessthecomputerbyloggingonwithavalidusernameandpassword.
TheusermaythencalluptheSEEKprogramtofindthedesireditem.Theusermayenterwhateverscantinformation isknownaboutthedesizeddocumentandthecomputerwillsearchitsdatafilestomatchthegiveninformation withindexdatainputtedwhenthedocumentwasentered.intothesystem.Thecomputerwillrespondwithxnumberofhits(i.e.filmreference numbersofdocuments whichhaveindexdatamatchingthegiveninformation).
Theusermaythenobserveallhitstoobtainthecorrectdocumentormayaddordeleteindexinginformation tonarrowdownthenumberofpossibilities.
5.4Whenthehitsareobtainedfromthecomputersearchprocess,theusermayobserveeach-hitbyinserting
.theappropriate cartridge inthereader/printer andkeyinginthedisplayed filmreference number.Thecomputerseazchmayresultinfilmreference numbers(hits)indicating thatthedesireddocumentislocatedonaaperturecardorinhardcopy.TheusermusteitherobtainthedocumentfromCentralFiles(hardcopy)orretrievethedocumentfromtheaperturecardfile.5.5TheSuperintendent RecordsManagement shallissuedetailedinstructions foruseofthisdocumentretrieval andstoragesystem.AI-10.1-3January1966


6.2.2ProductionandRetentionofRecordsTherecordingandreportingrequirementsofthefacilityoperatinglicensearedescribedintheTechnical'Specifications.Section6.10oftheoperatingTechnicalSpecificationsUnit1andUnit2andSection4.7oftheEnvironmentalTechnicalSpecificationsUnit1andSection6.10oftheEnvironmentalTechnicalSpecificationsUnit2listsrecordretentionzequirements.ThesearesummarizedinTableIattachedtothisprocedure.2~Recordsofdailyplantoperationsinthecontrolroomarefoundontheperiodiclogofthedataloggercomputerandinthenarrativelogbooksofthestationshiftsupervisorandthechiefshiftoperator.Otherlogsaremaintainedinthewastebuilding,condensatedemineralizer,andmakeupdemineralizerareas.3~RecordsofprinciplemaintenanceactivitiesshallbeproducedunderthedirectionoftheMaintenanceSuperintendentandtheInstrumentandControlSupervisor.DetailsoftheserecordsareprovidedinAP-5.0,ProcedureforRepair.4~RecordsofoperatingoccurrenceswillbegeneratedaccordingtoAP-10.2.2,ProcedureforReportingVariationsfromNormalPlantOperations.ThesezecordsshallconsistoftheOccurrenceReportFormandalldocumentspertainingtothedescriptionandreviewoftheoccurrence.[ReportableoccurrencesaccordingtoTechnicalSpecification6.9.2Unit1andUnit2arerecordedontheNRCLicenseeEventReportForm.]Recordsofperiodicchecks,inspections,calibrationandsurveillanceareenteredonformsmaintainedbytheStationShiftSupervisors,theInstrumentandControlSupervisor>theMaintenanceSupervisorandtheRadiationProtectionandChemistrySupervisor.TheserecordformsandchecksheetsaredesignedtoassurethatallsuchperiodicrequirementsoftheTechnicalSpecificationsarebeingmet.6.RecordsofradioactiveshipmentsotherthanspentfuelshallbemaintainedunderthedirectionoftheRadiationProtectionSupervisor.TheseshallconsistofaccountabilityandtransmittalformsrequiredbyTitle10andTitle49CFRandsurveyzecordsandlogsrequiredbyTechnicalSpecificationsandthestationprocedures.7~RecordsofsubstitutionorreplacementofprincipleitemsorequipmentpertainingtonuclearsafetyandrecordsofchangesanddrawingchangesmadetotheplantasdescribedintheSafetyAnalysisRepoztshallbemadeinaccordancewithAP-6.0ProcedureforModificationandAddition.AP-10.1-6January1986
==6.0 PROCEDURES==
FORINDIVIDUAL STATIONRECORDGROUPS6.16.1.1Administzative RecordsCorresondenceControlprocedures areoutlinedbytheSuperintendent RecordsManagement inhisDCI-1.Detailsofthisinstruction forcorrespondence controlmaybesubjecttoalteration bytheSuperintendent RecordsManagement inaccordance withexperience generated duringtheuseofthesystem.However,theSecretary totheGenezalSuperintendent orotherspecificindividuals intheSiteAdministrative Officeshallbechargedwithmaintaining amonitozing systemofallrequestsandunresolved itemsoriginating withtheNRCwhichrequireactionozresponsefromthestation.Thisshallincludearecordofrequestsandrespcnses andasystemforreminderandfollowupdirectedtowardindividuals responsible forpreparation ofrespcnses.
Othercorrespondence requiring responseandactionshallalsobecometheresponsibility ofaspecificindividual intheAdministrative Officewhoshallbechargedwiththetrackingofrequestsandrespcnses andtheissuanceofreminders torespcasible individuals.
Correspondence notrequiring aresponseorspecificdisposition according toauthorised procedures, shallbelogged,distributed, andfiledinaccordance withtheinstructions oftheGeneralSuperintendent, StationSuperintendent ortheSupervisor, Administrative Services.
Themechanics ofhandlingthiscorrespondence shallbeinaccordance withiastructions issuedbytheSuperintendent RecordsManagement inhisDCI-1,6.1.2~~RoutineReortswhichareissuedfromthestationatperiod'ic intervals shallbetabulated andmaintained onacontrollistinthesamemannerascorrespondence requiring response.
Oneoftheindividuals chargedwithmonitoring thecorrespondence shallbechargedwithtrackingtheproduction andissueofthesezeports.6.1.3ReulationsCodesandStandards shallbekeptcurrent,however,theSupervisor, Administrative Servicesshallmaintainalistingofallthesedocuments which,althoughtheymayhavebeensuperceded byalateraddition, arestillcurrently applicable totheNineMilePointNuclearStation.Detailedlistingsofindividual regulations, etc.maybecontained intheboundvolumesofdocuments, hence,wheretheseareavailable thesupervisors listingmaybelimitedtothecategories ofdocuments andlocation.
Thedatesandlimitsofapplicability fornewregulations areusuallystatedintheopeningparagraphs oftheregulations.
Usersofthefilesofregulations areadvisedtoconsultthislistingforapplicability ofaparticular regulation.
AP-10.1-4December1984


6,2.2ProductionandRetentionofRecords(Cont.)8.RecordsofplantradiationandcontaminationsurveysshallbemadeinaccordancewithRadiationProtectionProcedures.9.Recordsofnewandspentfuelinventory,transfersoffuel,andassemblyhistoriesshallbemaintainedbythePhysicsAnalystSupervisorinaccordancewithSpecialNuclearMaterialControlProcedures.10.RecordsofoffsiteenvironmentalmonitoringsurveysandrecordsofradioactivityandliquidandgaseouswastesreleasetotheenvironmentshallbemadeinaccordancewiththeRadiationProtectionandRadiation&ChemistryDepartmentSurveillanceandSamplingProcedures.ll.Recordsofradiationexposureforallplantpersonnel,contractorsandvisitorsshallbemaintainedinaccordancewith10CFR20and10CFR19andtheNRCinstructionsforNRCForms4and5.12.TherecordoftransientandoperationalcycIesrequiredbyUnit1TechnicalSpecification6.10.2.fandUnit2TechnicalSpecification6.10.3.eshallbemaintainedbythephysicsanalystsupervisor.13.RecordsoftheinserviceinspectionsrequiredbyUnit1TechnicalSpecification6.10.2.h,Unit2TechnicalSpecification6.10.3.hshallbeassembledbytheInserviceInspectionSuperintendentandmaintainedunderthedirectionoftheSuperintendentAdministrativeServices.14.RecordsofspecialreactortestandexperimentsshallbeproducedunderthedirectionoftheReactorAnalystSupervisor.Theseshallincludetheprocedureforthetestandreportresults.6.36.3.1MaintenanceRecordsEuimentHistorFileAsdescribedinAP-5.0,allcompletedworkrequestsalongwiththerequiredattachmentsaredeliveredtotheSiteAdministrativeOfficeforentryoftherecordofthecompletedmaintenanceintheequivalentmaintenancedatabase.Thedatabasecomprisesaformalequipmenthistoryfilesystemwhichshallbeestablishedforallsafetyrelatedstructures,systemsandcomponents.Eachmajoritemshallhaveafiledocumentingthecorrectivemaintenanceactionsaccomplished.Theminimumdocumentationrequiredforeachentryshallbe:AP-10.1-7December1984
LicensinDocuments suchasthePSAR<theFSAR,Technical Specifications, andsupporting documents shallbemaintained current.Proposedchangesshallbemaintained distinctfromchanges'hichareinforce.Procedures andstandinorderswhichoriginate atthestationshallbemaintained inaccordance withAP-260.6.1.6Minutes.ofMeetinsandconferences involving NineMilePointpersonnel shall,asaminimum,bemaintained inaccordance withTechnical Specifications andANSIin45.2.9,1974.6.1.7FilesofGeneralInformation suchaslibraryreference books,engineering andtechnical reports,codesandstandards, shallbeindexedandmaintained sothatwhentheyareremovedfromthefiletherewillbearecordofwhoisresponsible forthedocumentatalltimes.6'~8TraininandPersonnel Recordsshallbemaintained inaccordance wi.thAP-9'andotherapplicable NiagaraMohawkprocedures.
6'0eratinRecords6.2.1~ScceMaterialretainedintheplantoperating historical recordsincludesasaminimum:1.Recordsofpreliminary testandcalibrations including preoperational tests,startuptestsandpreliminary operations.
2.Plantoperating logsandrecordsincluding dataloggerprintouts,'ecording meterchartrecords,controlroomlogbooksandthelike.3.Recordsofstationmaintenance andsubstitution orreplacement ofthefacilityequipment orcomponents.
4.Recordsofplantradiation andcontamination surveys,personnel radiation
: exposure, radioactivity andliquidorgaseousreleasesandtheenvironmental monitoring program.5.RecordsofnewandSpentfuelinventory, transfers offuelandassemblyhistories.
6.Recordsofinstrument calibration andsurveillance checksandtestsoffacilityequipment andcomponents.
7.ScramReportsandScramAnalysisRecords.AP-10.1-5January1986


