ML18053A055
| ML18053A055 | |
| Person / Time | |
|---|---|
| Issue date: | 02/27/2018 |
| From: | NRC/Licensing Support Network Advisory Review Panel (LSNARP) |
| To: | |
| SECY/ | |
| References | |
| Download: ML18053A055 (114) | |
Text
LicensingSupportNetwork AdvisoryReviewPanelMeeting February27 28,2018 Page 1 of 114
StatusofYuccaMountain AdjudicatoryProcess PaulBollwerk,AdministrativeJudge AtomicSafetyandLicensingBoardPanel Page 2 of 114
Timeline Jan. 2011 Dec. 2017 Page 3 of 114
Questions?
Page 4 of 114
HistoryoftheLSN andtheADAMSLSNLibrary MargieJanney ActingLSNAdministrator Page 5 of 114
PurposeoftheLSN
- NWPArequiresNRCtoevaluateDOEs applicationforageologicrepository
- NRCslicensingprocess
- Technicalreview
- Licensingadjudication
- LSNtomakediscoverymaterialelectronically availableforinitialconstructionauthorization andreceiveandpossessproceedings Page 6 of 114
LSNDevelopment
- LSNRuleissued(1998)
- 10C.F.R.Part2,SubpartJprovidesspecificrules governingaHLWdiscoverysystem
- LSNARPwascreated
- NRCsubmittedbusinesscaseanalysis(2000)
- LSNoperational(20012011)
Page 7 of 114
FunctionalityofOriginalLSN
- RequirementsdocumentedinLicensingSupport NetworkFunctionalRequirements (ML003722859)
- LSNGuidelines(ML061380788)
Page 8 of 114
LSNComprised
- 19servers
- LANenvironment
- Offsitedatacenter
- www.lsnnet.gov
- Participantoperatedwebsites
- LSNcreatedindexandpointedtothe documents Page 9 of 114
ShuttingDowntheLSN
- HLWproceedingsuspendedSept2011
- CAB04issuedApril2011order
- ParticipantstosubmitdocumentcollectionstoSECY
- SECYtomakedocumentspubliclyavailablein ADAMS
- NRCrequiredtobecompliantwithNARA recordsrequirements.
Page 10 of 114
HistoryofPublicADAMSLSNLibrary
- TohelptheNRCstaffcompleteitsHLWSafetyEvaluation Report,theCommissiondirectedentryofLSNdocuments intononpublicADAMS(11/2013,ML13322A744)
- CommissiondirectedLSNdocumentcollectionsbemade publiclyavailableinADAMS(01/2014.ML14024A429)
- CommissionplacedresponsibilityforLSNdocumentactivities withSECYandASLBP(02/2015,ML15034A088)
- TheprojecttomakeLSNdocumentcollectionspublicly availableinADAMSbeganinDecember2015(ML15335A395)
- InAugust2016,theLSNLibrarybecamepubliclyavailable (ML16210A436)
Page 11 of 114
AnomalieswithADAMSLSNLibrary
- LSNLibrarywasverifiedusingLSNAdministrators finallistofLSNAccessionNumbersand correspondingParticipantAccessionNumbersas providedtoSECY(ML11209C291).
- Issueswerefoundwith130ofthe3,692,306LSN Librarydocuments.
- ResolutionofanomaliesdocumentedintheLSN LibraryAnomalyResolutiondocument (ML17087A500).
Page 12 of 114
FromLSNtoLSNLibrary
- Since2011,theNRChasactedto:
- PreserveLSNdocumentsfromallparties.
- Resolveanomaliesindocumentsandindexes submittedbytheparties.
- MakeLSNrecordsavailableandsearchableforthe NRCstaffandpublicinanewLSNLibrary database.
Page 13 of 114
Questions?
Page 14 of 114
Introductionof LSNReconstitution/Replacement OptionsPaper MargieJanney ActingLSNAdministrator Page 15 of 114
UnderlyingAssumptions Optionswillrequiremodificationstoorexemptionsfrompartsof10C.F.R.
