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Management Directive 3.7, NUREG-Series Publications
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Issue date:	09/24/2024
From:	James Corbett; Office of Administration
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	MD 3.7
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U.S. NUCLEAR REGULATORY COMMISSION MANAGEMENT DIRECTIVE (MD)

For updates or revisions to policies contained in this MD that were issued after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index).

MD 3.7 NUREG-SERIES PUBLICATIONS DT-24-17 Volume 3, Part 1:

Information Management Publications, Mail, and Information Disclosure Approved By:

James C. Corbett, Director Office of Administration Date Approved:

September 24, 2024 Cert. Date:

N/A, for the latest version of any NRC directive or handbook, see the online MD Catalog.

Issuing Office:

Office of Administration Division of Resource Management and Administration Contact Name:

Tina Malone LaToya Sinclair EXECUTIVE

SUMMARY

Management Directive (MD) 3.7, NUREG-Series Publications, is revised to Update changes in procedures stemming from the Knowledge Management program and initiatives in NUREG printing; Introduce the process for discontinuing a NUREG using the new NRC Form 427, Authorization to Discontinue a Manuscript in the NUREG-Series; Reflect organizational name changes; Make editorial changes to incorporate inclusive language and plain language guidelines; and Update hyperlinks.

TABLE OF CONTENTS I.

POLICY................................................................................................................................ 2 II.

OBJECTIVES...................................................................................................................... 2 III.

ORGANIZATIONAL RESPONSIBILITIES AND DELEGATIONS OF AUTHORITY........... 4 A. Executive Director for Operations (EDO)....................................................................... 4 B. Chief Financial Officer (CFO)......................................................................................... 4 C. General Counsel (GC).................................................................................................... 4 D. Director, Office of Public Affairs (OPA)........................................................................... 5 E. Director, Office of Administration (ADM)......................................................................... 5

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

2 F. Chief Human Capital Officer (CHCO)............................................................................. 5 G. Director, Office of Small Business and Civil Rights (SBCR)........................................... 6 H. Office Directors and Regional Administrators................................................................. 6 I.

Director, Division of Resource Management and Administration (DRMA), Office of Administration (ADM)........................................................................ 6 J. Director, Division of Facilities and Security (DFS), Office of Administration (ADM)..................................................................................................... 7 K. Director, Acquisition Management Division (AMD), Office of Administration (ADM)..................................................................................................... 7 IV.

APPLICABILITY.................................................................................................................. 7 V.

DIRECTIVE HANDBOOK.................................................................................................... 7 VI.

REFERENCES..................................................................................................................... 7 I. POLICY U.S. Nuclear Regulatory Commission (NRC) policy requires that all manuscripts published in the NRCs formal publication series, the NUREG (NRC technical report designation) series, fulfill the following requirements:

Undergo review by program technical experts and managers, Undergo technical editing by either the agencys quality technical editing (QTE) staff or by contractor technical editors engaged as part of the NUREG preparation process, Be authorized for publication by appropriate officials, Bear appropriate designators, and Comply with agency publishing policy and procedures as specified in this management directive (MD).

II. OBJECTIVES Ensure the dissemination to the public of scientific and technical information relating to atomic energyto providefree interchange of ideas and criticismessential to scientific and industrial progress and public understanding and to enlarge the fund of technical information as mandated by Section 141 of the Atomic Energy Act of 1954, as amended.

Ensure that no classified or controlled unclassified information (CUI) is published in the series (see Section VIII, Glossary, of the directive handbook).

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

3 Ensure that NUREG-series publications contain only guidance; that is, they neither contain nor imply legally binding regulatory requirements, which are stated only in laws, NRC regulations, licenses (including technical specifications), or orders.

Ensure that all NUREG-series publications prepared by the staff or by contractors are consistent with the NRCs plain language and editorial guidelines as described in the directive handbook and in NUREG-1379, NRC Editorial Style Guide, as part of the NRCs commitment to disseminate high-quality information.

Ensure compliance of the NUREG-series publications program with all documents listed in Section VI, References, of this MD.

Ensure that copyright and patent rights are not compromised.

Ensure that rights in interagency and international agreements and memoranda of understanding that involve a manuscript to be published in the NUREG series are observed.

Ensure that an agency publication designator system is established and appropriately administered to allow easy identification and retrieval of NUREG-series publications by librarians, the staff, and the public.

Ensure that designated managers oversee authors manuscripts for technical accuracy and for consistency with both agency and program policy and goals before authorizing publication of a manuscript.

Further the agencys openness goal of ensuring that each NUREG publication is entered in the NRCs Agencywide Documents Access and Management System (ADAMS), is declared an official agency record, and is posted to either the external or the internal website.

Help achieve the agency goal of ensuring openness and to make each NUREG publication public, except for those NUREG publications intended only for staff use, through ADAMS and the public website, the U.S. Government Publishing Office, the Library of Congress, and the National Technical Information Service as required by Federal law, interagency agreements, memoranda of understanding, international agreements, or NRC policy.

Ensure that a manuscript requesting information from stakeholders outside the NRC bears an Office of Management and Budget approval number.

Provide uniform publishing standards and procedures for publications in the NUREG series.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

4 Ensure that offices originating NUREGs assess the need for such a publication in conjunction with other offices that may have an interest or a program responsibility for any related activity; avoid duplication of any existing publications; coordinate review among offices for technical accuracy; and properly plan for, schedule, and obtain concurrences from other offices, as needed.

Centrally manage publication of all manuscripts in the NUREG series.

Ensure that proceedings of NRC-sponsored or -cosponsored conferences are compiled and made publicly available.

III. ORGANIZATIONAL RESPONSIBILITIES AND DELEGATIONS OF AUTHORITY A. Executive Director for Operations (EDO)

1. Consults with the Office of the General Counsel (OGC), as appropriate, and resolves, for publications prepared by the staff, differences about content issues or other issues that may arise between an office director or regional administrator and an author who prepares a manuscript for publication in the NUREG series.

2. With advice from OGC, as appropriate, delegates to the office directors and regional administrators the authority to resolve, for publications prepared by the staff, differences about content issues or other issues that may arise between an office director and an author under their purview who prepares a manuscript for publication in the NUREG series.

B. Chief Financial Officer (CFO)

1. Advises the EDO and the office directors and regional administrators, if requested, on financial management activities.

2. Ensures that the Office of the Chief Financial Officer (OCFO) staff complies with program requirements outlined in this MD when preparing a manuscript for publication in the NUREG series.

C. General Counsel (GC)

1. Advises the EDO and the office directors and regional administrators, if requested, and the Acquisition Management Division (AMD), Office of Administration (ADM), in accordance with the requirements in an NRC contract, grant, cooperative agreement, or memorandum of understanding, about any differences between the NRC and the holder of the governing legal instrument that requires, as a deliverable, a manuscript for publication in the NUREG series.

2. May advise on issues involving copyright, proprietary information, patent, content, or any other concerns that may arise.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

5 D. Director, Office of Public Affairs (OPA)

Writes or reviews each manuscript directed toward public outreach to ensure that the content conforms to the following standards:

1. The content is appropriate for public outreach.

2. The document is consistent with and not redundant to other agency outreach publications available to the public.

3. The text maintains a balanced perspective of responsibilities among agency offices and the regions and an appropriate regulatory tone.

4. The document is written in plain language.

5. Ensures that the Office of the Public Affairs (OPA) staff complies with program requirements outlined in this MD when preparing a manuscript for publication in the NUREG series.

E. Director, Office of Administration (ADM)

1. Responsible for the NUREG-series publication program. Assigns the management of the program to the Director, Division of Resource Management and Administration (DRMA).

2. Responsible for the graphics and printing programs and the Government Publishing Office (GPO) Program contract. Assigns the management of these programs to the Director, Division of Facilities and Security.

3. Ensures that any request for a procurement action presented to AMD, ADM that involves a contract, grant, cooperative agreement, or memorandum of understanding that requires, as a deliverable, a manuscript for publication in the NUREG series includes in the statement of work the appropriate terms and conditions governing publications.

F. Chief Human Capital Officer (CHCO)

1. Oversees the agencywide Knowledge Management (KM) program. Provides guidance to offices and regions in the development efforts of a manuscript for publication in the NUREG series

2. Ensures that the Office of the Chief Human Capital Officer (OCHCO) staff complies with program requirements outlined in this MD when preparing a manuscript for publication in the NUREG series.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

6 G. Director, Office of Small Business and Civil Rights (SBCR)

1. Provides advice on document projects intended for an audience consisting of individuals with limited English proficiency.

2. Administers NRCs language translation services contract.

3. Provides consecutive and simultaneous oral interpretation, written translations, desktop publishing, and multi-media services.

4. Ensures that the Office of Small Business and Civil Rights (SBCR) staff complies with program requirements outlined in this MD when preparing a manuscript for publication in the NUREG series.

H. Office Directors and Regional Administrators

1. As delegated by the EDO, and with advice from OGC, as appropriate, resolve for NUREG publications prepared by the staff differences about content issues or other issues that may arise between personnel under their purview and an author who prepares a manuscript for publication in the NUREG series.

2. Delegate to office or regional managers under their purview the responsibility to authorize publication of NUREG manuscripts originated by their organization, except those directed toward public outreach, which are authorized by OPA.

3. Ensure that the agency office originating a NUREG plans the development of the NUREG-series document in accordance with the direction provided in this MD.

4. Ensure that any request for a procurement action presented to ADM involving a contract, grant, or memorandum of understanding that requires, as a deliverable, a manuscript for publication in the NUREG series contains the appropriate terms and conditions governing publications.

5. Ensure that an office originating a NUREG assesses the need for such a publication along with other offices that may have an interest or a program responsibility for any related activity to avoid duplication of any existing publications, to coordinate review among offices for technical accuracy, and to properly plan, schedule, and obtain concurrences from other offices, as needed.

6. Inform the Director, Division of Resource Management and Administration (DRMA),

ADM, in writing, of the levels of the officials in their organization delegated the authority to approve the request to publish a NUREG.

I.

Director, Division of Resource Management and Administration (DRMA), Office of Administration (ADM)

1. Oversees the NUREG-series publication program.

2. Provides technical editing and publishing of NUREGs, as requested.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

7 J. Director, Division of Facilities and Security (DFS), Office of Administration (ADM)

1. Oversees the graphics and printing programs and the Government Publishing Office (GPO) Program contract.

2. Delegates the responsibility for managing the graphics and printing programs to the Chief, Program Management and Design Services Branch (PMDSB).