6.3.1uimentHistorFile(Cont.)1.Dateofaction.2.Briefdescriptionoffailureandcorrectiveactiontaken.3.Referencetocompletedtestsandresultsoradditionalinformationsourcesasnecessary.TheSupt.ofRecordsManagementshallberesponsiblefordescribing1theexactformatforthisfileandarrangingforitsentryintoamagneticand/ormicrofilmstoragesystem.6.3.2WorkReuestFileThecompletedworkrequestsandattachmentsasrequiredbyAP-5.0shallberetainedintheAdministrativeOfficeuntildeliveredtoDocumentControlforstorageand/ormicrofilminginaccordancewiththestationrecordsretentionandstorageschedule.DeliveriesshalltakeplaceassoonaspracticalaftertheAdministrativeOfficehascompletedentriesintotheequipmenthistoryfile.6.4TestandInsectionRecords6.4.1
6.2.2Production andRetention ofRecordsTherecording andreporting requirements ofthefacilityoperating licensearedescribed intheTechnical
'Specifications.
Section6.10oftheoperating Technical Specifications Unit1andUnit2andSection4.7oftheEnvironmental Technical Specifications Unit1andSection6.10oftheEnvironmental Technical Specifications Unit2listsrecordretention zequirements.
Thesearesummarized inTableIattachedtothisprocedure.
2~Recordsofdailyplantoperations inthecontrolroomarefoundontheperiodiclogofthedataloggercomputerandinthenarrative logbooksofthestationshiftsupervisor andthechiefshiftoperator.
Otherlogsaremaintained inthewastebuilding, condensate demineralizer, andmakeupdemineralizer areas.3~Recordsofprinciple maintenance activities shallbeproducedunderthedirection oftheMaintenance Superintendent andtheInstrument andControlSupervisor.
DetailsoftheserecordsareprovidedinAP-5.0,Procedure forRepair.4~Recordsofoperating occurrences willbegenerated according toAP-10.2.2, Procedure forReporting Variations fromNormalPlantOperations.
ThesezecordsshallconsistoftheOccurrence ReportFormandalldocuments pertaining tothedescription andreviewoftheoccurrence.
[Reportable occurrences according toTechnical Specification 6.9.2Unit1andUnit2arerecordedontheNRCLicenseeEventReportForm.]Recordsofperiodicchecks,inspections, calibration andsurveillance areenteredonformsmaintained bytheStationShiftSupervisors, theInstrument andControlSupervisor>
theMaintenance Supervisor andtheRadiation Protection andChemistry Supervisor.
Theserecordformsandchecksheetsaredesignedtoassurethatallsuchperiodicrequirements oftheTechnical Specifications arebeingmet.6.Recordsofradioactive shipments otherthanspentfuelshallbemaintained underthedirection oftheRadiation Protection Supervisor.
Theseshallconsistofaccountability andtransmittal formsrequiredbyTitle10andTitle49CFRandsurveyzecordsandlogsrequiredbyTechnical Specifications andthestationprocedures.
7~Recordsofsubstitution orreplacement ofprinciple itemsorequipment pertaining tonuclearsafetyandrecordsofchangesanddrawingchangesmadetotheplantasdescribed intheSafetyAnalysisRepoztshallbemadeinaccordance withAP-6.0Procedure forModification andAddition.
AP-10.1-6January1986


==DeartmentalRecordsTherecordsofsurveillancetestsandothertestsandinspectionsshallbeprocessedforsupervisoryreviewassoonaspracticalafter,==
6,2.2Production andRetention ofRecords(Cont.)8.Recordsofplantradiation andcontamination surveysshallbemadeinaccordance withRadiation Protection Procedures.
completionofthetestorinspection.TheseshallbesenttoDocumentControlformicrofilmingand/orstorageimmediatelyafteranyextractionoftrenddata,checkofflists,andothersupervisoryreviewfunctionsarecompleted.6.4.2AdditionalInformationToassurethemaximumbenefitfromthetestsandinspectionrecords,theseshouldbeindexedsothatinformationonequipmentperformancetrends,maintenance,andoperatinghistorymaybe.extractedunderacommonequipmentnameorequipmentpiecenumberdesignation.Additionalinformationorreportsonindividualitemsofequipmentshouldbeclearlylabeledsothatthekeywordingprocessofindexingwillassuremeetingthisobjective.6.5uimentTechnicalInformation6.5.1ContentReuirementsEfficientoperationandmaintenanceofthestationrequirestherapidlocationandretrievalofoneormoreofthefollowing:1.Purchasespecificationsandcontracts.2.Purchaserequisitionsandorders.AP-10.1-8January1986
9.Recordsofnewandspentfuelinventory, transfers offuel,andassemblyhistories shallbemaintained bythePhysicsAnalystSupervisor inaccordance withSpecialNuclearMaterialControlProcedures.
10.Recordsofoffsiteenvironmental monitoring surveysandrecordsofradioactivity andliquidandgaseouswastesreleasetotheenvironment shallbemadeinaccordance withtheRadiation Protection andRadiation
&Chemistry Department Surveillance andSamplingProcedures.
ll.Recordsofradiation exposureforallplantpersonnel, contractors andvisitorsshallbemaintained inaccordance with10CFR20and10CFR19andtheNRCinstructions forNRCForms4and5.12.Therecordoftransient andoperational cycIesrequiredbyUnit1Technical Specification 6.10.2.fandUnit2Technical Specification 6.10.3.eshallbemaintained bythephysicsanalystsupervisor.
13.Recordsoftheinservice inspections requiredbyUnit1Technical Specification 6.10.2.h, Unit2Technical Specification 6.10.3.hshallbeassembled bytheInservice Inspection Superintendent andmaintained underthedirection oftheSuperintendent Administrative Services.
14.Recordsofspecialreactortestandexperiments shallbeproducedunderthedirection oftheReactorAnalystSupervisor.
Theseshallincludetheprocedure forthetestandreportresults.6.36.3.1Maintenance RecordsEuimentHistorFileAsdescribed inAP-5.0,allcompleted workrequestsalongwiththerequiredattachments aredelivered totheSiteAdministrative Officeforentryoftherecordofthecompleted maintenance intheequivalent maintenance database.Thedatabasecomprises aformalequipment historyfilesystemwhichshallbeestablished forallsafetyrelatedstructures, systemsandcomponents.
Eachmajoritemshallhaveafiledocumenting thecorrective maintenance actionsaccomplished.
Theminimumdocumentation requiredforeachentryshallbe:AP-10.1-7December1984


6.5.1ContentReuirements(Cont.)3.Manufacturersandvendorinstructionmanuals.4.Drawings(diagrams,charts,sketches,graphs,curves)5.Engineeringperformancecalculations,functionaldescriptions,andsafetyanalysis.6.Vendortestsandinspections.6.5.27.In-planttestsandinspections(pre-operationalandstartup)~ModificationReuirementsTheproceduresformaintenanceofthecentralfileandproceduresapplicabletotherecordsofstationmodificationsandadditionsshallassurethatthetechnicalinformationavailableonequipmentwillreflecttheas-isstatusofthestationandthatanyotherinformationisclearlymarked"superceded","proposed",or"construction.6.6CentralFiles6.6.1I~ndexinAnindexshallbemaintainedofrecordtypeswhichshallexhibitRecordTypeCode,RecordTypeName,RecordTypeAbbreviationandaRecordTypeRetentionPeriod.ThisguideshallserveasachecklistfozverifyingthatrequiredrecordsareturnedovertotheRecordsManagementforinclusionintothepezmanentPlantFile.ThemethodforturnoverofrecordsisdelineatedinDCI-5(Control6DispositionofActivePiles).Thepresenceofarecordtypeinthezetentionguideindexdoesnotnecessarilyindicatethattherecordtypewillbefoundinthestationrecords.ThecompletelistingofallindexedrecordswillbecontainedonlyinthezecordscomputersTheStationCentralFilesDepartmentshallbecapableofproducing,ifnecessary,acomputerlistingofeachfilmrefezencenumberfallingunderaparticularrecordtype.ThislistingshallservetomeettherequirementsofANSI45.2.9byindicatingthelocationsof-recordswithinthestoragearea.ThepermanentstorageareaforstationrecordsshallbetheNineMilePointSitewhereoriginalmicrofilmandnonmicrofilmablecopiesarestored.AP-10.1-9March1986
6.3.1uimentHistorFile(Cont.)1.Dateofaction.2.Briefdescription offailureandcorrective actiontaken.3.Reference tocompleted testsandresultsoradditional information sourcesasnecessary.
TheSupt.ofRecordsManagement shallberesponsible fordescribing 1theexactformatforthisfileandarranging foritsentryintoamagneticand/ormicrofilm storagesystem.6.3.2WorkReuestFileThecompleted workrequestsandattachments asrequiredbyAP-5.0shallberetainedintheAdministrative Officeuntildelivered toDocumentControlforstorageand/ormicrofilming inaccordance withthestationrecordsretention andstorageschedule.
Deliveries shalltakeplaceassoonaspractical aftertheAdministrative Officehascompleted entriesintotheequipment historyfile.6.4TestandInsectionRecords6.4.1Deartmental RecordsTherecordsofsurveillance testsandothertestsandinspections shallbeprocessed forsupervisory reviewassoonaspractical after,completion ofthetestorinspection.
TheseshallbesenttoDocumentControlformicrofilming and/orstorageimmediately afteranyextraction oftrenddata,checkofflists,andothersupervisory reviewfunctions arecompleted.
6.4.2Additional Information Toassurethemaximumbenefitfromthetestsandinspection records,theseshouldbeindexedsothatinformation onequipment performance trends,maintenance, andoperating historymaybe.extracted underacommonequipment nameorequipment piecenumberdesignation.
Additional information orreportsonindividual itemsofequipment shouldbeclearlylabeledsothatthekeywordingprocessofindexingwillassuremeetingthisobjective.
6.5uimentTechnical Information 6.5.1ContentReuirements Efficient operation andmaintenance ofthestationrequirestherapidlocationandretrieval ofoneormoreofthefollowing:
1.Purchasespecifications andcontracts.
2.Purchaserequisitions andorders.AP-10.1-8January1986


