ML20035G770

Request for OMB Review & Supporting Statement Re 10CFR9, Public Records. Estimated Respondent Burden Is 694 H

ML20035G770
Person / Time
Issue date:	04/02/1993
From:	Crawford G NRC OFFICE OF INFORMATION RESOURCES MANAGEMENT (IRM)
To:
References
OMB-3150-0043, OMB-3150-43, NUDOCS 9304290301
Download: ML20035G770 (15)

Text

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3 x 2 m ", a' S*"".8 3 Request for DM.B...R.~evi,ew }J )/&.-

s mer xe m ast 4

important Read mstruct ors be cre como etmg forrn Do not t.se the same F S3 Send three copres of this form. the matenal to be revietes, and fr-to rep est both an Eier tive Order 12291 review and approval eder

acerwark-three copies o' the supporting state nent. to the Paperworv Dec.ct en Ac*

Ars*er ;.d cLentns n Nt L if this rewest :s for rev>ew uncer E O Off ce of Informat>on and Regulatory Affa.rs 12291, compre 2 art !! a-c s gn tre regulatory cemf canon lf tms Office cf Maragement and Budget recuest es for a::croval ancer tne Paperwork Recuctron Act and 5 CFR At+ention Docket Library, Room 3201 1320. sg Pad ". c-p-e:e &+ ; i a,c r t* e :nemork eecron Washmgtor.. DC 20503 PART 1.-Complete This Part for All Requests.

i~; e ar*er a.em, r: treau, + re a g-wg eust i 2.Agene n ace I

U.S. Nuclear Regulatory Commission j3 1 5

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3. Name :* pe son *nc m ces mer ;; est o"s <%aramg tn:s redest Te,ephone numoer Russell A. Powell

( 301 > 492-8133 4.Tnotrw-aw a e 0,vrme w g 10 CFR Part 9:

Public Records 5.Lega a e nt11'or r*c-at an svec ce cr we cc:te uneea Eta es Ccce. Pm es. cr De:ase D-oer) 5 552 and 552a U5v_

. at 5 O, Federa! agencies or emo!cyees

6. Af'ectec peonc (cneca.5 m.c cor,1

JC newcaa s u *caserws 3 t.J Farms 6 XJ f.cn proht rnstitutions 2 1 tire or ec; gc.e-e-ts 4 E Basmesses or other *c' ret 7 XU Stra" busmesses or orgamat.or s PART ll.-Complete This Part Only if the Request is for OMB Review Under Executive Order 12291 i

7. Peg at:cn icentd er N roer i.PN

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Type of review reavested

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C, stana.ed l

Classificat:on Stage of development e-

a t/aier 1

Froposed or c at 2 L1 Fend.ng m

2 _, %n.apr 2 i F'nalonn'enm V at *:th pnar pr: pose 3 w Eme gency 3 Lj Firat or nenm Sna:. Mt'.out pnor proposa!

4.r ) Statstory or judic.a! dead'ine r-9 CF R sector > aYec'ec CFP f

10. Does ims +g ader to-tam eparting or recorckeeping reavemets t*at es:re CMB aprovai a cer the Paperwork Recuction Act n

arc 5 CFR.22D?

C Yes

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11. !* a.aict u,e is t*e e a <egu:atoryirtpact at:a!yus attachec?

I C Yes 22%

if No. ' ce! OMS was toe a*awsis?

- 3 C Yes 4 C 'q Certification for Regulatory Submissions h suDrn.t*m.g in.s regaest +ar CfA9 reuew, the authorizec regt.fa*ory cor-tact anc tre omg'am othc:at cert >f y inat the requiremerits of E.O.12291 and any acpuame poacy caettwes have been comec atth Sf2tJfe C ? Opat C?fiCia!

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Standard form 63 -

P coca emters coseee g3 gg o

sses.:c onu o 9304290301 930402 maw <

PDR ORG EUSOMB PDR

r PART!!!.-Cempl:te This Pcrt Onlyif ths Requ2stis far Approvalcf a Cctiectisn I

cf infermtti:n Under thi Pcperwirk Reductisn Act end 5 CFR 1320.

13. est act-Desmbe needs, uses and anetted putme in 50 wo ds or iess "Public Records, Disclosure Law, Freedom of Information

~ 10 CFR 9 establishes information collection requirements for individuals making requests for i

records under the Privacy or Freedom of Information Acts, and in response to subpoenas or demands of courts.

It-also contains requirements for requesting a waiver or reduction in fees i

associated with searching and reproducing NRC records in response to FOIA requests.