3. Provides graphic design and printing services for NUREGs, as requested.

K. Director, Acquisition Management Division (AMD), Office of Administration (ADM)

Awards and administers contracts, grants, and cooperative agreements resulting in manuscripts intended for publication in the NUREG series and obligating funds for conferences and providing for publication of conference proceedings. AMD will review a memorandum of understanding in the event there will be an impact on an interagency agreement, contract, grant, or cooperative agreement.

IV. APPLICABILITY All NRC employees must follow the provisions outlined in this MD. All NRC contractors should follow the provisions of this MD when required by the contract.

V. DIRECTIVE HANDBOOK Handbook 3.7 identifies responsibilities and defines guidelines and procedures governing the NUREG document production life cycle, including document creation, document editing and formatting, acquisition of document concurrences, and document printing and distribution.

VI. REFERENCES Executive Orders Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, August 11, 2000.

Executive Order 13526, Classified National Security Information, December 29, 2009.

Federal Guidelines Federal Plain Language Guidelines, available at http://www.plainlanguage.gov/.

Joint Committee on Printing Rules, available at https://cha.house.gov/subcommittees/joint-committee-printing-116th-congress.

U.S. Nuclear Regulatory Commission, Conversion to the Metric System, Federal Register, Vol. 57, No. 46202, October 7, 1992.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

8 Industry Codes and Standards American National Standards Institute/National Information Standards Organization, ANSI/NISO Z39.23-1997, Standard Technical Report Number Format and Creation, American Nuclear Society, LaGrange Park, IL.

Nuclear Regulatory Commission Documents Applying OMB Peer Review Guidelines (ML051600303).

COMSECY-02-0015, Withholding Sensitive Homeland Security Information from the Public, April 4, 2002 (ML050620101).

Management Directives 3.4, Release of Information to the Public.

3.9, NRC Staff and Contractor Speeches, Presentations, Papers, and Journal Articles on Regulatory and Technical Subjects.

3.11, Conferences.

3.13, Reproduction and Distribution.

3.14, U.S. Nuclear Regulatory Commission Public Web Site.

3.15, Multimedia Services.

3.17, NRC Information Quality Program.

3.25, Graphic Design and Production Services 3.53, NRC Records and Document Management Program.

3.54, NRC Information Collections Program.

11.6, Financial Assistance Program.

11.7, NRC Procedures for Placement and Monitoring of Work with Federal Agencies and U.S. Department of Energy Laboratories.

12.0, Glossary of Security Terms.

12.2, NRC Classified Information Security Program.

12.4, NRC Communications Security (COMSEC) Program.

12.6, NRC Controlled Unclassified Information Program.

12.7, NRC Safeguards Information Security Program.

Memorandum of Agreement Between the Institute of Nuclear Power Operations and the U.S. Nuclear Regulatory Commission, December 1, 2022.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

9 NUREG-Series Publications NUREG-0650, Revision 2, Publishing Documents in the NUREG Series, available at https://www.nrc.gov/reading-rm/doc-collections/nuregs/staff/sr0650/index.html.

NUREG-1379, Revision 3, NRC Editorial Style Guide, available at https://www.nrc.gov/reading-rm/doc-collections/nuregs/staff/sr1379/index.html.

U.S. Nuclear Regulatory Commission Limited English Proficiency Plan Implementing Executive Order 13166 August 17, 2011 (ML15195A233).

Web Sites Manuscript Development, Graphics, and Printing:

https://nuclepedia.usalearning.gov/index.php/Manuscript_Development,_Graphics,_a nd_Printing.

NRC Digital Accessibility Statement:

https://www.nrc.gov/site-help/access.html.

NRC Forms Library:

https://usnrc.sharepoint.com/teams/NRC-Forms-Library/SitePages/Home.aspx.

NRC Glossary:

http://www.nrc.gov/reading-rm/basic-ref/glossary.html.

NRC Photo Gallery:

http://www.nrc.gov/reading-rm/photo-gallery/.

NRCs Plain Language Action Plan:

http://www.internal.nrc.gov/NRC/PLAIN/index.html.

NRC Technical Editing Guidelines:

https://nuclepedia.usalearning.gov/index.php/Manuscript_Development,_Graphics,_a nd_Printing.

Public Meetings & Involvement:

http://www.nrc.gov/public-involve.html.

Quality Technical Editing:

https://nuclepedia.usalearning.gov/index.php/QTE.

Section 508/ICT Accessibility Guidance:

https://usnrc.sharepoint.com/teams/Section508AccessibilityGuidance.

SUNSI Handling Requirements:

https://intranet.nrc.gov/sunsi.

MD 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

10 United States Code and Related Regulations Atomic Energy Act of 1954, as amended (42 U.S.C. Sec. 141).

Copyright Law of the United States of America (U.S.C. Title 17).

Government Printing and Binding Regulations, No. 26, Joint Committee on Printing, Congress of the United States, February 1990.

Paperwork Reduction Act (44 U.S.C. Sec. 3501 et seq.).

Production and Procurement of Printing and Binding (44 U.S.C. Sec. 103, 501, and 502).

Rehabilitation Act of 1973 (29 U.S.C. Sec. 701).

U.S. NUCLEAR REGULATORY COMMISSION DIRECTIVE HANDBOOK (DH)

For updates or revisions to policies contained in this MD that were issued after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index).

DH 3.7 NUREG-SERIES PUBLICATIONS DT-24-17 Volume 3, Part 1:

Information Management Publications, Mail, and Information Disclosure Approved By:

James C. Corbett, Director Office of Administration Date Approved:

September 24, 2024 Cert. Date:

N/A, for the latest version of any NRC directive or handbook, see the online MD Catalog Issuing Office:

Office of Administration Division of Resource Management and Administration Contact Name:

Tina Malone LaToya Sinclair EXECUTIVE

SUMMARY

Management Directive (MD) 3.7, NUREG-Series Publications, is revised to Update changes in procedures stemming from the Knowledge Management program and initiatives in NUREG printing; Introduce the process for discontinuing a NUREG using the new NRC Form 427, Authorization to Discontinue a Manuscript in the NUREG-Series; Reflect organizational name changes; Make editorial changes to incorporate inclusive language and plain language guidelines; and Update hyperlinks.

TABLE OF CONTENTS I.

GENERAL............................................................................................................................ 3 II.

PROCEDURAL ROLES AND RESPONSIBILITIES FOR NRC STAFF.............................. 3 A. Office Directors and Regional Administrators................................................................. 3 B. Director, Acquisition Management Division (AMD), Office of Administration (ADM)..................................................................................................... 4 C. Director, Division of Resource Management and Administration (DRMA), Office of Administration (ADM)........................................................................ 5

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

2 D. Director, Division of Facilities and Security (DFS), Office of Administration (ADM)..................................................................................................... 8 E. Office or Regional Publishing Authorizing Officials........................................................ 9 III.

GENERAL PROCEDURES............................................................................................... 10 A. Manuscripts.................................................................................................................. 10 B. Information Published in the NUREG Series................................................................ 10 C. Identifying Publications................................................................................................. 11 D. Availability Notices and Disclaimers............................................................................. 13 E. Dates............................................................................................................................ 13 F. Publications as Official Agency Records...................................................................... 14 G. The NRCs Plain Language and Editorial Guidelines................................................... 14 H. Book Manuscripts......................................................................................................... 15 I.

Discontinuing a NUREG Publication............................................................................ 17 IV.

GUIDELINES FOR MANUSCRIPTS PREPARED BY NRC STAFF.................................. 18 A. Organization and Components..................................................................................... 18 B. Determining Criteria for Organization and Components.............................................. 18 V.

PROCEDURES FOR MANUSCRIPTS PREPARED BY A CONTRACTOR, A GRANTEE, OR OTHER HOLDER OF AN NRC CONTRACT, GRANT, OR MEMORANDUM OF UNDERSTANDING.......................................................................... 24 A. Responsibilities of the Project Manager....................................................................... 24 B. Responsibilities of Contractor, Grantee, or Other Holder of an NRC Contract, Grant, or Memorandum of Understanding.................................................... 25 VI.

PROCEDURES FOR COMPILING AND PUBLISHING PROCEEDINGS OF NRC-SPONSORED OR NRC-COSPONSORED CONFERENCES.................................. 28 A. General........................................................................................................................ 28 B. Assigning a Conference Compiler................................................................................ 29 C. Instructions for the Compiler........................................................................................ 29 D. Instructions for Authors of Conference Papers............................................................. 32 VII. GUIDANCE FOR DEVELOPING KNOWLEDGE MANAGEMENT (NUREG/KM SERIES) NUREGS............................................................................................................ 34 VIII. GLOSSARY....................................................................................................................... 35 EXHIBIT Sample Signed Letter Release................................................................................................... 37

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

3 I. GENERAL A. This handbook defines roles and responsibilities and specifies procedures for preparing manuscripts to be published in the NUREG (U.S. Nuclear Regulatory Commission (NRC) technical report designation) series.

B.Section II presents procedural roles and responsibilities for NRC staff other than those specified in the directive portion of this management directive (MD).

C.Section III presents general procedures common to manuscripts prepared either by NRC staff or by NRC contractors, grantees, or other holders of an NRC contract, grant, or memorandum of understanding that require as a deliverable a manuscript for publication in the NUREG series.

D.Section IV presents procedures applicable only to manuscripts prepared by the staff.

E.Section V presents procedures applicable only to manuscripts prepared by holders of a legal instrument requiring a manuscript.

F.Section VI presents procedures applicable to publishing conference proceedings as a NUREG. See MD 3.11, Conferences, for additional information regarding conference proceedings.

G. Although financial assistance instruments (grants and cooperative agreements) usually do not anticipate the development of manuscripts for publication in the NUREG series, they may include such development. See MD 11.6, Financial Assistance Program, for additional information affecting grantees and cooperative agreement recipients.

II. PROCEDURAL ROLES AND RESPONSIBILITIES FOR NRC STAFF A. Office Directors and Regional Administrators

1. Ensure that all NUREGs prepared by the staff undergo technical editing. A NUREG may publish the following types of information:

(a) Overview of information directed toward public outreach (e.g., Regulating Nuclear Fuel, Public Involvement in the Nuclear Regulatory Process, and Nuclear Research Programs to Ensure Public Health and Safety),

(b) Standard review plan, (c) Safety evaluation report, (d) Environmental impact statement, (e) Regulatory analysis, and

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

4 (f) Legislative and congressional report (e.g., Abnormal Occurrence Report).