DrawiFilesFilesofdrawings(35millimeteraperturecards)legibletoallsignificantdetailsshallbemaintainedatTechLibrarysatellitefile.Thesefilesshallcontainthelatestuptodateasisstationdrawings.,Amasterfileofdrawings(35millimeteraperturecards)shallbemaintainedinthestationtocomplementtheoriginalfileofdrawingsinSyracuseforcompliancewithANSI45.2.9.Thisfileshallserveasastationdrawinghistoryandshallincludeallrevisions.Specialhardcopyfilesofdrawingsmaybemaintainedasdesiredforfileprints,constructionprintsorP&IDs.Alldrawingfilesshal1bemaintainedinaccordancewithinstructionsissuedbytheSuperintendentRecordsManagementinhisDocumentControlInstruction3,"NineMilePointDrawingControlInstruction".Anindex(computerprintout)ofeachdrawingfileshallbeavailable.ManualFiles1.Stationmanuals(instruction,operation,maintenance,etc.)shallbemaintainedunderthedirectionoftheSuperintendentRecordsManagementinaccordancewithhisinstructionsinDocumentControlInstruction4"ControlofStationManuals".2.ManualsshallbestoredintheCentralFilesorarchivesareaandshallbeavailablebycheckouttostationpersonnel'.Normally,twocontrolledcopiesshouldbemaintainedforeachmanual.Morecopiesmaybemaintainedifnecessary.3.Whereanequipmentvendorfurnishesasetofequipmentmanualstocover'singleassemblyofequipmentsuch.asthedieselgenerator,allmanualsshallbeindexedinsuchamannerastoalloweasyretrievaloftheentiregroup.4.CentralFilesshallbecapableofproducinganindexofavailablestationmanuals.Theindexshallbeacomputerprintoutofthedocumentdatabasesortedbyvendorandincludeequipmentpiecenumber,thedocumentnumberandlocation,title,revision,PO,anddate.5.Inadditiontomanualsavailableinthehardcopy,allstationmanualsshallbeavailableonmicrofilmateachsatellitefile.PermanentStationFiles1.Thepermanentstationfileshallconsistofcompletedrecordsand/orotherdocumentsstoredonmicrofilm.Thefilmingmethodmaybeinarandommannerandretrievalshallbeaccomplishedthroughtheuseofcomputeraidedretrievaltechniques.AP-10.1-10December1984
6.5.1ContentReuirements (Cont.)3.Manufacturers andvendorinstruction manuals.4.Drawings(diagrams, charts,sketches, graphs,curves)5.Engineering performance calculations, functional descriptions, andsafetyanalysis.
6.Vendortestsandinspections.
6.5.27.In-planttestsandinspections (pre-operational andstartup)~Modification Reuirements Theprocedures formaintenance ofthecentralfileandprocedures applicable totherecordsofstationmodifications andadditions shallassurethatthetechnical information available onequipment willreflecttheas-isstatusofthestationandthatanyotherinformation isclearlymarked"superceded",
"proposed",
or"construction
.6.6CentralFiles6.6.1I~ndexinAnindexshallbemaintained ofrecordtypeswhichshallexhibitRecordTypeCode,RecordTypeName,RecordTypeAbbreviation andaRecordTypeRetention Period.Thisguideshallserveasachecklist fozverifying thatrequiredrecordsareturnedovertotheRecordsManagement forinclusion intothepezmanent PlantFile.Themethodforturnoverofrecordsisdelineated inDCI-5(Control6Disposition ofActivePiles).Thepresenceofarecordtypeinthezetention guideindexdoesnotnecessarily indicatethattherecordtypewillbefoundinthestationrecords.Thecompletelistingofallindexedrecordswillbecontained onlyinthezecordscomputers TheStationCentralFilesDepartment shallbecapableofproducing, ifnecessary, acomputerlistingofeachfilmrefezence numberfallingunderaparticular recordtype.Thislistingshallservetomeettherequirements ofANSI45.2.9byindicating thelocations of-recordswithinthestoragearea.Thepermanent storageareaforstationrecordsshallbetheNineMilePointSitewhereoriginalmicrofilm andnonmicrofilmable copiesarestored.AP-10.1-9March1986


PermanentStationFiles(Cont.)2~Inadditiontothemicrofilmfile,asubsectionofthepermanentstationfileshallbemaintainedinhardcopyforthosedocumentswhichareconsiderednonmicrofilmable.Thosedocumentsmaintainedinhardcopyshouldbeindexedandenteredintothecomputeraidedretrievalsysteminthesamemannerasthoseplacedonthemicrofilm.3~ProcessingofdocumentsintothepermanentplantfileshallbeaccomplishedinaccordancewithinstructionsissuedbytheSuperintendentRecordsManagementinhisDocumentControlInstruction2"CentralFilesInternalProcessing".
DrawiFilesFilesofdrawings(35millimeter aperturecards)legibletoallsignificant detailsshallbemaintained atTechLibrarysatellite file.Thesefilesshallcontainthelatestuptodateasisstationdrawings.,
Amasterfileofdrawings(35millimeter aperturecards)shallbemaintained inthestationtocomplement theoriginalfileofdrawingsinSyracuseforcompliance withANSI45.2.9.Thisfileshallserveasastationdrawinghistoryandshallincludeallrevisions.
Specialhardcopyfilesofdrawingsmaybemaintained asdesiredforfileprints,construction printsorP&IDs.Alldrawingfilesshal1bemaintained inaccordance withinstructions issuedbytheSuperintendent RecordsManagement inhisDocumentControlInstruction 3,"NineMilePointDrawingControlInstruction".
Anindex(computer printout) ofeachdrawingfileshallbeavailable.
ManualFiles1.Stationmanuals(instruction, operation, maintenance, etc.)shallbemaintained underthedirection oftheSuperintendent RecordsManagement inaccordance withhisinstructions inDocumentControlInstruction 4"ControlofStationManuals".
2.ManualsshallbestoredintheCentralFilesorarchivesareaandshallbeavailable bycheckouttostationpersonnel'.
: Normally, twocontrolled copiesshouldbemaintained foreachmanual.Morecopiesmaybemaintained ifnecessary.
3.Whereanequipment vendorfurnishes asetofequipment manualstocover'singleassemblyofequipment such.asthedieselgenerator, allmanualsshallbeindexedinsuchamannerastoalloweasyretrieval oftheentiregroup.4.CentralFilesshallbecapableofproducing anindexofavailable stationmanuals.Theindexshallbeacomputerprintoutofthedocumentdatabasesortedbyvendorandincludeequipment piecenumber,thedocumentnumberandlocation, title,revision, PO,anddate.5.Inadditiontomanualsavailable inthehardcopy,allstationmanualsshallbeavailable onmicrofilm ateachsatellite file.Permanent StationFiles1.Thepermanent stationfileshallconsistofcompleted recordsand/orotherdocuments storedonmicrofilm.
Thefilmingmethodmaybeinarandommannerandretrieval shallbeaccomplished throughtheuseofcomputeraidedretrieval techniques.
AP-10.1-10December1984


==DeartmentActiveFilesItisnecessaryfortheGeneralAdministrativeOfficeandtheindividualstationdepartmentstomaintainactivefilesofrecordswhichareintheprocessofproductionandrevieworbeingusedfortheproductionofotherrecordsandreports.ThesefilesshallbemaintainedinaccordancewithinstructionsissuedbytheSupervisor,==
Permanent StationFiles(Cont.)2~Inadditiontothemicrofilm file,asubsection ofthepermanent stationfileshallbemaintained inhardcopyforthosedocuments whichareconsidered nonmicrofilmable.
AdministrativeServices.2~Theapplicabledepartmentheadshallberesponsibleforinsuringeachactivefileismaintaineduptodate,thattherecordsareingoodconditionandthatrecordstransferredforstorageinthepermanentplantfilearecomplete.3~LocationofthedepartmentactivefilesshallbedeterminedbytheSupervisor,AdministrativeServicesandapprovedbyeachrespectivedepartmenthead.SatelliteFiles1~Satellitefilesshallbelocatedinareasaccessibletoallstationpersonnel.Eachfileshallhave16millimetercartridgeloadedmicrofilmofthepermanentstationfileand35millimeteraperturecardsofthelatestasbuiltdrawings.2.Eachsatellitefileshallhaveallnecessaryequipmenttoreadeachmicrofilmandtoaccessthecentralfilecomputerfordocumentretrievalsearches.Ausersmanualshallbeprovidedtoinstructstationpersonnelinthe-computeroperationtechniquesnecessarytoretrievedesireditems.3~RecordsretrievedattheSatellitefilelocationsareconsidered"forinformationonly"documents.RecordstobeusedforoperationormaintenanceshallbeissuedthroughtheDocumentControlDepartment.AP-10.1-11December1984  
Thosedocuments maintained inhardcopyshouldbeindexedandenteredintothecomputeraidedretrieval systeminthesamemannerasthoseplacedonthemicrofilm.
3~Processing ofdocuments intothepermanent plantfileshallbeaccomplished inaccordance withinstructions issuedbytheSuperintendent RecordsManagement inhisDocumentControlInstruction 2"CentralFilesInternalProcessing"
.DeartmentActiveFilesItisnecessary fortheGeneralAdministrative Officeandtheindividual stationdepartments tomaintainactivefilesofrecordswhichareintheprocessofproduction andrevieworbeingusedfortheproduction ofotherrecordsandreports.Thesefilesshallbemaintained inaccordance withinstructions issuedbytheSupervisor, Administrative Services.
2~Theapplicable department headshallberesponsible forinsuringeachactivefileismaintained uptodate,thattherecordsareingoodcondition andthatrecordstransferred forstorageinthepermanent plantfilearecomplete.
3~Locationofthedepartment activefilesshallbedetermined bytheSupervisor, Administrative Servicesandapprovedbyeachrespective department head.Satellite Files1~Satellite filesshallbelocatedinareasaccessible toallstationpersonnel.
Eachfileshallhave16millimeter cartridge loadedmicrofilm ofthepermanent stationfileand35millimeter aperturecardsofthelatestasbuiltdrawings.
2.Eachsatellite fileshallhaveallnecessary equipment toreadeachmicrofilm andtoaccessthecentralfilecomputerfordocumentretrieval searches.
Ausersmanualshallbeprovidedtoinstructstationpersonnel inthe-computeroperation techniques necessary toretrievedesireditems.3~Recordsretrieved attheSatellite filelocations areconsidered "forinformation only"documents.
Recordstobeusedforoperation ormaintenance shallbeissuedthroughtheDocumentControlDepartment.
AP-10.1-11December1984  