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14. Type of enformaton cohection (checA on!y pre) information coNectoons not contained in rules l

1 C Regular submtsson 2 O Emerserey submission (certif, car onattaches>

information conections contahedin rules 3 h Existing regula*non (no charge proposed) 6 rsnat or interim fina! w*thout pnor NPRM

7. Enter cate of expected or actual Federal 4 0 Notice of proposed rulemaking(NPRM)

A O Regular submission Regiator pubhcation at this stage of rulemaking 5 C Faal. NPRM was previously pubhshec 8

Emergency submission (ce fification attacft f)

( W @ Jost 94

15. Type of review reouested (check only one)

N.

.? I 1 C New coNection 4

Rentatement of a previeuk ^ d cohectron for which approval i

2 b Revision of a currently approved collecton

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3 0 Extension of the exoiraton cate of a currentry approved collecten 5 O Existing conecten in use without an oMB controi number w:thout any change en the substance or in the enethod of coHecten

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16, Agency report form number (s)(#nct.ide stancard/optsunalform number (s))

22. Purpose of informatron cohection (check as many as apply) 1 @ ApphcatenforbenefIts fuA 2 O Program evaluation

17. Anrya! reportmg or disclosure burcen

• figure rQunded 3 0 Generalpurposestatistics 1 Nurrber of respondents.

2 4b4 4 0 Regulatoryorcomphance I

2 Number of responses per respondent I

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Prog am planning or rnanagement 4

3 Totat annuai respo ises (hne 1 times hoe 2) 2,464 s C Research l

4 Hws per response

.28*

7 O Audit i

5 Tctai nwrs (kne 3 tmes knes) 694

18. Annua! recordkeeping buroen

23. Freouency of recordAeeping or reporting (chec A all tnat appty)

I 1 Numoet of recorckeepe's 1 C Reco'dkeeping 2 Anrtua! hours per recordneeper RePortins f

3 Totat recordkeeping hours (une 1 times hne 2) 2 9 on occasion 4 Record.eeping retenten period years 3 0 we uy i

19. Total annual burden 4 O Monthly I

1 Requested (hne 17-5 plus kne 183).

094 5 0 Qarterey 3

2 in current oMB mventory 247 6 0 semeannuany 3 D:fierence (une 1/ess hne 2)

+447 7 O Annuauy l

Explanation or dtfference 8 0 B,ennnany I

4 Program cnange 9 0 otner(desenbe>-

5 Adustment.

+447 L

20. Current (most recent) oM B contro: number or comment nurrbe'

24. Respondents' obhgaton to comp!y (eneck the strongest cDhgation that apphes) 3150-0043 1 B 'voiuntary l

21. Requestec expvateor: cate 2 O Recurred to obtain or retam a benefit I

3 years from date of approval 3 O Mancaton i

25. Are the resooncents pnrr

,y educational agencies or institutions or rs the Drirnary purpose of the collection related to Federal educaten programs? O Yes 3 No k

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26. Does the agency use saraphng to select respondents or 00es the agency recommend or prestnbe the use of samphng or stattstical ana'ysts i

. O ves O No j

by responcents'

27. Regu;atory author:ty for tne mtormation conection 10 crR Part 9

or rR

or.other (specify).

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Pcperwork Certification l

In submetung t*ns request for oMB app ovai, the aFency head the seno' o+1sciat or an authonred representative, certifies that the recuarements of 5 CFR 1320 the Pnvacy Act, statistical stancaros or directrves, and ar*y otner appbcable mformaton pokey directives have been comphed with, e Signature of prog am offecial

7 Date

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Sc e agency e c, tn eno o cialor an authorsr o presentative Date al F. Cran d.

O or nformat n Resciared Manaanment AM/93 5

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SUPPORTING STATEMENT "10 CFR PART 9, PUBLIC RECORDS" (3150-0043)

EXTENSION REQUEST i

Descriotion of the Information Collection NRC is requesting the extension of a previously approved information collection requirement.

The information collection burden estimate is being adjusted to reflect current data on the number of information requests received from the public and to add some types of requests that were previously unaccounted for.

10 CFR Part 9,

Public Records:

Subpart A (Freedom of Information Act regulations) prescribes the procedures under which NRC records are made available to the public for inspection and copying pursuant to the provisions of the Freedom of Information Act (5 U.S.C.

552)

J Subpart B (Privacy Act regulations) implements the provisions of section 3 of the Privacy Act of 1974 (5 U.S.C.

552a) with 3

i respect to the procedures by which individuals may determine the existence of, seek access to, and request correction of NRC records concerning themselves.

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A. JUSTIFICATION 1.

Need for the Collection of Information.