Part2,SubpartJ ASLBPLSNAappointedtooverseedesign,implementation,andoperation HardwareandsoftwarecomponentsthatconstitutedtheNRCportionof originalLSNnolongeravailableorsupported OriginalLSNGuidelinestobeupdatedbytheLSNA,withtheLSNARP,to providetechnicalguidanceontheoperation ReconstitutedorreplacementLSNneedstoremaininoperationthrough anyjudicialappellateproceedingsfollowingthereceiveandpossess licensingproceeding Participants2011bibliographicinformationstillassociatedwitheach headeranddocument OriginalLSNaccessionnumbercanbeusedtofindheadersand documentsinthepublicADAMSLSNLibrary Page 16 of 114
DocumentSizingResponses
- InyoCounty=~50documents,noheaderonlyentries
- NEI=100to500documents,noheaderonlyentries
- StateofNevada=1,000+documents
- DOE=1,000+documents,9%headeronly
- Additionallicenseapplicationworkandnewcontentionswill influencetheamountofnewmaterial
- NRC=1,000to2,000newdocuments,1%headeronly
- Significantuncertaintiesastoresumptionofadjudicationmay impactestimate
- NyeCounty=200to300documents,5%headeronlyentries Page 17 of 114
GeneralObjectiveofthePaper
- OutlinespossibleITsystemoptionsforthereplacement oftheoriginalLSN
- Eachoptiondiscussionincludes
- ITsystemimplementationcostestimate
- ITsystemimplementationtimeestimate
- ITsystemimplementationrisksandchallenges
- ITsystemimplementationpros/cons
- Costandtimeestimateswerebasedonavailable informationandintendedtoprovideacomparison betweenoptions Page 18 of 114
HighLevelOverview Option1-TraditionalDiscovery
- ExistingpublicADAMSLSNlibraryusedtoaccesspreviouslysubmitted documentarymaterial
- Newmaterialexchangedamongsttheparties Option2-UseofExistingPublicADAMSLSNLibrary
- UsesthealreadydevelopedexistingpublicADAMSLSNlibrary
- Intake/modificationprocesseswouldbedevelopedusingtheEIEora semiautomatedprocess fornewmaterial Option3-MovetotheCloud
- PreviouslysubmittedmaterialmovedfromtheexistingpublicADAMS LSNlibrarytoacloudbasedsystem
- Intake/modificationprocessmovedtoacloudbasedsystemfornew material Option4-RebuildtheOriginalLSN Page 19 of 114
HighLevelOverview,contd.
- AppendixAprovidesalistoforiginalLSNfunctional requirementsthat
- Couldntbemetbyoneormoreoftheoptions
- Wouldneedtobemodified
- AppendixAdoesnotincludeoriginalLSNfunctional requirementsthat
- ArenotITsystemrelated
- Arecurrentlyprovidedbyothersystems
- Havebeenovertakenbyevents
- AppendixBdescribestheriskfactorsthatwereconsidered foreachoption
- AppendixClistsproposednewfunctionalrequirements
- AppendixDisanoptionssummarytable Page 20 of 114
Questions?
Page 21 of 114
E-Filing and the Electronic Hearing Docket Russell Chazell Assistant for Rulemakings and Adjudications FACA Committee Management Officer Office of the Secretary Page 22 of 114
OfficeoftheSecretary(SECY)
- TheCommissionmandatedelectronicfilingin10 CFR2.1013.
- 10CFR2.1013(a)(2)mandatesthatSECYmanage theHighLevelWaste(HLW)docket.
- TofacilitateelectronicfilingofHLWdocuments,the ElectronicInformationExchange(EIE)and ElectronicHearingDocket(EHD)systemswere developedandimplemented.
- Thesesystemsarecurrentlyusedforsubmissionof adjudicatorydocuments.
Page 23 of 114
EFilingandtheElectronicHearing Docket
- DocumentsarefiledusingtheNRCsElectronic InformationExchange(EIE)at
- https://eie.nrc.gov/eie/adj/termsOfService.eie Page 24 of 114
www.nrc.gov Page 25 of 114
www.nrc.gov Page 26 of 114
EFilingandtheElectronicHearing Docket
- Adigitalcertificateisneededtoaccessthe application.