STATIONRECORDSPERMANENTSTORAGEFACILITYDescriptionofFacilitNon~crofilmablerecordsandthoserecordsnotyetfilmedbyCentralFilepersonnelwillbestoredinafacilityorfacilitieswhichprovidethefeatureslistedinparagraph5.6ofANSIN45.2.9,1974.AnacceptablealternativetothespecificrequirementsofANSIN45.2.9istostoreaduplicatesetofrecordsataremotelocation.TworollsofsilverhalidemicrofilmwillbegeneratedwithonerollbeingstoredattheNineMilePointSite,whilethesecondoriginalstoredinaseparateremotelocation.A11originalmicrofilmwillbe'aintainedinanenvironmentasrecommendedbyIndustryStandards.7~2AccesstoPermanentStationFiles7.2.1AccesstothepermanentstationfileshallberestrictedtoCentralFilepersonnelandthoseindividualsauthorizedaccessbytheStationorGeneralSuperintendent.Thisruleappliesonlytothosedocumentslocatedinthearchivesonoriginalmicrofilmorinthehardcopyfile.7t2~27.2.3Accesstorecordslocatedatanysatellitefileisunrestricted.Certaindocuments,consideredtobeofsensitivenature,aremicrofilmedseparatelyandallmicrofilmoriginalandduplicatesaremaintainedinalockedcabinetinthearchives.Nodistributionoftheserollswillbemadetosatellitefiles.OnlypersonnelwithspecialauthorizationshallbeallowedaccesstothesemicrofilmrollsandthenonlyunderthedirectsupervisionoftheSuperintendentRecordsManagement.Indexingofdocumentsmaintainedonsensitivemicrofilmmaybeaccomplishedinthesamemannerasanyotherdocument.7.2.4Accesstorecordstemporarilystoredindepartmentalactivefilesshallbedeterminedbytherespectivedepartmenthead.7.2.5Documentsconsideredassafeguardsinformationwillnotbemicrofilmed.Thesedocumentswillbekeptonlyinhardcopyandstoredinalockedsecuritystoragecontainermeetingtherequirementsof10CFR73.21(d)~Accesstothesedocumentswillberestrictedandallowedonlyas,definedinDCI-12"ProcessingofSafeguardsInformation".8.0SUPERSEDING>CORRECTING>ANDDISPOSALOFRECORDSAsupersededrecordwillbeclearlyidentifiedeitherontherecorditselforutilizingthecomputerizedindex.MethodsforaccomplishingthiswillbedelineatedinDCI-13;"MethodsforCorrecting,Changing,SupplementingorSupersedingPermanentPlantFileRecords".AP"10.1-12March1986  
STATIONRECORDSPERMANENT STORAGEFACILITYDescription ofFacilitNon~crofilmable recordsandthoserecordsnotyetfilmedbyCentralFilepersonnel willbestoredinafacilityorfacilities whichprovidethefeatureslistedinparagraph 5.6ofANSIN45.2.9,1974.Anacceptable alternative tothespecificrequirements ofANSIN45.2.9istostoreaduplicate setofrecordsataremotelocation.
Tworollsofsilverhalidemicrofilm willbegenerated withonerollbeingstoredattheNineMilePointSite,whilethesecondoriginalstoredinaseparateremotelocation.
A11originalmicrofilm willbe'aintained inanenvironment asrecommended byIndustryStandards.
7~2AccesstoPermanent StationFiles7.2.1Accesstothepermanent stationfileshallberestricted toCentralFilepersonnel andthoseindividuals authorized accessbytheStationorGeneralSuperintendent.
Thisruleappliesonlytothosedocuments locatedinthearchivesonoriginalmicrofilm orinthehardcopyfile.7t2~27.2.3Accesstorecordslocatedatanysatellite fileisunrestricted.
Certaindocuments, considered tobeofsensitive nature,aremicrofilmed separately andallmicrofilm originalandduplicates aremaintained inalockedcabinetinthearchives.
Nodistribution oftheserollswillbemadetosatellite files.Onlypersonnel withspecialauthorization shallbeallowedaccesstothesemicrofilm rollsandthenonlyunderthedirectsupervision oftheSuperintendent RecordsManagement.
Indexingofdocuments maintained onsensitive microfilm maybeaccomplished inthesamemannerasanyotherdocument.
7.2.4Accesstorecordstemporarily storedindepartmental activefilesshallbedetermined bytherespective department head.7.2.5Documents considered assafeguards information willnotbemicrofilmed.
Thesedocuments willbekeptonlyinhardcopyandstoredinalockedsecuritystoragecontainer meetingtherequirements of10CFR73.21(d)
~Accesstothesedocuments willberestricted andallowedonlyas,definedinDCI-12"Processing ofSafeguards Information".
8.0SUPERSEDING>
CORRECTING>
ANDDISPOSALOFRECORDSAsuperseded recordwillbeclearlyidentified eitherontherecorditselforutilizing thecomputerized index.Methodsforaccomplishing thiswillbedelineated inDCI-13;"MethodsforCorrecting,
: Changing, Supplementing orSuperseding Permanent PlantFileRecords".
AP"10.1-12March1986  


~~8.0SUPERSEDINGCORRECTINGANDDISPOSALOFRECORDS(Cont'd)IncorrectrecordscanonlybechangedbytheoriginatingorganizationbutmaybeenhancedbyRecordsManagementPersonneltoincreasemicrofilmlegibility.MethodsforcorrectionandenhancementofrecordscanalsobefoundinDCI-13.Oncerecordshavemettheirlegalretentionrequirements,theymaybedisposedof.RecordsmaybedisposedofonlyasdefinedinDCI-14;"FinalDispositionofSiteRecords".9.0DOCUMENTCONTROLINSTRUCTIONSTheprocessingofdocumentsthroughoutthestationshallbeperformedinaccordancewithinstructionsissuedandapprovedbytheSuperintendentRecordsManagementinaccordancewithAdministrativeProceduresandapprovedbytheGeneralSuperintendentNuclearGeneration.TheSuperintendentRecordsManagementhasauthoritytoissueoramendtheseinstructionsathisdiscretionwithintheguidelinesofAdministrativeProcedures.ReferencestoDCI'sinthisprocedureAP-10.1areforinformationalpurposes.AP-10.1-13March1986
~~8.0SUPERSEDING CORRECTING ANDDISPOSALOFRECORDS(Cont'd)Incorrect recordscanonlybechangedbytheoriginating organization butmaybeenhancedbyRecordsManagement Personnel toincreasemicrofilm legibility.
Methodsforcorrection andenhancement ofrecordscanalsobefoundinDCI-13.Oncerecordshavemettheirlegalretention requirements, theymaybedisposedof.RecordsmaybedisposedofonlyasdefinedinDCI-14;"FinalDisposition ofSiteRecords".


TABLE1INDEXOFPLANTOPERATINGHISTORICALRECORDSRECORDGrossThermalPowerGrossElectricPowerPRIMARYDOCUMENTPeriodicComputerLogPeriodicComputerLogINITIALLOCATIONLONGTERMLOCATIONMIN+PERIODAdmin.OfficePlantArchives6yrs.Admin.OfficePlantArchives6yrs.NetElectricPowerPeriodicComputerLogAdmin.OfficePlantArchives6yrs.ReactorCritical,Subcritical,TimeGeneratorOn-lineOff>>LineOutageCauseandShutdownModeOutageReactorModeShiftControlOperatorLogShiftSupervisorLogReactorAnalystLogAdmin.OfficeControlRoomAdmin.OfficeControlRoomAnalystOfficePlantArchives6yrs.PlantArchives6yrs.PlantArchives6yrs.'aintenanceW.R.'sandMaintenanceLogsbyMaint.SupervisorAdmin.Office,PlantArchives6yrs.I&CShoporMaint.OfficeOperatingOccurrencesShiftSupervisorLogOccurrenceReport(AP-10.2.2)Admin.OfficePlantArchives6Admin.OfficeOffice6yrs.yrs.SurveillanceSurveillanceLogsandTestSheetsAdmin.OfficePlantArchives6yrs.MaintenanceI&CRad.Prot.RadioactiveShipmentsotherthanFuelRSRLogbyRadiationProtectionCustodyofRad.Prot.SupervisorPlantArchives6yrs.SubstitutionandReplacementofEquipmentChangestoequipmentandDrawingChgs.HodificationProjectFile(AP-6.0)ModificationProjectFileAdmin.Office,PlantArchivesLifePlanningAdmin.Office,Libraryand/orLifePlanning,PlantArchivesDocumentControlRadiationandContaminationSurveysRadiationLogAP-10.1SurveyRad.Prot.PlantArchivesLifeOfficeJanuary1986  
==9.0 DOCUMENTCONTROLINSTRUCTIONS==
Theprocessing ofdocuments throughout thestationshallbeperformed inaccordance withinstructions issuedandapprovedbytheSuperintendent RecordsManagement inaccordance withAdministrative Procedures andapprovedbytheGeneralSuperintendent NuclearGeneration.
TheSuperintendent RecordsManagement hasauthority toissueoramendtheseinstructions athisdiscretion withintheguidelines ofAdministrative Procedures.
References toDCI'sinthisprocedure AP-10.1areforinformational purposes.
AP-10.1-13March1986
 