2. Ensure that project managers who are responsible for a contract, grant, or memorandum of understanding that requires as a deliverable a manuscript to be published in the NUREG series work with the Acquisition Management Division (AMD), Office of Administration (ADM), to include in the statement of work the appropriate terms and conditions governing publications.

3. Evaluate the proposed NUREG and its production according to the following criteria:

(a) Assess the need for such a publication in conjunction with other offices that may have an interest or a program responsibility for any related activity.

(b) Avoid duplication of any existing publications, so far as can be determined.

(c) Coordinate review among offices for technical accuracy, and obtain concurrences from other offices as required, negotiating realistic estimates of the time required for obtaining concurrences and providing sufficient advance planning with all concurring parties.

(d) Ensure that the NUREG is consistent with and not redundant to other agency outreach publications available to the public.

(e) Ensure that the NUREG presents a balanced perspective of responsibilities among agency offices and the regions and an appropriate regulatory tone.

(f) Ensure that the NUREG is written in plain language and adheres to NRC editorial guidelines.

(g) Determine the need, if any, for ADM services (Technical Editing, Graphics, Printing and Distribution; Manuscript Review is mandatory) required during the production of this document and communicate these needs to the appropriate ADM Division before the service is needed, negotiating in advance deadlines for deliverables.

B. Director, Acquisition Management Division (AMD), Office of Administration (ADM)

Ensures that any request for a procurement action presented to AMD, ADM that involves a contract, grant, or memorandum of understanding that requires, as a deliverable, a manuscript for publication in the NUREG series includes the following in the statement of work:

1. The appropriate terms and conditions governing publications, including the technical editing of each manuscript submitted to the NRC for publication; and

2. A requirement to comply with MD 3.7 and the following documents to be found in the Agencywide Documents Access and Management System (ADAMS), or any other agency electronic document management system, or furnished by the NRC project manager overseeing the governing legal instrument:

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

5 (a) MD 3.13, Reproduction and Distribution; (b) NUREG-0650, Preparing NUREG-Series Publications; and (c) NUREG-1379, NRC Editorial Style Guide.

C. Director, Division of Resource Management and Administration (DRMA), Office of Administration (ADM)

Manages the NUREG-series publications program and performs the following tasks or delegates them to staff:

1. Centrally manages publication of all manuscripts in the NUREG series, consulting with OEDO, regional administrators, office directors, and division directors.

2. Produces all publications consistent with the agencys mission, Federal law (U.S.C. Title 44 Sections 103, 501, and 502), and the Government Printing and Binding Regulations, No. 26, February 1990, issued by the Joint Committee on Printing of the Congress of the United States (see MD 3.13).

3. Establishes and appropriately administers an agency publication designator system, placing on each manuscript a registered agency designator in the NUREG series when preparing the cover, title page, and spine.

4. Responds to questions about the publication process from office and regional staff responsible for writing a manuscript or for overseeing a manuscript prepared by a contractor, a grantee, or other nonprofit organization or another agency; a U.S.

Department of Energy (DOE) national laboratory; or a foreign country.

5. Identifies any document requesting information from a stakeholder outside the NRC and that such a document bears an appropriate Office of Management and Budget (OMB) control number. (The Office of Chief Information Officer (OCIO) is responsible for ensuring the document contains the correct OMB control number. See MD 3.54, NRC Information Collections Program, for details of this process.)

6. Provides technical editing services that begin with an intake interview with the author to jointly determine the extent of the technical edit and is followed by collaboration with the author to ensure the quality, clarity, and consistency of the manuscript by applying all the following techniques (for more information on these requirements, see NUREG-1379):

(a) Organizing the message into a coherent and logical flow of ideas; (b) Correcting syntax, grammar, spelling, and punctuation; (c) Ensuring consistent use of terms, acronyms, abbreviations, and symbols; (d) Simplifying overly complex sentences (sentences that contain too many ideas);

(e) Correcting disagreement of the subject and verb and faulty parallelisms;

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

6 (f) Eliminating ambiguities, redundancy, wordiness, and overuse of the passive voice; (g) Verifying the consistency of equations; (h) Verifying the consistency and clarity of tables and figures and redesigning them (as required) to improve their visual effectiveness; (i) Verifying the accuracy of references and cross-references and the consistency of text, figure, and table headings with the table of contents; and (j) Rewriting, as necessary, to ensure that the document complies with the NRCs Plain Language and Editorial Guidelines specified in Section III.G of this handbook.

7. Performs a quality assurance review of the final copy of a document to ensure or verify that the office or regional publishing authorizing official has provided for the following requirements:

(a) It contains no classified or controlled unclassified information and is consistent with Commission Staff Requirements Memorandum COMSECY-02-0015, Withholding Sensitive Homeland Security Information from the Public, dated April 4, 2002.

(b) It contains no information that would violate copyright or patent rights.

(c) It complies with the publishing guidance in the latest revision of NUREG-0650 and the Government Publishing Office (GPO).

(d) Verify the consistency of text, figure, and table headings with the table of contents, list of figures, and list of tables.

(e) Verify the consistency and clarity of tables and figures and suggestions for redesigning them (as required) to improve their visual effectiveness.

(f) It lists only references available to the public. Verify the accuracy of references and cross-references.

(g) The requested distribution for the publication includes the following:

(i) Internal agencywide electronic distribution through the NRC announcement system; (ii) Printed distribution within the agency as requested (NUREG project manager must provide the NRC printing officer with completed mailing labels for required internal distribution) (coordination with DFS is required);

(iii) Up to 50 printed copies for a contractor, a grantee, or other nonprofit organization that prepared the manuscript (coordination with DFS required);

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

7 (iv) Printed and/or electronic copies as requested by the Government Publishing Office (GPO) (coordination with DFS is required); and (v) Printed copies for the DOE, a foreign state or organization with which the NRC has an interagency or international agreement or a memorandum of understanding, or other recipients as specified by the NUREG project manager (NUREG project manager must provide the NRC print officer with completed mailing labels for the distribution list and coordination with DFS is required).

(vi) NRC Form 426, Authorization to Publish a Manuscript in the NUREG Series (available in the NRC Forms Library on SharePoint) is complete and bears the signatures of the following:

The Office of the General Counsels (OGC) Division of Legislation, Ethics, and Administrative Law for legal review (note that the NRC does not maintain designated patent counsel), if applicable (Block 5.2);

The Agency Clearance Officer, OCIO to ensure that any manuscript requesting information from a stakeholder outside the NRC has received review and approval by OMB, if applicable (Block 5.3);

OGC determination as to whether the document is a rule under the Congressional Review Act (CRA) (Block 5.4);

The project manager (Block 5.6);

A contractor, a grantee, or other nonprofit organization, if applicable (Block 5.7);

A member of the Office of Public Affairs (OPA) if the manuscript is directed toward public outreach (Block 5.8);

The author (Block 5.9); and The appropriate official authorizing publication (Block 5.10).

(h) NRC Form 335, Bibliographic Data Sheet, is complete and complies with the instructions for its completion (available in the NRC Forms Library on SharePoint).

(i) A manuscript for a book receives peer review (defined in the Section VIII, Glossary of this handbook) before its publication.

8. Submits each publication to the ADAMS Document Processing Center (DPC) for entry as an official agency record in ADAMS. Note: only ADM has the authority to submit NUREGs to ADAMS for processing. NUREG submissions to ADAMS by offices/regions must be coordinated and approved by ADM before becoming an official record and publicly available.

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9. Submits each publication to the IT Services Development and Operations Division (SDOD), OCIO for posting on the internal or external NUREG website. Approves offices and regions request to update the internal or external NUREG website. Note:

Only ADM has the authority to submit and approve requests for NUREG posting and updating to the NUREG websites.

10. Ensures that each publication, except those publications intended only for staff use, is made public through ADAMS and the external NUREG website, as required by Federal law, interagency agreements, memoranda of understanding, international agreements, or NRC policy.

11. Ensures that manuscripts contain only guidance; that is, they neither contain nor imply legally binding regulatory requirements, which are stated only in laws, NRC regulations, licenses (including technical specifications), or orders.

12. Produces all publications consistent with the agencys mission, Federal law (U.S.C. Title 44 Sections 103, 501, and 502), and the Government Printing and Binding Regulations, No. 26, February 1990, issued by the Joint Committee on Printing of the Congress of the United States (see MD 3.13). All Federal agencies are required by statutory mandate to provide Federal publications to the Federal Depository Library Program (FDLP) and Cataloging & Indexing Program (U.S.C. Title 44 §§ 1710, 1902-1903).

D. Director, Division of Facilities and Security (DFS), Office of Administration (ADM)

Manages the Graphic Design and Printing Programs and the Government Publishing Office (GPO) printing contract. Performs the following tasks or delegates them to staff:

1. Provides graphic design, printing, and distribution consistent with the agencys mission.

2. Produces all publications consistent with the agencys mission, Federal law (U.S.C. Title 44 Sections 103, 501, and 502), and the Government Printing and Binding Regulations, No. 26, February 1990, issued by the Joint Committee on Printing of the Congress of the United States (see MD 3.13). All Federal agencies are required by statutory mandate to provide Federal publications to the Federal Depository Library Program (FDLP) and Cataloging & Indexing Program (U.S.C. Title 44 §§ 1710, 1902-1903).

3. The requested distribution for the publication includes the following:

(a) Printed distribution within the agency as requested (NUREG project manager must provide the NRC printing officer with completed mailing labels for required internal distribution);

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9 (b) Up to 50 printed copies for a contractor, a grantee, or other nonprofit organization that prepared the manuscript. Electronic copies are preferred; however, printed copies can be requested through the Reproduction SharePoint site at https://usnrc.sharepoint.com/teams/ADM-Reproduction-Printing-Portal/Lists/Printing%20Request/AllItems.aspx (the request should include a print-ready PDF);

(c) Printed or electronic copies as requested by GPO; and (d) Printed copies for DOE, a foreign state or organization with which the NRC has an interagency or international agreement or a memorandum of understanding, or other recipients as specified by the NUREG project manager (the responsible offices NUREG project manager must provide the NRC printing officer with completed mailing labels for the distribution list).