The Freedom of Information Act (FOIA),

5 U.S.C.

552, and the implementing regulations, 10 CFR Part 9, require individuals seeking access to records under the FOIA and Privacy Act to submit a request in writing and to describe the records sought sufficient for the NRC to conduct a reasonable search.

The statute and regulations authorize NRC to charge fees for processing requests under the Acts and to consider requests for fee waivers under certain conditions.

10 CFR

9. 23 (a) (1) requires a person to request access to records maintained in the Public Document Room (PDR) by coming in

person, or by writing and describing the record sought in sufficient detail to enable the PDR to locate the record.

I 10 CFR 9.23 (b) requires a person seeking access to NRC records under the FOIA, other than those already made publicly available in the PDR, to write to NRC and describe the records sought in sufficient detail to permit NRC to identify the requested agency l

records.

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10 CFR 9.29(a) requires a person wishing to appeal the denial-of a

'IA request to submit the appeal in writing to the appropr_.te appellate authority within NRC.

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9 10 CFR 9.40(g) requires those requesters that are notified that fees will be assessed for processing their request to notify t

the NRC in writing of their agreement to pay the fees, or to submit a request for a waiver or reduction of fees.

10 CFR 9.41(b) requires those requesters that ask for a waiver or reduction of fees to address each of the eight criteria for I

determining whether to grant a fee waiver or reduction.

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I 10 CFR 9.53 (b) requires an individual seeking access to or amendment of records under the Privacy Act, other than in person, to write to NRC.

I 10 CFR 9.54 (a) (1) establishes the requirements for a person l

making a written request under the Privacy Act for access to or amendment of his/her records to establish his/her identity.

l 10 CFR 9.54(b) permits a person to establish his/her identity when making a Privacy Act request for records about himself/herself by providing a notarized statement swearing to his/her identity.

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i 10 CFR 9.54(c) permits a person to establish his/her status es the parent or guardian when making a request for records about a minor or a person determined to be legally incompetent by providing a

birth certificate or court order establishing guardianship.

10 CFR 9.55 (a) (1) requires a person seeking records under the Privacy Act to oescribe the record in a way that will enable NRC to conduct a search for the records.

t 10 CFR 9.55 (a) (2) requires a person seeking correction or amendment of records under the Privacy Act to identify the particular record, specify the nature of the correction or amendment, and to justify the correction or amendment.

i 10 CFR 9.65(b) permits individuals denied access to a record to appeal the denial by submitting a request in writing to the appropriate NRC appeal authority for a review of that determination.

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10 CFR 9.66(b) permits individuals denied amendment or correction of a record to appeal the denial by submitting a request in writing to the appropriate NRC appeal authority for a review of that determination.

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10 CFR 9.67(a) permits individuals receiving a final adverse determination on a Privacy Act appeal of a denial of a request to amend or correct a record to submit a written " Statement of i

Disagreement" to be filed with the disputed record.

2.

Acency Use of Information.

Respondents request records at their convenience.

The information required by 9.23 (a) (1),

9.23(b), 9.53(b),

9. 54 (a) (1), 9.54(b),

9. 54 (c),

9. 55 (a) (1), and

9. 55 (a) (2) is provided by the respondent at the time the request is made to the NRC.

Under 9.40 (g), the NRC requires that requests for waivers of fees (9.41) be forwarded to NRC within 10 working days after receipt of the NRC notice that fees will be assessed.

Under Subparts A and B, the information is used to process requests from the public and to keep NRC statistics.

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3.

Reduction of Burden Throuch Information Technoloav.

The nature of the request (by an individual on'a one-time basis) precludes the use of new technology.

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4.

Effort to Identify Duolication.

There is no j

duplication.

Each request is unique to the requester.

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Effort to Use Similar Information.

There is no way to use similar information, as each request is unique to the requester.

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Effort to Reduce Small Business Burden.

The request is

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made on a one-time basis, and thus would have virtually'no impact

.l on small business since most of the requesters are individuals j

i who are acting in a personal capacity.

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7.

Consecuences of Less Frecuent Collection.

Not applicable.

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Circumstances Which Justify Variation from OMB Guidelines.

The NRC is in compliance with OMB Guidelines.

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9.

Consultations Outside the NRC.

None.

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10.

Confidentiality of Information.

Information released under 9.53 is made available only to the requester and is not made publicly available, j

11.

Justification for Sensitive Ouestions.

There are no sensitive questions asked.

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I 12.

Estimated Annualized Cost to the Federal Government.

The total cost to the NRC is $29,397 annually.

_This'is-l based on approximately 239 NRC staff. hours at $123/ hour for laboru l

costs (see the. accompanying chart).