TABLE1INDEXOFPLANTOPERATING HISTORICAL RECORDSRECORDGrossThermalPowerGrossElectricPowerPRIMARYDOCUMENTPeriodicComputerLogPeriodicComputerLogINITIALLOCATIONLONGTERMLOCATIONMIN+PERIODAdmin.OfficePlantArchives6yrs.Admin.OfficePlantArchives6yrs.NetElectricPowerPeriodicComputerLogAdmin.OfficePlantArchives6yrs.ReactorCritical, Subcritical, TimeGenerator On-lineOff>>LineOutageCauseandShutdownModeOutageReactorModeShiftControlOperatorLogShiftSupervisor LogReactorAnalystLogAdmin.OfficeControlRoomAdmin.OfficeControlRoomAnalystOfficePlantArchives6yrs.PlantArchives6yrs.PlantArchives6yrs.'aintenance W.R.'sandMaintenance LogsbyMaint.Supervisor Admin.Office,PlantArchives6yrs.I&CShoporMaint.OfficeOperating Occurrences ShiftSupervisor LogOccurrence Report(AP-10.2.2)
Admin.OfficePlantArchives6Admin.OfficeOffice6yrs.yrs.Surveillance Surveillance LogsandTestSheetsAdmin.OfficePlantArchives6yrs.Maintenance I&CRad.Prot.Radioactive Shipments otherthanFuelRSRLogbyRadiation Protection CustodyofRad.Prot.Supervisor PlantArchives6yrs.Substitution andReplacement ofEquipment Changestoequipment andDrawingChgs.HodificationProjectFile(AP-6.0)Modification ProjectFileAdmin.Office,PlantArchivesLifePlanningAdmin.Office,Libraryand/orLifePlanning, PlantArchivesDocumentControlRadiation andContamination SurveysRadiation LogAP-10.1SurveyRad.Prot.PlantArchivesLifeOfficeJanuary1986  
'
'
TABLEI(Continued)PRIMARYDOCUMENTINITIALLOCATIONLONGTERMLOCATIONMIN.PERIODNevandSpentFuelInventorySSMaterialRecordFormsComputerNFISDataFormCustodyofPlantArchivesLifePhysicsAnalystSuper.OffsiteEnvironmentalSurveillanceRad.Prot.LogsCustodyofEnvironmentalProtectionCoordinatorPlantArchivesLifePersonnelRadiationExposureRad.Prot.LogsCustodyofDosimetryCoordinatorPlantArchivesLifePlantTransientandThermalCyclesShiftControlOperatorLogReactorAnalystLogMaintenanceRecordsCustodyofReactorAnal.ReactorAnalystLifeorPlantArchivesAdmin.OfficePlantArchives6yrs.InserviceInspectionsReportofInspectorsusuallycontractedAdmin.OfficePlantArchivesLifeMinutesofSORCandSR&ABPublishednotesofSecretaryAdmin.OfficePlantArchivesLifeWasteBuildingOperationsWasteBldg.LogAdmin.OfficePlantArchives6yrs.CondensateRegenerationRegen.LogAdmin.OfficePlantArchives6yrs.RadioactiveReleasetoEnvironmentGas&LiquidSealedSourceLeakTests&InventoryofSourceMaterialDailyLogsLaboratoryRecordsCustodyofChemistrySupervisorCustodyofRad.Prot.SupervisorPlantArchivesPlantArchives6yrs.ReactorTestsandExperimentsReportandProcedureReactorAnalystPlantArchives6yrs.ChangestoOperatingProceduresOperatingProcedureAdmin.OfficePlantArchives6yrs.AP-10.1-15January1986  
TABLEI(Continued)
PRIMARYDOCUMENTINITIALLOCATIONLONGTERMLOCATIONMIN.PERIODNevandSpentFuelInventory SSMaterialRecordFormsComputerNFISDataFormCustodyofPlantArchivesLifePhysicsAnalystSuper.OffsiteEnvironmental Surveillance Rad.Prot.LogsCustodyofEnvironmental Protection Coordinator PlantArchivesLifePersonnel Radiation ExposureRad.Prot.LogsCustodyofDosimetry Coordinator PlantArchivesLifePlantTransient andThermalCyclesShiftControlOperatorLogReactorAnalystLogMaintenance RecordsCustodyofReactorAnal.ReactorAnalystLifeorPlantArchivesAdmin.OfficePlantArchives6yrs.Inservice Inspections ReportofInspectors usuallycontracted Admin.OfficePlantArchivesLifeMinutesofSORCandSR&ABPublished notesofSecretary Admin.OfficePlantArchivesLifeWasteBuildingOperations WasteBldg.LogAdmin.OfficePlantArchives6yrs.Condensate Regeneration Regen.LogAdmin.OfficePlantArchives6yrs.Radioactive ReleasetoEnvironment Gas&LiquidSealedSourceLeakTests&Inventory ofSourceMaterialDailyLogsLaboratory RecordsCustodyofChemistry Supervisor CustodyofRad.Prot.Supervisor PlantArchivesPlantArchives6yrs.ReactorTestsandExperiments ReportandProcedure ReactorAnalystPlantArchives6yrs.ChangestoOperating Procedures Operating Procedure Admin.OfficePlantArchives6yrs.AP-10.1-15January1986  


TABLEI(Cooeieoed)RECORDPRIMARYDOCUMENTINITIALLOCATIONLONGTERMMIN.LOCATIONPERIODNewandSpentFuelInventorySSMaterialRecordFormsComputerNFISDataFormCustodyofPlantArchivesLifePhysicsAnalystSuper.TrainingQualificationTrainingFolderChangesper10CFR50.59ProcedureandReportDepartmentPlantArchivesLife(*)SupervisorTrainingDept.Admin.OfficePlantArchivesLifePostSCRAMEvaluationsSCRAMReport,RAP-6,AlarmTyperandPostMortemOutputLogsReactorAnalystPlantArchivesLifeQualityAssuranceRecordsQCIRPlantArchivesLifeProcurementRecordsP.O.'sP.R.'sAdmin/OfficePlantArchivesLifeStoreroom*Aslongaspersonisatstation.AP-10.1-16March1986 l}}
TABLEI(Cooeieoed
)RECORDPRIMARYDOCUMENTINITIALLOCATIONLONGTERMMIN.LOCATIONPERIODNewandSpentFuelInventory SSMaterialRecordFormsComputerNFISDataFormCustodyofPlantArchivesLifePhysicsAnalystSuper.TrainingQualification TrainingFolderChangesper10CFR50.59 Procedure andReportDepartment PlantArchivesLife(*)Supervisor TrainingDept.Admin.OfficePlantArchivesLifePostSCRAMEvaluations SCRAMReport,RAP-6,AlarmTyperandPostMortemOutputLogsReactorAnalystPlantArchivesLifeQualityAssurance RecordsQCIRPlantArchivesLifeProcurement RecordsP.O.'sP.R.'sAdmin/Office PlantArchivesLifeStoreroom
*Aslongaspersonisatstation.AP-10.1-16March1986 l}}

Revision as of 22:12, 29 June 2018

Rev 1 to Site Administrative Procedure AP-10.1, Mgt of Station Records.
ML17055B532
Person / Time
Site: Nine Mile Point Constellation icon.png
Issue date: 01/30/1986
From: ABBOTT R B, PERKINS T J, ROMAN T W
NIAGARA MOHAWK POWER CORP.
To:
Shared Package
ML17055B512 List:
References
AP-10.1, NUDOCS 8604280279
Download: ML17055B532 (34)
v • d • e


Text

Enclosure 0'10NINEi~POINTNUCLEARSTATIONSITEADMINISTRATIVE PROCEDURES PROCEDURE NO~AP-10.1MANAGEMENT OFSTATIONRECORDSAPPROVALS SIGNATURES DATEANDINITIALSREVISION1REVISION2REVISION3StationSuperintende 1@iPNSUnit1T.W.RomanStationSuperintendent NMPNSUnit2R.BiAbbott(/3o(+4GeneralSuperintendent

~~NuclearGeneration T.J~PerkinsI')t'anagerQ.A.NuclearW.A.HansenSummarofPaesRevision2(Effective PAGES4,7,10,112,3,5,6,8, 14,15DATEDecember1984January1986March1986'IAGARAMOHAWKPOWERCORPORATION THISPROCEDURE NOTTOBEUSEDAFTERSUBJECTTOPERIODICREVIEWS8b04280279 Bb04l5PDRADOCKOS000410PDRI III MANAGEMENT OFSTATIONRECORDS1.0PURPOSEThisprocedure providesanoutlineforthecollection, storageandmaintenance ofsiterecordsandtechnical information.

Therecordssystemisdesignedtofacilitate theadministration, operation, maintenance andtestingrequiredforthesafeandefficient management ofthenuclearstation.Thisprocedure shallbeeffective forUnit1asshownonthecoverpage.ForUnit2,thisprocedure doesnotapplytothepermanent plantfilerecordsasgenerated throughcompletion oftheconstruction prospect.

Theserecordswillbeprocessed according topro)ectprocedures.

Itdoesapplytothoserecordsgenerated bytheNuclearGeneration Department onequipment thathasbeenturnedovertoNMPCforOperations and/orMaintenance.

2.0REFERENCES

10CFR50Regulatory Guide1.16,Rev.3,1975ANSIN45.2.9,1974Technical Specifications Section6,Unit1andUnit2Regulatory Guide1.88,Rev.2,1976ANSI45.2.11,1974GenericLetter83-28NRCTelecon,December4,1985,R.J.Pasternak toNMPllicensing file.NineMilePointUnit2Pro]ectGuidelines 81,83,84,86,87 "PPNM5023.0SCOPEStationrecordsareorganized according touseandtherequirements ofaccessibility.

3.1Administrative RecordsrequiredfortheconductofcurrentbusinessareretainedintheSiteorAdministrative Office.3.20cratingRecordssuchaslogbooksandprintouts requiredfortheproduction reviewofcurrentoperations areAdministrative OfficeuntiltherequiredperiodicdataloggercomputerofcurrentreportsortheretainedintheStationreportsarecomplete.