4. Ensures that each publication, except those publications intended only for staff use, is made public through GPO (Federal Depository Library Program), the Library of Congress, and the National Technical Information Service (NTIS), as required by Federal law, interagency agreements, memoranda of understanding, or international agreements.

E. Office or Regional Publishing Authorizing Officials Conducts the following activities before authorizing a manuscript to be published:

1. Assesses the need for a proposed publication in conjunction with other offices and regions that may have an interest or a program responsibility for any activity or topic discussed in the draft manuscript to avoid duplication of existing material.

2. Coordinates review among offices for technical accuracy, and obtains concurrences from other offices, as needed, negotiating realistic estimates of the time required for obtaining concurrences and providing sufficient advanced planning with all concurring parties.

3. Ensures that any manuscript containing content specified in Section II.A of this handbook receives technical editing as described and complies with NUREG-1379, Revision 3 (see also Section III.G of this handbook).

4. Ensures that the manuscript contains no classified or controlled unclassified information and is consistent with COMSECY-02-0015.

5. Ensures that the manuscript contains only guidance; that is, it neither contains nor implies legally binding regulatory requirements, which are stated only in laws, NRC regulations, licenses (including technical specifications), or orders.

6. Ensures that each manuscript is technically accurate and contains current organizational policy, positions, and information.

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7. Ensures that the manuscript is consistent with both agency and program policy and goals.

8. Ensures that the manuscript violates no copyright or patent rights, consulting first with the DRMA, ADM, staff, and then with OGC, if necessary.

9. Ensures that the manuscript does not compromise any rights in an interagency or international agreement, memorandum of understanding, or cooperative agreement.

10. Ensures that the manuscript complies with the NRCs Plain Language and Editorial Guidelines specified in Section III.G of this handbook.

11. Ensures that the manuscript complies with all applicable documents in the reference section of MD 3.7.

12. Ensures that a manuscript requesting information from stakeholders outside the NRC bears an OMB control number.

13. Ensures that if an office originates a manuscript directed toward public outreach, the staff of that office has OPA review the manuscript before its submission to the DRMA, ADM, staff for authorization to publish.

14. Evaluates the merits of book proposals from NRC staff to ensure that the proposed book has a unique technical purpose, that it serves an industrywide need, and that its contents will be broadly valid and applicable for at least 5 years after publication.

15. Ensures that the project manager completes the requisite forms before submitting the manuscript to the DRMA, ADM staff for publication (NRC Forms 426 and 335 are available in the NRC Forms Library on SharePoint).

III. GENERAL PROCEDURES A. Manuscripts The staff follows the procedures specified in Section III, as applicable, and in Section IV of this handbook. A contractor, grantee, or other holder of an NRC contract, grant, or memorandum of understanding requiring as a deliverable a manuscript for publication in the series follows the procedures in Section V and the instructions in Section III, as necessary. All manuscripts must meet the NRCs Plain Language and Editorial Guidelines specified in Section III.G. This information applies to all manuscripts intended for publication as a NUREG-Series publication.

B. Information Published in the NUREG Series

1. No classified information or controlled unclassified information is published in the NUREG series, and the information published in the series is not legally binding. In a NUREG publication, the NRC staff may suggest a course of action, but the regulated community may use other approaches to satisfy a regulatory requirement.

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2. No regulatory requirements may be stated or implied in a NUREG-series publication.

Requirements are stated only in laws, NRC regulations, licenses (including technical specifications), or orders.

3. Appropriate content for a publication in the NUREG series includes the following:

(a) Public outreach information; (b) Support for regulatory and licensing decisions; (c) Results of technical analyses and research; (d) Action plans and guidance for meeting NRC requirements; (e) Resolution of generic technical issues; (f) A team report on a specific topic; (g) Proceedings of a conference or a workshop; (h) Managerial, budgetary, and administrative plans and analyses; (i) General programmatic information; and (j) Guidance and instructions for employees.

C. Identifying Publications

1. Formulating Designators (a) The NRC uses a system consistent with American National Standards Institute/National Information Standards Organization (ANSI/NISO) Z39.23-1997, Standard Technical Report Number Format and Creation, that governs the designators for technical reports. The standard recommends two essential elements.

(i) The Report Code designates the issuing organization or corporate entity.

(ii) The Sequential Group in a designator may contain three parts as follows:

The four digits of the year of publication; A sequential Hindu-Arabic number; and Uppercase alphabetic characters and Hindu-Arabic numbers pertaining to volumes, books, supplements, revisions, drafts, and so on.

(b) The central authority that coordinates and monitors the report code portion of the alphanumeric designator for use on an organizations technical reports is currently the NTIS. Because another organization was using the obvious designator NRC, the NRC registered NUREG, derived from Nuclear Regulatory.

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12 (c) The NRC designates its formal publications using the format NUREG-NNNN, where NNNN is a four-digit number composed of Hindu-Arabic numerals. For example, a designator for the first NRC NUREG publication would be NUREG-0001, while a designator for the twelfth publication issued in the series would be NUREG-0012. Sequence numbers need not be continuous, and NUREG sequence numbers may be reserved. The year of publication is not an element in the NRCs NUREG designation system.

(d) NUREG-plus its sequential number are the permanent parts of the designator and do not change. Under this system, reports issued periodically retain their original sequence number and add a volume number. For example, an annual report once assigned NUREG-0001 would retain that designator for each subsequent year it was issued but would append volume designators as NUREG-0001, Volume 1; NUREG-0001, Volume 2; and so on. NUREGs published more often than annually may have more than one volume per year.

(e) A nonperiodic NUREG issued in two or more parts may be identified by book, for example, NUREG-0015, Book 1 and Book 2. This designator may be combined with volume designators, if necessary, as, for example, with NUREG-0015, Volume 30, Book 1 and Book 2.

(f) A single NUREG issued as a revision to an earlier NUREG is identified by revision number, for example, NUREG-0015, Revision 1, which supersedes the original NUREG-0015 and might in turn be superseded by NUREG-0015, Revision 2.

(g) Some classes of NUREGs include additional characters in the report code portion of the designator as follows:

(i) A NUREG prepared by NRC staff and intended for distribution as a brochure bears the alphabetic designator NUREG/BR before the numeric series number (for example, NUREG/BR-0001).

(ii) A NUREG prepared by NRC staff and intended as a conference proceeding bears the alphabetic designator NUREG/CP before the numeric series number (for example, NUREG/CP-0001).

(iii) A NUREG prepared by a contractor bears the alphabetic designator NUREG/CR before the numeric series number (for example, NUREG/CR-0001).

(iv) A NUREG resulting from an international agreement bears the alphabetic designator NUREG/IA before the numeric series number (for example, NUREG/IA-0001).

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13 (v) A NUREG prepared by NRC staff and intended as a Knowledge Management document bears the alphabetic designator NUREG/KM before the numeric series number (for example, NUREG/KM-0001).

(h) NUREG sequence numbers are not sufficient to identify a report without the report code, and so sequence numbers may be repeated provided the report code is distinct. For example, there may be a NUREG-0050, and a NUREG/CR-0050, each a distinct, unrelated report.

(i) DRMA, ADM, staff assigns the designators at the end of the preparation process (see the next item).

2. Assigning Designators (a) The NRC assigns a unique designator to a manuscript when it is ready for publishing, that is, at the end of the preparation process. DRMA, ADM, staff assigns the manuscript a NUREG-series designator and places the designator on the cover, title page, and spine when preparing the document for publishing.

(b) The DRMA, ADM, staff sends the preparer the designator for the publication.

While a manuscript is being developed, it should simply be referred to by its draft title when it is referenced in other documents.

D. Availability Notices and Disclaimers

1. The DRMA, ADM, staff inserts and publishes on the inside front cover of its publications an availability notice containing information about obtaining publications in the NUREG series. The staff also inserts and publishes on the inside front cover an appropriate disclaimer approved by OGC for any publication that is prepared by a holder of an NRC contract, grant, or memorandum of understanding requiring, as a deliverable, a manuscript for publication in the NUREG series or in accordance with an international agreement.

2. See also Peer Review When a Nonprofit Organization is Publisher, in Section III.H.2(b) of this handbook, concerning nonprofit organizations as publishers of books funded by the NRC.

E. Dates On each publication, the DRMA, ADM, staff places the month and year a manuscript is published on the spine and the following two dates on the title page:

1. The month and year the manuscript is completed and

2. The month and year the manuscript is published.

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14 F. Publications as Official Agency Records When a publication has been approved for publishing, DRMA, ADM, staff submits a print-ready PDF of the publication to the DPC for entry as an official agency record in ADAMS. All NUREG publications are made publicly available in ADAMS except those intended only for staff use, such as Safety and Occupational Health Program.

However, all NUREG-series publications are available to the public upon request.

G. The NRCs Plain Language and Editorial Guidelines

1. Plain Language (a) Numerous sources of information for complying with Federal guidelines for plain language are available at http://www.plainlanguage.gov/. See also the NRCs Plain Language Action Plan at http://www.internal.nrc.gov/NRC/PLAIN/index.html. The tips included in these sources may prove useful for attaining plain language in a manuscript.

NUREG-1379, Revision 3, includes additional guidance.

(b) To achieve consistency with the NRCs plain language guidelines for NUREG-series manuscripts, the following issues must be considered (this list is not to be regarded as comprehensive).

(i) Present complex information clearly, in lay terms.

(ii) Eliminate jargon.

(iii) Limit use of defined technical terms.

(iv) Use as few acronyms as possible.

(v) Plan the scope of the publication, presenting only the information needed for the stated purpose.

(vi) Be concise.

(vii) Eliminate any redundancy.

(viii) Present general information before specific information.

(ix) Use the active voice whenever possible (e.g., The NRC conducts inspections, rather than Inspections are conducted by the NRC).

(x) Use verbs rather than hiding verbs in nouns (e.g., The staff will implement the directive by August 30, rather than The staff is to complete implementation of the directive by August 30).

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15 (c) To make each page more appealing and easier to understand as a part of plain language (i) Intersperse dense text with headings and (ii) Use lots of white space on a page.

(d) Documents intended for an audience consisting of individuals with limited English proficiency may require special consideration, as specified in Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency," August 11, 2000. If the document meets these requirements, program managers should consult with the Office of Small Business and Civil Rights (SBCR) to obtain information on language assistance services available to Federal agencies.