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NRC Burden 10 CFR Total Hours Per NRC Staff Cost to Part ResDonses Reauest Hours HEC

9. 25 (a) (1) 1700 0.10 170

$20,910 9.23(b) 600 0.10 60 7,380 9.29(a) 14 0.10 1.4 172 9.40(g) 105 0.02 1.7 207 9.41(b) 5 0.33 1.7 203 9.53(b) 10 0.10 1

123

9. 54 (a) (1) 0 0.10 0

0 9.54(b) 25 0.10 2.5 308 9.54 (c) 0 0.10 0

0 9.55 (a) (1) 5 0.10 0.5 62 9.55 (a) (2) 0 0.10 0

0 9.65(b) 0 0.10 0

0 9.66(b) 0 0.10 0

0 9.67(a) 0 0.10 0

0 TOTALS 2464 239

$29,397 13.

Estimate of Public Burden The estimated annual burden to the public is approximately $85,362 (an estimated 694 total burden hours e

at a $123 hourly rate, see accompanying chart).

Burden Total 10 CFR No. of Hours Per Burden Cost to Part Responses Recuest Hours Fublic

9. 23 (a) (1) 1700 0.25 425

$52,275 9.23(b) 600 0.25 150 18,450 9.29(a) 14 1

14 1,722 9.40(g) 105 0.1 10.5 1,292 9.41(b) 5 3

15 1,845 9.53(b) 10 0.2 2

246 9.54 (a) (1) 0 0.5 0

0 9.54(b) 25 3

75 9,225 9.54(c) 0 0.5 0

0

9. 55 (a) (1) 5 0.5 2.5 308

9. 55 (a) (2) 0 1

0 0

9.65(b) 0 1

0 0

9.66(b) 0 1

0 0

9.67(a) 0 3

0 0

TOTALS 2464 694

$85,362 7

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14.

Reasons for Chance in Burden.

The change in the burden is due to the inclusion of requests made to the Public Document Room (PDR) for copies of records already publicly available and use of the most current statistical data to l

determine annual responses and costs.

15.

Publication for Statistical Use.

Internally, the NRC publishes a Weekly Information Report containing a section entitled "Significant FOIA Requests Received."

A summary of Privacy Act activities is compiled annually for the Office of Management and Budget.

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COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS Statistical methods are not used in this collection of information.

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[7590-01]

NUCLEAR REGULATORY COMMISSION Documents Containing Reporting or Recordkeeping Requirements:

Office of Management and Budget (OMB) Review AGENCY:

Nuclear Regulatory Commission (NRC) i ACTION:

Notice of the OMB review of information collection.

SUMMARY

The NRC has recently submitted to OMB for review the following proposal for the collection of 1

information under the provisions of the Paperwork Reduction Act of 1980 (44 U.S.C. Chapter 35).

i 1.

Type of submission, new, revision, or extension:

Revision.

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2.

The title of the information, collection:

10 CFR Part 9:

Public Records.

3.

The form number, if applicable:

Not applicable.

4.

How often the collection is required:

On occasion.

i 5.

Who will be required or asked to report:

Individuals requesting access to records under the Freedom of Information or Privacy Acts.

6.

An estimate of the number of responses annually:

2464.

f 7.

An estimate of the number of hours needed annually to complete the requirement or request:

694 hours0.00803 days <br />0.193 hours <br />0.00115 weeks <br />2.64067e-4 months <br /> (an average of.3 hours3.472222e-5 days <br />8.333333e-4 hours <br />4.960317e-6 weeks <br />1.1415e-6 months <br /> per response)

)

8.

An indication of whether Section 3504(h),

Pub. L.96-511 applies:

Not Applicable.

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9.

Abstract:

10 CFR Part 9 establishes i

information collection requirements for individuals making requests for records under the Freedom of Information or Privacy Acts.

It also contains requests to waive or reduce fees for searching for and reproducing records in response to FOIA requests.

The information required from the public is necessary to identify the records they are requesting or to justify requests for waivers or reductions in searching or copying fees.

Copies of the submittal may be inspected or obtained for a fee from the NRC Public Document Room, 2120 L Street, N.W.

(Lower Level), Washington.

D.C.

Comments and questions can be directed by mail to the OMB reviewer:

Ronald Minsk Office of Information and Regulatory Affairs (3150-0043)

Office of Management and Budget Washington, D.C.

20503.

I Comments can also be submitted by telephone at (202) 395-3084.

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The NRC Clearance Officer is Brenda Jo. Shelton, (301) 492-8132.

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Dated at Bethesda this day of W

1993.

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-i For the Nuclear Regulatory Commission

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T Gerald F. Cranford, Designated Senior Official for Information Resources Management t

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