3.3Maintenance Recordsaregenerated inaccordance withAO-13.TheseareretainedintheStationAdministrative Officeuntilinformation forthemaintenance historydatabasehasbeenextracted.

AP-10.1-1March1986

3.4TestandInsectionRecordsaregenerated intheOperating, ResultsandMaintenance Departments.

TheseareretainedintheTechnical Administrative Officeorunderthecustodyoftheresponsible supervisor untiltherequiredcurrentreportsandreviewshavebeencompleted.

3.5uimentTechnical Information willbekeptintheStationCentralFiles.Thiswillincludeengineering data,partslistandprocurement information, specifications, instruction manuals,drawingsandothermaterialwhichdescribes thestationsystemsandequipment.

3.6CentralFilesAllstationrecordswhichrequireretention beyondthecurrentrequirements oftheresponsible supervisoz ortheadministrative staffshallbedelivered toCentralFilesforprocessing andretention asrequired.

4.0 PRODUCTION

CONTROLANDRETRIEVAL OFRECORDS4.1Responsibility forthemanagement ofallstationrecordsmaintained inworkingfilesisdelegated totheSupervisor, Administrative Services.

Individual supervisors whoareresponsible forthegeneration ofoperating, maintenance ortestrecordsandforthehandlingofcorrespondence andreportswillberesponsible fortheserecordsuntiltheyaredelivered totheSiteAdministrative OfficeortheCentralFilesfordisposition.

4.2Recordsheldbyindividual supervisors andtheSiteAdministrative Officeshallbeindexedandorganized foreaseofretrieval.

Indexesshalllisttherecordtypeandstatewheretherecordmaybefound.Correspondence andreportsinproduction neednotbeindexed.Themasterindexingsystemmaintained byCentralFilesshallprovidekeyinformation onallrecordtypesincluding thelocationbyrecordtypeofallindexesmaintained byindividual supervisors ortheAdministrative Office.Responsibility formaintenance oftheCentzalFilesisdelegated totheSuperintendent RecordsManagement.

4.3Allcoriespondence, drawingsandotherdocuments delivered orcarriedintotheNineMilePointNuclearStationwhetherbyletter,mailorinbulkshall'bezeceivedbytheDocumentControlDepartment priortodeliverytotheaddressee.

Detailsofhandlingshallbeasinstructed bytheSuperintendent RecordsManagement.

Correspondence controliscoveredinDCI-1;drawingcontrolinDCI-3;safeguards information controlinDCI-12;andconfidential documents inOI-10.Theonlyexceptions tothisprocedure arehandcarriedconfidential documents, advertising orpromotional literature broughtinbyvendorrepresentatives andprintedmaterials ordrawingswhicharenotdestinedtobeplacedonfileatthestation.AP-10.1-2January1986

5.0 DOCUMENTRETRIEVAL

ANDSTORAGESYSTEM5.1Thedocumentretrieval andstoragesystemisacomputeraidedsystemsupported by16and35millimeter micrographs.

Thesystemisavailable forgeneraluse,bystationpersonnel, twenty-four hoursadayatanyoneofseveralremotelocations referredtoasSatellite Files.Thesystemiscapableofsupporting over100zemoteterminals, andbasically consistsofaminicomputer anddiscdrives,ahighspeedlineprinter,atyper,severallocalandremoteCRT's,microfilm equipment, andmicroform readersandprinters.

5.2Filesforindexingandstorageonmicrofilm areindexedindividually byCentralFilepersonnel usingsome22separateindexingparameters including keywords,whichsubjectively describethedocument's contents.

Whendocuments aredelivered toCentralFiles,theyazefilmedinarandommannerandindividually assignedaninedigitfilmreference numberforretrieval purposes.

Thefirstfivedigitsofthefilmreference numberindicatetherollonwhichthedocumentislocated.Theremaining fourdigitsindicatetheframelocationofthedocumentwithintheroll.Documents whichazeplacedon35millimeter aperturecardsorwhicharemaintained inhardcopyduetotheirnonmicrofilmability areassignedspecially constructed filmreference numberstoindicatetheirlocationandform(i.e.aperturecardorhardcopy).5.3Retrieval ofdocuments maybeaccomplished atanyofthesevezalSatellite Files.Retrieval systemusers'ccessthecomputerbyloggingonwithavalidusernameandpassword.

TheusermaythencalluptheSEEKprogramtofindthedesireditem.Theusermayenterwhateverscantinformation isknownaboutthedesizeddocumentandthecomputerwillsearchitsdatafilestomatchthegiveninformation withindexdatainputtedwhenthedocumentwasentered.intothesystem.Thecomputerwillrespondwithxnumberofhits(i.e.filmreference numbersofdocuments whichhaveindexdatamatchingthegiveninformation).

Theusermaythenobserveallhitstoobtainthecorrectdocumentormayaddordeleteindexinginformation tonarrowdownthenumberofpossibilities.

5.4Whenthehitsareobtainedfromthecomputersearchprocess,theusermayobserveeach-hitbyinserting

.theappropriate cartridge inthereader/printer andkeyinginthedisplayed filmreference number.Thecomputerseazchmayresultinfilmreference numbers(hits)indicating thatthedesireddocumentislocatedonaaperturecardorinhardcopy.TheusermusteitherobtainthedocumentfromCentralFiles(hardcopy)orretrievethedocumentfromtheaperturecardfile.5.5TheSuperintendent RecordsManagement shallissuedetailedinstructions foruseofthisdocumentretrieval andstoragesystem.AI-10.1-3January1966

6.0 PROCEDURES

FORINDIVIDUAL STATIONRECORDGROUPS6.16.1.1Administzative RecordsCorresondenceControlprocedures areoutlinedbytheSuperintendent RecordsManagement inhisDCI-1.Detailsofthisinstruction forcorrespondence controlmaybesubjecttoalteration bytheSuperintendent RecordsManagement inaccordance withexperience generated duringtheuseofthesystem.However,theSecretary totheGenezalSuperintendent orotherspecificindividuals intheSiteAdministrative Officeshallbechargedwithmaintaining amonitozing systemofallrequestsandunresolved itemsoriginating withtheNRCwhichrequireactionozresponsefromthestation.Thisshallincludearecordofrequestsandrespcnses andasystemforreminderandfollowupdirectedtowardindividuals responsible forpreparation ofrespcnses.

Othercorrespondence requiring responseandactionshallalsobecometheresponsibility ofaspecificindividual intheAdministrative Officewhoshallbechargedwiththetrackingofrequestsandrespcnses andtheissuanceofreminders torespcasible individuals.

Correspondence notrequiring aresponseorspecificdisposition according toauthorised procedures, shallbelogged,distributed, andfiledinaccordance withtheinstructions oftheGeneralSuperintendent, StationSuperintendent ortheSupervisor, Administrative Services.

Themechanics ofhandlingthiscorrespondence shallbeinaccordance withiastructions issuedbytheSuperintendent RecordsManagement inhisDCI-1,6.1.2~~RoutineReortswhichareissuedfromthestationatperiod'ic intervals shallbetabulated andmaintained onacontrollistinthesamemannerascorrespondence requiring response.

Oneoftheindividuals chargedwithmonitoring thecorrespondence shallbechargedwithtrackingtheproduction andissueofthesezeports.6.1.3ReulationsCodesandStandards shallbekeptcurrent,however,theSupervisor, Administrative Servicesshallmaintainalistingofallthesedocuments which,althoughtheymayhavebeensuperceded byalateraddition, arestillcurrently applicable totheNineMilePointNuclearStation.Detailedlistingsofindividual regulations, etc.maybecontained intheboundvolumesofdocuments, hence,wheretheseareavailable thesupervisors listingmaybelimitedtothecategories ofdocuments andlocation.

Thedatesandlimitsofapplicability fornewregulations areusuallystatedintheopeningparagraphs oftheregulations.

Usersofthefilesofregulations areadvisedtoconsultthislistingforapplicability ofaparticular regulation.

AP-10.1-4December1984

LicensinDocuments suchasthePSAR<theFSAR,Technical Specifications, andsupporting documents shallbemaintained current.Proposedchangesshallbemaintained distinctfromchanges'hichareinforce.Procedures andstandinorderswhichoriginate atthestationshallbemaintained inaccordance withAP-260.6.1.6Minutes.ofMeetinsandconferences involving NineMilePointpersonnel shall,asaminimum,bemaintained inaccordance withTechnical Specifications andANSIin45.2.9,1974.6.1.7FilesofGeneralInformation suchaslibraryreference books,engineering andtechnical reports,codesandstandards, shallbeindexedandmaintained sothatwhentheyareremovedfromthefiletherewillbearecordofwhoisresponsible forthedocumentatalltimes.6'~8TraininandPersonnel Recordsshallbemaintained inaccordance wi.thAP-9'andotherapplicable NiagaraMohawkprocedures.

6'0eratinRecords6.2.1~ScceMaterialretainedintheplantoperating historical recordsincludesasaminimum:1.Recordsofpreliminary testandcalibrations including preoperational tests,startuptestsandpreliminary operations.

2.Plantoperating logsandrecordsincluding dataloggerprintouts,'ecording meterchartrecords,controlroomlogbooksandthelike.3.Recordsofstationmaintenance andsubstitution orreplacement ofthefacilityequipment orcomponents.

4.Recordsofplantradiation andcontamination surveys,personnel radiation

exposure, radioactivity andliquidorgaseousreleasesandtheenvironmental monitoring program.5.RecordsofnewandSpentfuelinventory, transfers offuelandassemblyhistories.

6.Recordsofinstrument calibration andsurveillance checksandtestsoffacilityequipment andcomponents.

7.ScramReportsandScramAnalysisRecords.AP-10.1-5January1986

6.2.2Production andRetention ofRecordsTherecording andreporting requirements ofthefacilityoperating licensearedescribed intheTechnical

'Specifications.

Section6.10oftheoperating Technical Specifications Unit1andUnit2andSection4.7oftheEnvironmental Technical Specifications Unit1andSection6.10oftheEnvironmental Technical Specifications Unit2listsrecordretention zequirements.