2. Technical Editing Follow the guidelines in the latest version of the NRC Editorial Style Guide (currently, NUREG-1379, Revision 3). Ensure that manuscripts receive the type of technical editing specified in Section III of this handbook. The editorial requirements for a holder of an NRC contract, grant, or memorandum of understanding requiring a manuscript for publication as a deliverable are specified under the responsibilities of AMD, ADM, in Section V of this handbook. Sections III and IV specify the editorial requirements for the NRC staff.

H. Book Manuscripts

1. Books are usually published in a 6-by 9-inch format of more durable materials (i.e., case-bound or a hardback) than used for other publications in the NUREG series, but they may also be issued in paperback. Consult DRMA, ADM staff before beginning a book (book is defined in Section VII, Glossary, of this handbook).

2. A nonprofit organization or the NRC may publish a book. All books funded by the NRC undergo stringent peer review. (See MD 3.17, "NRC Information Quality Program," for additional details.)

(a) Peer Review When the NRC Is Publisher If the NRC both prepares and publishes a book, it bears a NUREG-series designator. The staff must follow not only all the guidelines given for other publications in preparing the manuscript but must also arrange for peer review.

(See Section III.H.2(c) of this handbook.)

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16 (b) Peer Review When a Nonprofit Organization Is Publisher (i) The NRC may arrange to have a book manuscript published by a nonprofit organization even though the NRC funds the time to write and edit the book manuscript. However, the Joint Committee on Printing, U.S. Congress, must authorize such an arrangement.

(ii) If a nonprofit organization publishes the NRC-funded book, it may not bear an NRC NUREG-series designator. The publisher assumes all costs for publishing, marketing, and distributing the book. Any royalties for the book are returned to the Treasury of the United States through the NRC. As with other NRC publications, copies are sent to GPO for optional selection by the Federal Depository Library Program.

(c) Peer Review (i) A reviewer is an expert in the subject matter covered by a book manuscript but is independent of the production of the manuscript. Reviewers critically evaluate the technical content of a manuscript to judge whether the author successfully accomplished the intended purpose, and the facts are accurate to the best of the reviewers knowledge. Reviewers may be from within or outside the NRC. Internal reviewers may be assigned by the office sponsoring the NUREG. Criteria for internal and external reviewers appear below.

Outside reviewers may come from academia, national laboratories, professional societies, corporations, or other Federal agencies. The NRC office sponsoring the book selects the reviewers and may select only one reviewer per organization.

(ii) When selecting reviewers, the staff should screen them for demonstrated competence and achievement in a specific discipline, such as the quality of research accomplished, published articles in journals, and honors received.

The reviewers selected should have no apparent or real conflict of interest (that is, they could not profit financially by influencing whether the information is published). In the case of the NRC, selecting a licensee, a licensee consultant, or an expert from an intervener group as a peer reviewer would not be appropriate.

3. Grants (a) The NRC sometimes funds grants for educational and nonprofit institutions, State and local governments, and professional societies for the expansion, exchange, and transfer of knowledge and ideas. The U.S. Congress characterizes the relationship between a Federal agency and a grant recipient as one in which the recipient can expect to run the project without agency collaboration, participation, or intervention as long as it is run in accordance with the terms of the grant.

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17 (b) Publications (i) The NRC or the grantee may publish the results of the award. Each grant specifies any publication requirements of the award.

(ii) If the grantee publishes the results, the grantee gives the Government a royalty-free, nonexclusive, irrevocable license to reproduce, translate, publish, and use the published results. The grantee also must dispose of all material for which a copyright could be obtained that the grantee produced or composed under the grant.

(c) Journal Articles If the grantee prepares an article to be published in a journal under the grant, the grantee follows the procedures in MD 3.9, NRC Staff and Contractor Speeches, Papers, and Journal Articles on Regulatory and Technical Subjects.

4. International Agreement Publication Manuscripts The NRC has cooperative nuclear safety research programs governed by agreements with foreign governments and organizations. These agreements include monetary contributions, exchange of information, and comments on program plans and results. The agreements allow for transmitting technical information that is not classified or controlled unclassified from foreign participants to the NRC for publication in the NUREG series. The interests of all international program participants are best served by formal dissemination of information acquired or developed in these programs as publications. Any international agreement publication manuscript intended for publication as a NUREG should be prepared consistently with the general procedures for other manuscripts indicated in Sections II, III, and IV of this handbook.

I.

Discontinuing a NUREG Publication

1. An office may choose to discontinue a NUREG publication when it is no longer in use or has been superseded. The office is responsible for notifying DRMA, ADM of the intent to discontinue a NUREG. The NUREG publication shall remain in ADAMS as a historical record.

2. The NRC Form 427, Authorization to Discontinue a Manuscript in the NUREG-Series (available in the NRC Forms Library on SharePoint), is used for this purpose.

The responsible office ensures that the NRC Form 427 is complete and bears the signatures of the following:

(a) OGC for concurrence, if applicable (Block 3.1);

(b) The project manager (Block 3.3);

(c) A contractor, a grantee, or other nonprofit organization, if applicable (Block 3.4);

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18 (d) The author (Block 3.6); and (e) The appropriate deputy division director or above (Block 3.7).

IV. GUIDELINES FOR MANUSCRIPTS PREPARED BY NRC STAFF This section details instructions for preparing all NUREGs except conference proceedings.

(See Section VI of this handbook for instructions on publishing conference proceedings.)

A. Organization and Components The organization and components of NRC publications will vary, depending on their purpose and scope. The author needs to answer the following questions, many of them before the writing process begins (see also NUREG-0650 Section 3, Planning Your Document, and Section 4, General Format and Content, and Section III of this handbook).

B. Determining Criteria for Organization and Components

1. Who is the primary audience? What is the purpose of the manuscript? What is its scope?

Consider whether the publication will have to be understood by a technical expert, a technician, a nontechnical audience, or a combination of these. The way in which the document presents the topic depends on whether the intention is to present analyses and results of research, general information, instructions, and so forth. Decide what measure of available information should be included (the scope of the manuscript).

One good way to accomplish this goal is to begin with an outline of all possible ideas pertinent to the topic and then refine the outline. If the documents audience will consist substantially of non-English reading individuals, consider the U.S. Nuclear Regulatory Commission Limited English Proficiency Plan Implementing Executive Order 13166 (ML15195A233) to address the publication of documents in languages other than English.

2. Will it become a draft publication issued for public comment?

The NRC frequently issues draft publications for comment. Types of draft publications include licensing documents, such as standard review plans; environmental impact statements; safety evaluation reports; technical evaluation reports; and standard technical specifications. After the staff considers the comments received, they usually revise the draft, as deemed appropriate, and publish a final version. See Public Meetings & Involvement, Documents for Comment, web page on the NRCs external web site (www.nrc.gov/public-involve/doc-comment.html).

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3. Will the references be available to the public?

The public must be able to access all references listed in a publication. Do not discuss in the text or include in the list of references an Institute of Nuclear Power Operations (INPO) document without prior approval from INPO. (See memorandum of agreement between INPO and the NRC, dated December 1, 2022.) Attach any such INPO approval to NRC Form 426, the authorization to publish a manuscript.

Authors may create a separate list of references for proprietary versions of a document if the public can obtain a non-proprietary version (see Section 4.2.4 of NUREG-0650). Proprietary versions may contain trade secrets, confidential research, or development, commercial, or financial information.

4. Will it include information that is copyrighted or patented?

The manuscript author or authors determine whether the manuscript contains information that may be copyrighted or patented. See U.S.C. 17, Copyrights.

Contact OGC, Division of Legislation, Ethics and Administrative Law, if the document presents a potential copyright or patent question. Obtain permission from the copyright holder before using copyrighted material in a manuscript and attach such permission to NRC Form 426 (see also Section 3.8 of NUREG-0650).

5. Has it been reviewed to ensure that it contains no classified or controlled unclassified information?

The author or authors determine that the manuscript contains no classified or controlled unclassified information. The author will certify this by signing NRC Form 426 authorizing publication. If uncertain about the sensitivity of any content, the staff contacts the Office of Nuclear Security and Incident Response (NSIR). The staff also ensures by its signature on this form that the manuscript is consistent with COMSECY-02-0015 Withholding Sensitive Homeland Security Information from the Public, April 4, 2002 (ML050620101).

6. Will it contain a glossary?

Glossary terms in a publication must be consistent with those in the glossary on the NRCs external Web site. If the manuscript includes a glossary, use the definitions in the NRCs external Web site Glossary, available at http://www.nrc.gov/reading-rm/basic-ref/glossary.html, unless the definition is not suitable for the context of the document. Send any conflicting definition for a term to the Enterprise Applications Platforms and Services Branch (EAPSB), OCIO staff contact. The EAPSB staff will include the NUREG authors perspective in the resolution process. In addition, send any terms in the glossary not found in the Web Glossary to the EAPSB staff contact staff editor for addition to the Web Glossary

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7. Does the manuscript comply with the NRCs Plain Language and Editorial Guidelines specified in Section III.G of this handbook?

Review the manuscript to ensure that it is consistent with the editorial guidelines in Section III of this handbook. See also Section II of this handbook to ensure that the publication manuscripts listed receive technical editing as specified.

8. Will it contain measurement and weight values?

If the answer is yes, according to the NRCs Policy Statement Conversion to the Metric System (Federal Register, Vol. 57, No. 46202, October 7, 1992), ensure that measurement and weight values are converted to the International System of Units, followed by the English units in brackets except that documents specific to a licenseewill be in the system of units employed by the licensee.

9. Will it require the additional ADM services beyond those specified elsewhere in this handbook, such as editing or graphics support?

Contact the Director, DRMA, ADM for complete information about publishing services and service levels (i.e., what support the staff can offer in a given amount of time).

See the discussion of service levels and scheduling issues available at https://nuclepedia.usalearning.gov/index.php/Manuscript_Development,_Graphics,_a nd_Printing. After preliminary reviews within the authors office are complete, the author initiates an intake interview with an editor if the manuscript type appears on the list under Office Directors and Regional Administrators of Section II of this handbook. Work with the editor to decide on the figures the document will be using and to request graphics support. Sometimes the graphics staff can produce figures while the document is being edited. If the graphics staff will be laying out the entire manuscript, be sure any editing is complete before the graphics staff begins, to expedite overall publication production. See also Section II of this handbook and the response to Is the schedule for producing and publishing this manuscript realistic?

in this section

10. Will it require, or be enhanced by, the use of color photographs or figures? (copyright material requires a copyright form)? Note: just because it came from the internet doesnt mean its OK to use. Will it require a specially designed cover rather than the standard NRC cover?