Thesearesummarized inTableIattachedtothisprocedure.

2~Recordsofdailyplantoperations inthecontrolroomarefoundontheperiodiclogofthedataloggercomputerandinthenarrative logbooksofthestationshiftsupervisor andthechiefshiftoperator.

Otherlogsaremaintained inthewastebuilding, condensate demineralizer, andmakeupdemineralizer areas.3~Recordsofprinciple maintenance activities shallbeproducedunderthedirection oftheMaintenance Superintendent andtheInstrument andControlSupervisor.

DetailsoftheserecordsareprovidedinAP-5.0,Procedure forRepair.4~Recordsofoperating occurrences willbegenerated according toAP-10.2.2, Procedure forReporting Variations fromNormalPlantOperations.

ThesezecordsshallconsistoftheOccurrence ReportFormandalldocuments pertaining tothedescription andreviewoftheoccurrence.

[Reportable occurrences according toTechnical Specification 6.9.2Unit1andUnit2arerecordedontheNRCLicenseeEventReportForm.]Recordsofperiodicchecks,inspections, calibration andsurveillance areenteredonformsmaintained bytheStationShiftSupervisors, theInstrument andControlSupervisor>

theMaintenance Supervisor andtheRadiation Protection andChemistry Supervisor.

Theserecordformsandchecksheetsaredesignedtoassurethatallsuchperiodicrequirements oftheTechnical Specifications arebeingmet.6.Recordsofradioactive shipments otherthanspentfuelshallbemaintained underthedirection oftheRadiation Protection Supervisor.

Theseshallconsistofaccountability andtransmittal formsrequiredbyTitle10andTitle49CFRandsurveyzecordsandlogsrequiredbyTechnical Specifications andthestationprocedures.

7~Recordsofsubstitution orreplacement ofprinciple itemsorequipment pertaining tonuclearsafetyandrecordsofchangesanddrawingchangesmadetotheplantasdescribed intheSafetyAnalysisRepoztshallbemadeinaccordance withAP-6.0Procedure forModification andAddition.

AP-10.1-6January1986

6,2.2Production andRetention ofRecords(Cont.)8.Recordsofplantradiation andcontamination surveysshallbemadeinaccordance withRadiation Protection Procedures.

9.Recordsofnewandspentfuelinventory, transfers offuel,andassemblyhistories shallbemaintained bythePhysicsAnalystSupervisor inaccordance withSpecialNuclearMaterialControlProcedures.

10.Recordsofoffsiteenvironmental monitoring surveysandrecordsofradioactivity andliquidandgaseouswastesreleasetotheenvironment shallbemadeinaccordance withtheRadiation Protection andRadiation

&Chemistry Department Surveillance andSamplingProcedures.

ll.Recordsofradiation exposureforallplantpersonnel, contractors andvisitorsshallbemaintained inaccordance with10CFR20and10CFR19andtheNRCinstructions forNRCForms4and5.12.Therecordoftransient andoperational cycIesrequiredbyUnit1Technical Specification 6.10.2.fandUnit2Technical Specification 6.10.3.eshallbemaintained bythephysicsanalystsupervisor.

13.Recordsoftheinservice inspections requiredbyUnit1Technical Specification 6.10.2.h, Unit2Technical Specification 6.10.3.hshallbeassembled bytheInservice Inspection Superintendent andmaintained underthedirection oftheSuperintendent Administrative Services.

14.Recordsofspecialreactortestandexperiments shallbeproducedunderthedirection oftheReactorAnalystSupervisor.

Theseshallincludetheprocedure forthetestandreportresults.6.36.3.1Maintenance RecordsEuimentHistorFileAsdescribed inAP-5.0,allcompleted workrequestsalongwiththerequiredattachments aredelivered totheSiteAdministrative Officeforentryoftherecordofthecompleted maintenance intheequivalent maintenance database.Thedatabasecomprises aformalequipment historyfilesystemwhichshallbeestablished forallsafetyrelatedstructures, systemsandcomponents.

Eachmajoritemshallhaveafiledocumenting thecorrective maintenance actionsaccomplished.

Theminimumdocumentation requiredforeachentryshallbe:AP-10.1-7December1984

6.3.1uimentHistorFile(Cont.)1.Dateofaction.2.Briefdescription offailureandcorrective actiontaken.3.Reference tocompleted testsandresultsoradditional information sourcesasnecessary.

TheSupt.ofRecordsManagement shallberesponsible fordescribing 1theexactformatforthisfileandarranging foritsentryintoamagneticand/ormicrofilm storagesystem.6.3.2WorkReuestFileThecompleted workrequestsandattachments asrequiredbyAP-5.0shallberetainedintheAdministrative Officeuntildelivered toDocumentControlforstorageand/ormicrofilming inaccordance withthestationrecordsretention andstorageschedule.

Deliveries shalltakeplaceassoonaspractical aftertheAdministrative Officehascompleted entriesintotheequipment historyfile.6.4TestandInsectionRecords6.4.1Deartmental RecordsTherecordsofsurveillance testsandothertestsandinspections shallbeprocessed forsupervisory reviewassoonaspractical after,completion ofthetestorinspection.

TheseshallbesenttoDocumentControlformicrofilming and/orstorageimmediately afteranyextraction oftrenddata,checkofflists,andothersupervisory reviewfunctions arecompleted.

6.4.2Additional Information Toassurethemaximumbenefitfromthetestsandinspection records,theseshouldbeindexedsothatinformation onequipment performance trends,maintenance, andoperating historymaybe.extracted underacommonequipment nameorequipment piecenumberdesignation.

Additional information orreportsonindividual itemsofequipment shouldbeclearlylabeledsothatthekeywordingprocessofindexingwillassuremeetingthisobjective.

6.5uimentTechnical Information 6.5.1ContentReuirements Efficient operation andmaintenance ofthestationrequirestherapidlocationandretrieval ofoneormoreofthefollowing:

1.Purchasespecifications andcontracts.

2.Purchaserequisitions andorders.AP-10.1-8January1986

6.5.1ContentReuirements (Cont.)3.Manufacturers andvendorinstruction manuals.4.Drawings(diagrams, charts,sketches, graphs,curves)5.Engineering performance calculations, functional descriptions, andsafetyanalysis.

6.Vendortestsandinspections.

6.5.27.In-planttestsandinspections (pre-operational andstartup)~Modification Reuirements Theprocedures formaintenance ofthecentralfileandprocedures applicable totherecordsofstationmodifications andadditions shallassurethatthetechnical information available onequipment willreflecttheas-isstatusofthestationandthatanyotherinformation isclearlymarked"superceded",

"proposed",

or"construction

.6.6CentralFiles6.6.1I~ndexinAnindexshallbemaintained ofrecordtypeswhichshallexhibitRecordTypeCode,RecordTypeName,RecordTypeAbbreviation andaRecordTypeRetention Period.Thisguideshallserveasachecklist fozverifying thatrequiredrecordsareturnedovertotheRecordsManagement forinclusion intothepezmanent PlantFile.Themethodforturnoverofrecordsisdelineated inDCI-5(Control6Disposition ofActivePiles).Thepresenceofarecordtypeinthezetention guideindexdoesnotnecessarily indicatethattherecordtypewillbefoundinthestationrecords.Thecompletelistingofallindexedrecordswillbecontained onlyinthezecordscomputers TheStationCentralFilesDepartment shallbecapableofproducing, ifnecessary, acomputerlistingofeachfilmrefezence numberfallingunderaparticular recordtype.Thislistingshallservetomeettherequirements ofANSI45.2.9byindicating thelocations of-recordswithinthestoragearea.Thepermanent storageareaforstationrecordsshallbetheNineMilePointSitewhereoriginalmicrofilm andnonmicrofilmable copiesarestored.AP-10.1-9March1986

DrawiFilesFilesofdrawings(35millimeter aperturecards)legibletoallsignificant detailsshallbemaintained atTechLibrarysatellite file.Thesefilesshallcontainthelatestuptodateasisstationdrawings.,

Amasterfileofdrawings(35millimeter aperturecards)shallbemaintained inthestationtocomplement theoriginalfileofdrawingsinSyracuseforcompliance withANSI45.2.9.Thisfileshallserveasastationdrawinghistoryandshallincludeallrevisions.

Specialhardcopyfilesofdrawingsmaybemaintained asdesiredforfileprints,construction printsorP&IDs.Alldrawingfilesshal1bemaintained inaccordance withinstructions issuedbytheSuperintendent RecordsManagement inhisDocumentControlInstruction 3,"NineMilePointDrawingControlInstruction".

Anindex(computer printout) ofeachdrawingfileshallbeavailable.

ManualFiles1.Stationmanuals(instruction, operation, maintenance, etc.)shallbemaintained underthedirection oftheSuperintendent RecordsManagement inaccordance withhisinstructions inDocumentControlInstruction 4"ControlofStationManuals".

2.ManualsshallbestoredintheCentralFilesorarchivesareaandshallbeavailable bycheckouttostationpersonnel'.

Normally, twocontrolled copiesshouldbemaintained foreachmanual.Morecopiesmaybemaintained ifnecessary.

3.Whereanequipment vendorfurnishes asetofequipment manualstocover'singleassemblyofequipment such.asthedieselgenerator, allmanualsshallbeindexedinsuchamannerastoalloweasyretrieval oftheentiregroup.4.CentralFilesshallbecapableofproducing anindexofavailable stationmanuals.Theindexshallbeacomputerprintoutofthedocumentdatabasesortedbyvendorandincludeequipment piecenumber,thedocumentnumberandlocation, title,revision, PO,anddate.5.Inadditiontomanualsavailable inthehardcopy,allstationmanualsshallbeavailable onmicrofilm ateachsatellite file.Permanent StationFiles1.Thepermanent stationfileshallconsistofcompleted recordsand/orotherdocuments storedonmicrofilm.

Thefilmingmethodmaybeinarandommannerandretrieval shallbeaccomplished throughtheuseofcomputeraidedretrieval techniques.

AP-10.1-10December1984

Permanent StationFiles(Cont.)2~Inadditiontothemicrofilm file,asubsection ofthepermanent stationfileshallbemaintained inhardcopyforthosedocuments whichareconsidered nonmicrofilmable.

Thosedocuments maintained inhardcopyshouldbeindexedandenteredintothecomputeraidedretrieval systeminthesamemannerasthoseplacedonthemicrofilm.

3~Processing ofdocuments intothepermanent plantfileshallbeaccomplished inaccordance withinstructions issuedbytheSuperintendent RecordsManagement inhisDocumentControlInstruction 2"CentralFilesInternalProcessing"

.DeartmentActiveFilesItisnecessary fortheGeneralAdministrative Officeandtheindividual stationdepartments tomaintainactivefilesofrecordswhichareintheprocessofproduction andrevieworbeingusedfortheproduction ofotherrecordsandreports.Thesefilesshallbemaintained inaccordance withinstructions issuedbytheSupervisor, Administrative Services.

2~Theapplicable department headshallberesponsible forinsuringeachactivefileismaintained uptodate,thattherecordsareingoodcondition andthatrecordstransferred forstorageinthepermanent plantfilearecomplete.

3~Locationofthedepartment activefilesshallbedetermined bytheSupervisor, Administrative Servicesandapprovedbyeachrespective department head.Satellite Files1~Satellite filesshallbelocatedinareasaccessible toallstationpersonnel.

Eachfileshallhave16millimeter cartridge loadedmicrofilm ofthepermanent stationfileand35millimeter aperturecardsofthelatestasbuiltdrawings.

2.Eachsatellite fileshallhaveallnecessary equipment toreadeachmicrofilm andtoaccessthecentralfilecomputerfordocumentretrieval searches.

Ausersmanualshallbeprovidedtoinstructstationpersonnel inthe-computeroperation techniques necessary toretrievedesireditems.3~Recordsretrieved attheSatellite filelocations areconsidered "forinformation only"documents.

Recordstobeusedforoperation ormaintenance shallbeissuedthroughtheDocumentControlDepartment.

AP-10.1-11December1984

STATIONRECORDSPERMANENT STORAGEFACILITYDescription ofFacilitNon~crofilmable recordsandthoserecordsnotyetfilmedbyCentralFilepersonnel willbestoredinafacilityorfacilities whichprovidethefeatureslistedinparagraph 5.6ofANSIN45.2.9,1974.Anacceptable alternative tothespecificrequirements ofANSIN45.2.9istostoreaduplicate setofrecordsataremotelocation.

Tworollsofsilverhalidemicrofilm willbegenerated withonerollbeingstoredattheNineMilePointSite,whilethesecondoriginalstoredinaseparateremotelocation.

A11originalmicrofilm willbe'aintained inanenvironment asrecommended byIndustryStandards.

7~2AccesstoPermanent StationFiles7.2.1Accesstothepermanent stationfileshallberestricted toCentralFilepersonnel andthoseindividuals authorized accessbytheStationorGeneralSuperintendent.

Thisruleappliesonlytothosedocuments locatedinthearchivesonoriginalmicrofilm orinthehardcopyfile.7t2~27.2.3Accesstorecordslocatedatanysatellite fileisunrestricted.

Certaindocuments, considered tobeofsensitive nature,aremicrofilmed separately andallmicrofilm originalandduplicates aremaintained inalockedcabinetinthearchives.

Nodistribution oftheserollswillbemadetosatellite files.Onlypersonnel withspecialauthorization shallbeallowedaccesstothesemicrofilm rollsandthenonlyunderthedirectsupervision oftheSuperintendent RecordsManagement.

Indexingofdocuments maintained onsensitive microfilm maybeaccomplished inthesamemannerasanyotherdocument.

7.2.4Accesstorecordstemporarily storedindepartmental activefilesshallbedetermined bytherespective department head.7.2.5Documents considered assafeguards information willnotbemicrofilmed.

Thesedocuments willbekeptonlyinhardcopyandstoredinalockedsecuritystoragecontainer meetingtherequirements of10CFR73.21(d)

~Accesstothesedocuments willberestricted andallowedonlyas,definedinDCI-12"Processing ofSafeguards Information".

8.0SUPERSEDING>

CORRECTING>

ANDDISPOSALOFRECORDSAsuperseded recordwillbeclearlyidentified eitherontherecorditselforutilizing thecomputerized index.Methodsforaccomplishing thiswillbedelineated inDCI-13;"MethodsforCorrecting,

Changing, Supplementing orSuperseding Permanent PlantFileRecords".

AP"10.1-12March1986

~~8.0SUPERSEDING CORRECTING ANDDISPOSALOFRECORDS(Cont'd)Incorrect recordscanonlybechangedbytheoriginating organization butmaybeenhancedbyRecordsManagement Personnel toincreasemicrofilm legibility.

Methodsforcorrection andenhancement ofrecordscanalsobefoundinDCI-13.Oncerecordshavemettheirlegalretention requirements, theymaybedisposedof.RecordsmaybedisposedofonlyasdefinedinDCI-14;"FinalDisposition ofSiteRecords".

9.0 DOCUMENTCONTROLINSTRUCTIONS

Theprocessing ofdocuments throughout thestationshallbeperformed inaccordance withinstructions issuedandapprovedbytheSuperintendent RecordsManagement inaccordance withAdministrative Procedures andapprovedbytheGeneralSuperintendent NuclearGeneration.

TheSuperintendent RecordsManagement hasauthority toissueoramendtheseinstructions athisdiscretion withintheguidelines ofAdministrative Procedures.

References toDCI'sinthisprocedure AP-10.1areforinformational purposes.

AP-10.1-13March1986

TABLE1INDEXOFPLANTOPERATING HISTORICAL RECORDSRECORDGrossThermalPowerGrossElectricPowerPRIMARYDOCUMENTPeriodicComputerLogPeriodicComputerLogINITIALLOCATIONLONGTERMLOCATIONMIN+PERIODAdmin.OfficePlantArchives6yrs.Admin.OfficePlantArchives6yrs.NetElectricPowerPeriodicComputerLogAdmin.OfficePlantArchives6yrs.ReactorCritical, Subcritical, TimeGenerator On-lineOff>>LineOutageCauseandShutdownModeOutageReactorModeShiftControlOperatorLogShiftSupervisor LogReactorAnalystLogAdmin.OfficeControlRoomAdmin.OfficeControlRoomAnalystOfficePlantArchives6yrs.PlantArchives6yrs.PlantArchives6yrs.'aintenance W.R.'sandMaintenance LogsbyMaint.Supervisor Admin.Office,PlantArchives6yrs.I&CShoporMaint.OfficeOperating Occurrences ShiftSupervisor LogOccurrence Report(AP-10.2.2)

Admin.OfficePlantArchives6Admin.OfficeOffice6yrs.yrs.Surveillance Surveillance LogsandTestSheetsAdmin.OfficePlantArchives6yrs.Maintenance I&CRad.Prot.Radioactive Shipments otherthanFuelRSRLogbyRadiation Protection CustodyofRad.Prot.Supervisor PlantArchives6yrs.Substitution andReplacement ofEquipment Changestoequipment andDrawingChgs.HodificationProjectFile(AP-6.0)Modification ProjectFileAdmin.Office,PlantArchivesLifePlanningAdmin.Office,Libraryand/orLifePlanning, PlantArchivesDocumentControlRadiation andContamination SurveysRadiation LogAP-10.1SurveyRad.Prot.PlantArchivesLifeOfficeJanuary1986

'

TABLEI(Continued)

PRIMARYDOCUMENTINITIALLOCATIONLONGTERMLOCATIONMIN.PERIODNevandSpentFuelInventory SSMaterialRecordFormsComputerNFISDataFormCustodyofPlantArchivesLifePhysicsAnalystSuper.OffsiteEnvironmental Surveillance Rad.Prot.LogsCustodyofEnvironmental Protection Coordinator PlantArchivesLifePersonnel Radiation ExposureRad.Prot.LogsCustodyofDosimetry Coordinator PlantArchivesLifePlantTransient andThermalCyclesShiftControlOperatorLogReactorAnalystLogMaintenance RecordsCustodyofReactorAnal.ReactorAnalystLifeorPlantArchivesAdmin.OfficePlantArchives6yrs.Inservice Inspections ReportofInspectors usuallycontracted Admin.OfficePlantArchivesLifeMinutesofSORCandSR&ABPublished notesofSecretary Admin.OfficePlantArchivesLifeWasteBuildingOperations WasteBldg.LogAdmin.OfficePlantArchives6yrs.Condensate Regeneration Regen.LogAdmin.OfficePlantArchives6yrs.Radioactive ReleasetoEnvironment Gas&LiquidSealedSourceLeakTests&Inventory ofSourceMaterialDailyLogsLaboratory RecordsCustodyofChemistry Supervisor CustodyofRad.Prot.Supervisor PlantArchivesPlantArchives6yrs.ReactorTestsandExperiments ReportandProcedure ReactorAnalystPlantArchives6yrs.ChangestoOperating Procedures Operating Procedure Admin.OfficePlantArchives6yrs.AP-10.1-15January1986

TABLEI(Cooeieoed

)RECORDPRIMARYDOCUMENTINITIALLOCATIONLONGTERMMIN.LOCATIONPERIODNewandSpentFuelInventory SSMaterialRecordFormsComputerNFISDataFormCustodyofPlantArchivesLifePhysicsAnalystSuper.TrainingQualification TrainingFolderChangesper10CFR50.59 Procedure andReportDepartment PlantArchivesLife(*)Supervisor TrainingDept.Admin.OfficePlantArchivesLifePostSCRAMEvaluations SCRAMReport,RAP-6,AlarmTyperandPostMortemOutputLogsReactorAnalystPlantArchivesLifeQualityAssurance RecordsQCIRPlantArchivesLifeProcurement RecordsP.O.'sP.R.'sAdmin/Office PlantArchivesLifeStoreroom

  • Aslongaspersonisatstation.AP-10.1-16March1986 l
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