Printing in color is sometimes necessary (e.g., to show rust or degradation of a reactor component) or desirable (e.g., to promote the agency goal of ensuring openness in our regulatory mission); however, printing in color is considerably more expensive than printing in black and white. Printing in color is often appropriate for public outreach publications. In the planning stage, request permission to use color from the Chief, Program Management and Design Services Branch (PMDSB), ADM, to determine if funds are available or if another option could serve the same purpose.

(See MD 3.13 for more information.) Electronic distribution is encouraged and cost-effective for the agency.

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11. Does the document include information collections and require additional review and a burden/Paperwork Reduction Act Statement?

The Paperwork Reduction Act (PRA) requires that a burden statement be included on all information gathering devices (e.g., surveys) that are approved by OMB as specified in MD 3.54. In addition, it is the NRCs policy as stated in MD 3.54 that all documents containing information collections must have a PRA Statement. These documents include, but are not limited to, NUREG Series, Rules, Policy Statements, Generic Communications, Regulatory Guides, Surveys, Questionnaires, and Orders.

Documents that require a PRA Statement require additional review as specified on NRC Form 426, which is completed by the author before the document is submitted for printing. If the document does not contain an information collection, no statement or additional review is required except for Rules and Generic Communications, which require a negative declaration in Block 5.3 on the completed NRC Form 426.

12. Will this publication be one in a series?

If the document is one in a series of ongoing publications, prepare a list of all previous publications in the series, including each publications designator and issuance date. The list can span more than a single page and would be placed after the title page. An example of such a series is the NUREG-1556 series, concerning materials licensees (see NRC Library, Document Collections, and then select NUREG-Series Pubs (http://www.nrc.gov/reading-rm/doc-collections/#nuregs), on the NRC external Web site).

13. In what media will the publication be distributed? Electronic? Paper? Media Storage Devices? eBook? Internet?

Discuss printing and distribution of this publication with the Chief, PMDSB, ADM, before beginning. After a manuscript is printed in paper, to a digital storage device, or in a combination of these media, the NRC enters each NUREG-series publication into ADAMS and declares it an official agency record. All publications are made publicly available in ADAMS, except those intended only for staff use. However, all NUREG-series publications are posted to either the internal or the external Web sites. All NUREG-series publications are available to the public upon request.

NUREG/KM-series publications may include multimedia components, and so may be available in a wide variety of formats, including audio or video recording, media storage devices, eBook files, or others. Some NUREG publications, including NUREGs published through international agreements or as newsletters, may only be published electronically. Consult with the PMDSB, ADM, for details.

14. How long will printing and distribution take?

After a manuscript has undergone a quality assurance review by DRMA, ADM staff, the printing and distribution of an average size (i.e., 150 to 200 pages), black-and-white or two-color (e.g., blue and white), softcover manuscript typically takes 10 to 12 workdays. The time required to print color manuscripts varies. Hardbound printing

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22 requires considerably more time. Contact ADM, PMDSB as soon as possible for an estimated timeline.

15. Does publication of the manuscript require completed forms?

The NRC requires two completed forms to publish a manuscript: NRC Form 426, Authorization to Publish a Manuscript in the NUREG Series, and NRC Form 335, Bibliographic Data Sheet. NRC Form 426 is required for all NUREGs, and NRC Form 335 is required for all NUREGs except NUREG/BRs. One form is needed to sunset a NUREG: NRC Form 427, Authorization to Discontinue a Manuscript in the NUREG-Series. All forms are available on the NRCs internal (https://usnrc.sharepoint.com/teams/NRC-Forms-Library/SitePages/Home.aspx) and external (http://www.nrc.gov/reading-rm/doc-collections/forms/) web sites and should be completed before presenting the manuscript to DRMA, ADM, for prepublication review or sunsetting.

(a) NRC Form 426 - Answer the questions and obtain the signatures required to authorize publication of the manuscript. Instructions for completing the form are on page 2 of the form.

(b) NRC Form 335 - Place an abstract of 200 or fewer words in Block 11 of the form and complete all other blocks except 13 through 16 (see NUREG-0650).

Concisely summarize the contents of the publication in the abstract so that a reader can determine whether to read the entire document. Omit details in the abstract to the extent possible.

(c) NRC Form 427 - Answer the questions and obtain the signatures required to authorize the discontinuation of the manuscript. Instructions for completing the form are on page 2 of the form.

16. Is the schedule for producing and publishing the manuscript realistic?

(a) The author should factor into the schedule for publishing a document the time needed to complete the following tasks:

(i) Write and revise; (ii) Resolve and incorporate comments from reviewers; (iii) Obtain any OGC, OCIO, or ADM services; (iv) Complete forms; and (v) Obtain necessary reviews and signatures authorizing publication.

(b) ADM offers the following services to help in preparing a manuscript:

(i) Professional technical editing; (ii) Graphics services;

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

23 (iii) Quality assurance review of manuscripts; (iv) Reproduction and distribution; (v) Publishing, printing, and posting on the intranet or internet; and (vi) Declaring the publication an official agency record in ADAMS.

(c) For each service offered, ADM has service levels to help the author plan the production and publication of the manuscript. Allow sufficient time for these tasks, which can be labor intensive. Information on editing levels and the time required for their completion is available in Nuclepedia on the internal Web site at https://nuclepedia.usalearning.gov/index.php/QTE. Consult with ADM staff for a realistic estimate of the time required for editing and other ADM services.

17. Can NUREGs be used to disseminate controlled unclassified information?

Graphics can design or reproduce for the staff suitable first pages for appropriately marked, controlled unclassified information for dissemination to those with a need to know but ADM does not publish such information in the NUREG series. Contact the Chief, PMDSB, DFS, ADM, to obtain one or more of these services. Before disseminating such material to those with a need to know, consult MD 12.2, NRC Classified Information Security Program; MD 12.6, NRC Controlled Unclassified Information (CUI) Program; and MD 12.7, NRC Safeguards Information Security Program.

18. What are the criteria for posting a publication to the internal or external Web site?

All publications in the NUREG series must go through the NUREG review process.

After ADM enters each publication into ADAMS, OCIO posts it to either the internal or the external Web site. Generally, a publication is posted to the internal Web site if it serves a staff need. All others are posted to the external web site (see also MD 3.14, U.S. Nuclear Regulatory Commission Public Web Site). However, all NUREG-series publications are available to the public upon request (see MD 3.4, Release of Information to the Public).

19. Does the document require peer review?

(a) The NRC requires peer-review of all books published by the agency or by a nonprofit associate (See Section III.H.2 of this handbook for additional information). See MD 3.17, "NRC Information Quality Program," for additional details.

(b) Additionally, OMB has issued policies on peer-reviewing information products that qualify as influential scientific information and highly influential scientific assessments. This policy applies to scientific information products disseminated to the public on or after June 16, 2005. Should the NUREG include influential scientific information, or a highly influential scientific assessment as defined by

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24 OMB, the NUREG may require peer review. See Applying OMB Peer Review Guidelines (ML051600303).

V. PROCEDURE

S FOR MANUSCRIPTS PREPARED BY A CONTRACTOR, A GRANTEE, OR OTHER HOLDER OF AN NRC CONTRACT, GRANT, OR MEMORANDUM OF UNDERSTANDING A contractor, a grantee, or other holder of a memorandum of understanding requiring, as a deliverable, a manuscript for publication in the NUREG series must meet the conditions and terms of the legal instrument and work with the NRC project manager to deliver the manuscript in accordance with the policy and procedures outlined in this MD.

A. Responsibilities of the Project Manager The NRC project manager overseeing a publication manuscript prepared by a contractor, a grantee, or other holder of an NRC contract, grant, or memorandum of understanding performs the following tasks:

1. Works with the Contracting Officer of AMD, ADM to specify applicable publication requirements in the proposed statement of work for the governing legal instrument.

2. Acts as liaison between the contractor, grantee, or other holder of an NRC contract, grant, or memorandum of understanding and the staff of DRMA, ADM.

3. Submits manuscript to the SDOD, OCIO for review to ensure either that the NRC has obtained an OMB control number authorizing the NRC to request information from a stakeholder outside the NRC or that the manuscript contains no such request, and requests that the Information Collections Team reviewer sign Block 5.3 on NRC Form 426.

4. Responds to any questions from the organization preparing the publication, consulting with DRMA, ADM, as necessary.

5. Assists the preparing organization in identifying who should receive copies of the publication.

6. Ensures that the contractor, grantee, or nonprofit organization receives 50 free copies of each publication produced in accordance with the Joint Committee on Printings regulations, unless the preparer requests fewer copies or none.

7. Approves the final manuscript before instructing the contractor, grantee, or other holder of an NRC contract, grant, or memorandum of understanding to send the final manuscript to the DRMA, ADM staff for review and publication.

8. Works with DRMA, ADM staff to have the manuscript published (i.e., reviewed, revised as necessary, printed as necessary, and distributed).

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25 B. Responsibilities of Contractor, Grantee, or Other Holder of an NRC Contract, Grant, or Memorandum of Understanding

1. General Responsibilities When the procurement requires that a deliverable be developed as a manuscript for publication in the NUREG series, the contractor, grantee, or holder of a memorandum of understanding performs the following tasks:

(a) Prepares by the due date, as specified in the governing legal instrument, the number of draft and final manuscripts required as deliverables until the NRC deems a manuscript publishable.

(b) Revises each manuscript, as necessary, until the NRC deems it publishable by the due date.

(c) Ensures that the final manuscript receives technical editing as specified in the statement of work in the governing legal instrument.

(d) Prepares manuscripts in accordance with the policy and guidance in this MD.

(e) Sends only a manuscript approved by the project manager to DRMA, ADM, staff for review and publishing.

(f) Refers all questions to the project manager, who may, in turn, contact DRMA, ADM staff for information.

(g) Prepares stick-on address labels for any individual designated to receive a copy of a publication who is outside of the NRC.

2. Preparing the Manuscript The organization and components of NRC publications vary, depending on their purpose and scope. The author should answer the questions below, many of them before the writing process even begins (see also Section 3, Planning Your Document, and Section 4, General Format and Content, of NUREG-0650).

(a) Who is the primary audience?

(b) What is the purpose of the manuscript?

(c) What is its scope?

(d) Will it become a draft publication issued for public comment?

The NRC frequently issues draft publications for comment. Types of draft publications include licensing documents, such as environmental impact statements, or technical evaluation reports. After the preparer considers the comments received and revises the draft, as deemed appropriate, the NRC

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

26 publishes a final version. See the Public Meetings & Involvement, Documents for Comment page, on the NRCs external Web site.

(e) Will the references be available to the public?

The public must be able to access all references listed in a publication. Do not discuss in the text or include in the list of references an Institute of Nuclear Power Operations (INPO) document without prior approval from INPO. (See INPO memoranda of agreement.) Attach any such INPO approval to NRC Form 426. Authors may create a separate list of references for proprietary versions of a document if the public can obtain a non-proprietary version (see Section 4.2.4 of NUREG-0650). Proprietary versions may contain trade secrets, confidential research, or development, commercial, or financial information (f) Will it include information that is copyrighted or patented?

If the preparer is uncertain whether the manuscript contains information that may be copyrighted or patented, consult the NRC project manager who may, in turn, contact the NRCs OGC about copyright or patent questions. Obtain permission from the copyright holder before using copyrighted material in a manuscript and attach such permission to NRC Form 426 (see also Section 3.8 of NUREG-0650 and 17 U.S.C.). Should the preparer use images or photographs for which OPA has previously received permission, staff will not have to resubmit permission.

These images are in the NRC photo gallery web site found at https://www.nrc.gov/reading-rm/photo-gallery/index.html and are used in OPA publications.

(g) Has it been reviewed to ensure that it contains no classified or controlled unclassified information?

By signing NRC Form 426, the NRC project manager attests that the manuscript contains no classified or controlled unclassified information; if uncertain about the sensitivity of any content, the project manager contacts NSIR. The staff also ensures by its signature on this form that the manuscript is consistent with COMSECY-02-0015.

(h) Will it contain measurement and weight values?

If the answer is yes, according to the NRCs Policy Statement Conversion to the Metric System (57 FR 46202; October 7, 1992), the author should ensure that measurement and weight values are converted to the International System of Units, followed by the English units in brackets except that documents specific to a licenseewill be in the system of units employed by the licensee.

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27 (i) Will it contain a glossary?

Glossary terms in a publication must be consistent with those in the glossary on the NRCs external Web site. If the manuscript includes a glossary, the author should use the definitions in the NRCs external Web site Glossary unless the definitions are not correct for the document. Send any conflicting definition for a term to the project manager who, in turn, will send the conflicting terms to the Web staff editor. The editor will include the project manager in the resolution process. In addition, send any terms in the documents glossary not found in the Web Glossary to the project manager, who, in turn, will send them to the Web staff editor to add to the Web Glossary.

(j) Does the manuscript comply with the NRCs Plain Language and Editorial Guidelines specified in Section III of this handbook?

Review the document to ensure that it is consistent with the guidelines in Section III of this handbook. Ensure that the manuscript receives technical editing as specified in Section II of this handbook under responsibilities of the Director of AMD, ADM.

(k) Will it require or be enhanced by using color photographs or figures (copyright material requires a copyright form)? Note: just because it came from the internet doesnt mean its OK to use.

Printing in color is sometimes necessary (e.g., to show rust or degradation of a reactor component) or desirable (e.g., to promote the agency goal of ensuring openness about our regulatory mission); however, printing in color is considerably more expensive than printing in black and white. Publishing color documents electronically is less expensive than printing paper documents in color. In the planning stage, request permission to use color through the project manager to see if funds are available or if another option could serve the same purpose (see also MD 3.13).

(l) Will it require a specially designed cover rather than the standard NRC cover?

(m) Will this publication be one in a series?

If the manuscript is one in a series of ongoing publications, prepare a list of all previous publications in the series, including each publications designator and issuance date. The list can span more than a single page and would be placed after the title page (see Table 4.1 in NUREG-0650).

(n) Is it consistent with all applicable NRC guidance furnished?

Before submitting the final manuscript to the project manager, ensure that it complies with MD 3.7 and this handbook and with NUREG-1379 and NUREG-0650.

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

28 (o) What forms are required to publish the manuscript?

The NRC requires two completed forms to publish a manuscript, both available on the NRCs internal and external Web sites: NRC Form 426, Authorization to Publish a Manuscript in the NUREG Series, and NRC Form 335, Bibliographic Data Sheet. One form is needed to sunset a NUREG: NRC Form 427, Authorization to Discontinue a Manuscript in the NUREG-Series. Consult the NRC project manager about using these forms:

(i) NRC Form 426 - Answer the questions and obtain the signatures required to authorize publication of the manuscript. Instructions for completing the form are on page 2 of the form.

(ii) NRC Form 335 - Place an abstract of 200 or fewer words in Block 11 of the form and complete all other blocks except 13 through 16 (see NUREG-0650).

Concisely summarize the contents of the publication in the abstract so that a reader can determine whether to read the entire document. Omit details in the abstract to the extent possible.

(iii) NRC Form 427 - Answer the questions and obtain the signatures required to authorize sunset of the manuscript. Instructions for completing the form are on page 2 of the form V

I. PROCEDURE

S FOR COMPILING AND PUBLISHING PROCEEDINGS OF NRC-SPONSORED OR NRC-COSPONSORED CONFERENCES A. General The prompt publication and dissemination of scientific and technical information reported at meetings, conferences, and symposia sponsored or cosponsored by the NRC are required. This section gives guidance designed to help persons responsible for compiling proceedings of these conferences. ADM staff will assist with video recording special meetings, within the constraints of staff availability, if requested by a division director or more senior manager by e-mail or memorandum. See MD 3.11.

1. PMDSB, DFS, ADM, staff is available for video recording special meetings when requested by a division director or more senior manager. See the following MDs for more information regarding multimedia and NUREGs: MD 3.15, Multimedia Services; MD 3.4, Release of Information to the Public; and MD 3.53, NRC Records and Document Management Program.

2. Recording a meeting session and preparing a transcript of this recording is an expensive service that can be justified only in special cases. If a division director or a more senior manager approves the need for a written transcript, such as for a question-and-answer session, the NUREG author should request this service from the Atomic Safety and Licensing Board Panel (ASLBP), which manages a blanket NRC contract to provide transcription services. The requestor must complete NRC

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

29 Form 587, Request for Court Reporting Services, which can be found in the NRC Forms Library. The NUREG author should submit the completed form electronically to Courtreporter@nrc.gov. The ASLBP will review the request, issue a work order number, and then submit it to the contractor for services. The ASLBP does not approve requests but manages them to ensure they are fulfilled. Approval must come from the NUREG author's division director or higher authority. The ASLBP will process the transcript work order request for transcription services automatically, pending availability of funding.

B. Assigning a Conference Compiler For planning and organizing a conference, designate a compiler. The compiler is responsible for requesting that the speaker or the author prepare each paper according to the instructions in this handbook. These instructions are designed to ensure uniformity among the papers so that the compilation can be printed directly from papers submitted.

C. Instructions for the Compiler

1. For NRC-sponsored conferences, obtain written papers in advance of the conference to ensure the availability of the written papers needed to prepare the proceedings.

Supply instructions to each participant on the requirements for submittal of a camera-ready copy of each presentation paper (see Instructions for Authors of Conference Papers, from this handbook).

2. For NRC-cosponsored conferences, the NRC and the cosponsor should determine the requirements for compiling and publishing proceedings. The following guidance may be useful in the discussions to develop the requirements, but the mutually agreed-upon requirements should be given to each NRC participant.

3. Using the following instructions and prepare a publication schedule for the conference proceeding:

(a) At the earliest practical date, give each speaker a copy of Instructions for Authors of Conference Papers, from this handbook.

(b) Advise each speaker where, when, and to whom to send a completed paper and a completed copy of NRC Form 390, Release to Publish Unclassified NRC Staff Speeches, Presentations, Papers, and Journal Articles (available in the NRC Forms Library on SharePoint), if an NRC staff member, or NRC Form 390A, Release to Publish Unclassified NRC Contractor Speeches, Presentations, Papers, and Journal Articles (available in the NRC Forms Library on SharePoint), if an NRC contractor, or a signed letter release (Exhibit 1), if a non-NRC staff member or contractor. This form or letter authorizes publication of the paper in a Government publication, which is in the public domain. Each speaker should submit the appropriate form or a letter with the conference paper to the compiler.

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30 (c) The compiler retains all forms submitted by the speakers and prepares and submits one NRC Form 426 to DRMA, ADM, which covers the entire compilation, with the manuscript of the compilation for publishing. Entries on the form indicate essential clearances and other information and instructions.

(d) Prepare a cover sheet for the compilation that provides the following information and submit it with the compilation of papers to DRMA, ADM:

(i) Report number (obtained from DRMA, ADM),

(ii) Title of meeting, (iii) Place of meeting, (iv) Inclusive dates of meeting, (v) Sponsor or cosponsors, (vi) Compilers name and other credits (such as the conference proceedings editor), and (vii) Any special requests relating to cover design, contact PMDSB, DFS, ADM, to prepare the cover and title page. Submit the request through the Graphic Request SharePoint site, https://usnrc.sharepoint.com/teams/ADM-Graphics-Service-Request/SitePages/Home.aspx.

(e) Prepare a table of contents listing the title and author of each paper in order. The agenda often suggests a logical sequence (that is, the order in which each paper is presented) by session.

(f) As a final check, review all material to ensure that each paper includes the following:

(i) An accurate title that is short and descriptive; (ii) Each authors name, affiliation, and if pertinent, the contract under which the work reported was performed; (iii) An abstract of 200 or fewer words to appear between the title and the body of the text; (iv) A title for each table and a caption for each figure, with tables and figures properly referred to by number in the text; and (v) Reproducible art for each figure, photograph, and table that is referenced in the text. Supply the best available original line drawings, or clear copies of them, and black-and-white glossy prints of photographs because the publication will be printed by the offset printing process.

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31 (g) To identify and protect classified and controlled unclassified information, such as Safeguards Information, ensure that papers or materials presented by NRC staff members or representatives working under contract to the NRC are reviewed, as required, by an authorized classifier or by NSIR, for classified information and by a manager or designee for controlled unclassified information.

(h) When a representative of another government or a company operating in another country is presenting a paper, the compiler may have to obtain not only a personal release from the author but also a release from the foreign company or organization before the paper can be published in a U.S. Government publication. Releases from foreign governments will be coordinated through the Office of International Programs (OIP) and NSIR.

(i) Reference to INPO documents may not be made without prior approval from INPO. A copy of INPOs approval to reference INPO documents must be submitted with an NRC Form 426, along with any other permission to use copyrighted material. (See Memorandum of Agreement Between the Institute of Nuclear Power Operations and the U.S. Nuclear Regulatory Commission, December 1, 2022.)

(j) When speakers do not represent a company working under contract to the NRC, merely obtain a signed letter release from the author as indicated in Section VI.C.3b.

(k) If the papers include any copyrighted material, obtain a signed copyright release from the copyright holder before publishing the compilation.

(l) Transmit the complete compilation of papers and filled-out NRC Form 426 and Form 335 (available in the NRC Forms Library on SharePoint) for the compilation to the following address, unless other arrangements have been made:

U.S. Nuclear Regulatory Commission Office of Administration Division of Resource Management and Administration Mail Stop T-7 A60 Washington, DC 20555-0001 (m) Label the package with the following notice: Special handlingcontains camera-ready material.

(n) The compiler is responsible for maintaining the file of NRC Forms 390 or 390A or letter releases, including any copyright permission, ensuring that each paper may be published in a government publication, which is in the public domain.

(o) Direct inquiries about how to obtain publishing services and assistance to the preceding address. Contact DRMA, ADM with any questions about compiling proceedings.

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

32 (p) Coordinate with OGC, in accordance with MD 3.11, and on other matters for which OGC guidance is desired.

D. Instructions for Authors of Conference Papers

1. Preparing a Paper for Publication Most often, the NRC publishes or assists in the publication of compilations of papers presented at meetings, conferences, and symposia in which the NRC participates as a sponsor or cosponsor. If this is the case, the author should prepare the paper for publication according to the following instructions. These instructions will ensure uniformity among the papers so that the compilation can be printed directly from the papers submitted.

2. Content of a Paper (a) The paper must include the following:

(i) A meaningful title that is short and descriptive; (ii) Each authors name, affiliation, and, if pertinent, the contract under which the work reported was performed; (iii) An abstract of 200 or fewer words to appear between the title and the body of text; (iv) A title for each table and a caption for each figure, with tables and figures properly referred to in the text; and (v) Reproducible art for each figure, photograph, and table that is referenced in the text. Supply the best available original line drawings, or clear copies of them, and black-and-white glossy prints of photographs because the publication will be printed by the offset printing process.

(b) A conference paper may not include any reference to INPO documents without prior approval from INPO. (See INPO memoranda of agreement.) A copy of INPOs approval to reference INPO documents must be submitted with NRC Form 390 or 390A (both forms are available in the NRC Forms Library on SharePoint) or a signed letter release (see Exhibit 1).

(c) A proprietary report can be referred to in a footnote but may not be included in a list of references.

3. Format of a Paper The NRC publishes papers presented at a technical meeting as soon as possible after the meeting has been held. Early printing is possible if each paper is prepared as follows:

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

33 (a) With a 1-inch margin on all sides of each page for printing and binding purposes.

(b) Begin the first page with the title below the 1-inch margin; place the author names and their affiliations two lines below the title; place the 200-word abstract two lines below the author names; begin the paper two lines below the abstract.

(c) Begin typing all subsequent pages 1 inch from the top of the page. Single-space all text and leave several lines of space above and below equations, tables, and figures.

(d) The NRC prefers the following fonts: Arial 11 for text in the body of the report, Arial 14 for headings, and Arial 9 for footnotes.

4. Submitting a Paper for Publication (a) An NRC employee submits a completed publication release (NRC Form 390) and any copyright permission or signed letter releases with each paper presented at the conference to the compiler (see Exhibit 1).

(b) An NRC contractor employee submits a completed publication release (NRC Form 390A) and any copyright permission or signed letter releases with each paper presented at the conference to the compiler (see Exhibit 1).

(c) A non-NRC employee or contractor submits a signed letter release and any copyright permission with each paper presented at the conference to the compiler (see Exhibit 1).

(d) Information essential to proper handling of the paper appears on NRC Forms 390 and 390A and the sample letter release.

(e) In addition to completing, if applicable, the patent clearance provision on NRC Form 426, if restrictions other than patent restrictions apply, an author briefly describes these restrictions on the bottom of the form. The author is also responsible for ensuring that the paper contains no classified or controlled unclassified information (e.g., proprietary information, unclassified Safeguards Information). Refer any questions about whether the paper contains information in these categories to an appropriate authorized classifier or NSIR.

(f) Refer to Section VI.D.3 of this handbook for instructions about formatting the paper for the compilation so that it can be printed directly from the paper submitted.

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

34 VII. GUIDANCE FOR DEVELOPING KNOWLEDGE MANAGEMENT (NUREG/KM SERIES) NUREGS A. Knowledge management (KM) is the practice of capturing critical historical and procedural information to provide the regulatory community with background, history, and context for the existing regulatory and procedural environment. Material suitable for inclusion and discussion in NUREG/KM series publications includes, but is not limited to, databases, electronic reading rooms, formal and informal training, interviews, procedures, desk references, communities of practice, Web sites, and portals. KM is part of the strategic management of human capital along with strategic workforce planning, recruitment, and training and development.

B. The NRC has established the NUREG/KM category of NUREGS (KM is defined as a series of publications established to preserve knowledge of documents and events that shaped the regulatory process or a technical topic that benefit future generations of NRC professionals and the public) to collect, compile, and interpret historical information and references on technical topics to assist future, current, and former staff in understanding how the agencys regulatory system and technical knowledge have evolved. NUREG/KM documents should provide an understanding of the general bases for significant regulatory decisions. NUREG/KM publications should complement other agency KM tools, including multimedia resources. NUREG/KM documents are generally subject to the rules and standards described in this MD. However, because NUREG/KM publications may include components as varied and non-traditional as multimedia components, this discussion is limited to general definitions only. Details of NUREG/KM development are not within the scope of this handbook, but the author of a NUREG/KM should discuss the production of the NUREG/KM with NRCs KM Program Manager (in OCHCO) and ADM staff well in advance of completing the project to ensure there are no difficulties with the printing and distribution of NUREG/KM materials. NUREG/KM publications are intended to be available in various multimedia formats (e.g., eBooks, media storage devices).

1. Information Published in the NUREG/KM Series The NUREG/KM series follows the same guidelines for appropriate content for a publication in a NUREG-series publication as outlined in this MD for other NUREG categories. This includes all sections detailing policy, objectives, organizational responsibilities and delegations of authority, and applicability. Examples of appropriate content for a NUREG/KM series publication include the following:

(a) Documentation of a significant historical event and/or process, (b) Transcripts of speeches and interviews, and (c) Historical documents meriting preservation.

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35

2. Existing Examples of NUREG/KMs The following documents were originally published as NUREG/BRs, because the NUREG/KM series did not exist at the time of their publication.

(a) Fire Protection and Research Knowledge Management Digest -

NUREG/BR-0465, Rev. 1; (b) A Short History of Nuclear Regulation, 1946-1990 - NUREG/BR-0175; (c) A Short History of Fire Safety Research Sponsored by the U.S. NRC, 1975-2008

- NUREG/BR-0364; (d) The Browns Ferry Nuclear Plant Fire of 1975 and the History of NRC Fire Regulations - NUREG/BR-0361; (e) Norm Laubens Summary of the ECCS Rulemaking Hearings of 1973; and (f) Equipment Qualification Manual based on Paul Shemanskis paper.

VIII. GLOSSARY Book A publication intended as a permanent reference (a textbook) or as a major critical review of a technical or regulatory topic. Its content should be applicable for at least 5 years after publication and meet an industrywide need.

Classified information At the U.S. Nuclear Regulatory Commission, material that meets the requirements for designation as Confidential, Secret, or Top Secret in accordance with an Executive Order (currently Executive Order 13526, Classified National Security Information,) or the Atomic Energy Act of 1954, as amended. See MD 12.2 for more information.

Controlled unclassified information This information includes unclassified Safeguards Information, Official Use Only information, and Proprietary information. It also includes unclassified information from other Government agencies and sources outside of the NRC and its contractors and licensees that requires special protective measures. Markings used by these agencies and sources include, for example, For Official Use Only, Company Confidential, and Private. (See MD 12.4, NRC Communications Security Program, and the Glossary in MD Volume 12, Security, for a complete definition of controlled unclassified information.)

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

36 Manuscripts directed toward public outreach Manuscripts that contain general regulatory information about the NRC or general technical information about a specific topic, which are often prepared by the Office of Public Affairs (e.g., NRC: Regulator of Nuclear Safety (NUREG/BR-0164), the Public Petition Process (NUREG/BR-0200), the Citizens Guide to U.S. Nuclear Regulatory Commission Information (NUREG/BR-0010), and Regulating Nuclear Fuel (NUREG/BR-0280)).

NUREG-series publication Nonsensitive information related to the NRCs mission that does not contain regulatory requirements and is published in a formal agency series to ensure the dissemination to the public of scientific and technical information relating to atomic energy as mandated by the Atomic Energy Act of 1954, as amended. Each publication bears an agency designator (NUREG number and sometimes a revision number).

Peer review Critical evaluation of the technical content of a book manuscript by independent experts to judge whether the author successfully accomplished the intended purpose. The independent experts must not be able to profit financially by influencing whether the information is published and can have no appearance of conflict of interest, such as, in the case of the NRC, a licensee.

Project manager The member of the NRC staff responsible for overseeing the legal instrument that requires as a deliverable a manuscript to be published in the NUREG series.

Technical editing Collaboration between a technical editor and an author to improve the quality, clarity, and consistency of a manuscript.

DH 3.7 NUREG-SERIES PUBLICATIONS Date Approved: 9/24/2024 For the latest version of any NRC directive or handbook, see the online MD Catalog.

37 EXHIBIT 1 Sample Signed Letter Release

ML24254A242

Contents

Text

SUMMARY

SUMMARY

V. PROCEDURE

I. PROCEDURE

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ML24254A242

Text

SUMMARY

SUMMARY

V. PROCEDURE

I. PROCEDURE

Navigation menu

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