- Onecanbeobtainedat https://pki.nrc.gov/ecs/,thenclickonElectronic Submittals Adjudicatory Page 27 of 114
AdjudicatorySubmissions-ObtainaDigitalCertificate Page 28 of 114
ExternalCredentialService Page 29 of 114
ApplyNow Page 30 of 114
Level1Credentialing Page 31 of 114
DigitalCredentialRequest Page 32 of 114
AdjudicatorySubmissions Page 33 of 114
AdjudicatorySubmissions Page 34 of 114
ElectronicInformationExchange Page 35 of 114
EIEAdjudicatoryMainPage Page 36 of 114
PublicSubmission Page 37 of 114
ProceedingSelection Page 38 of 114
ProceedingSelection,contd.
Page 39 of 114
AdjudicatorySubmissionForm Page 40 of 114
AdjudicatorySubmissionForm Page 41 of 114
AdjudicatorySubmissionForm Page 42 of 114
AdjudicatorySubmissionForm Page 43 of 114
AdjudicatorySubmissionForm Page 44 of 114
AdjudicatorySubmissionForm Page 45 of 114
EFilingandtheElectronicHearing Docket
- Adjudicatorydocumentsarehousedinthe ElectronicHearingDocket(EHD)
- TheEHDcanbeaccessedathttp://adams.nrc.gov/ehd/
- TheEHDcanalsobeaccessedfromthemain www.nrc.govwebpageunderNRCLibrary,then ElectronicHearingDocket,thenabout2/3oftheway downthepage,AccesstheElectronicHearingDocket
- DocumentarymaterialsarehousedintheLicensing SupportNetwork(LSN)
Page 46 of 114
www.nrc.gov Page 47 of 114
AccesstheElectronicHearingDocket Page 48 of 114
AccesstheElectronicHearingDocket Page 49 of 114
AccesstheElectronicHearingDocket Page 50 of 114
ElectronicHearingDocket Page 51 of 114
EIE/EHDUsageGuidance
- TheAdjudicatorySubmissionsUser'sGuide describestheprocessforobtainingadigital certificateandusingEIEandEHD (seehttps://www.nrc.gov/sitehelp/e submittals/adjudicatoryeiesubmissionuserguide.pdf)
- TheoperatinghoursoftheEFilingHelpDeskare9AMto 6PM(Eastern)MondaythroughFriday(exceptfor Federalholidays).TheHelpDeskcanbereachedat866 6727640.
Page 52 of 114
Questions?
Russell Chazell Brian Newell 301-415-7469 301-415-4659 russell.chazell@nrc.gov brian.newell@nrc.gov lsnarp@nrc.gov Page 53 of 114
ExhibitSubmissionGap AndyWelkie ITSpecialist AtomicSafetyandLicensingBoardPanel Page 54 of 114
ExhibitSubmission Background Exhibitsaredocumentsorobjectsofferedasevidencetosupportwrittenor oraltestimony 10C.F.R.§ 2.1001Definitions.
- LSNis...thecombinedsystemthatmakesdocumentarymaterialavailable electronicallytoparties...
- Electronicdocketis...theNRCinformationsystemthatreceives,distributes, stores,andretrievestheCommission'sadjudicatorydocketmaterials.(i.e.EIE andEHD) 10C.F.R.§ 2.1013Useoftheelectronicdocketduringtheproceeding.
- (b)Absentgoodcause,allexhibitstenderedduringthehearingmusthavebeen madeavailabletothepartiesinelectronicformbeforethecommencementof thatportionofthehearinginwhichtheexhibitwillbeoffered.
10C.F.R.§ 2.304Prefiledwrittentestimonyandexhibits.
- (g)...thewrittentestimonyofeachindividualwitnessorwitnesspanelandeach individualexhibitshallbesubmittedasanindividualelectronicfile.
Page 55 of 114
ExhibitSubmissionGap
- Highpercentageofevidentiarymateriallikelyexistsin theLSNwithnoautomatedmechanismtosubmita documentasanexhibitdirectlyfromtheLSNtothe ElectronicHearingDocket
- Reentryofexistingbibliographicinformationwouldbe requiredresultinginhigherlaboreffortandpotential dataentryerrors
- Potentiallysignificantparticipantlaboreffortto downloaddocumentsfromtheLSNandsubmit throughtheElectronicInformationExchange Page 56 of 114
ProcesstoFileanLSNDocumentasanExhibit (IftheProceedinghadContinuedin2011) 1.
Findthedocument(s)intheLSN 2.
Downloadthedocument(s)andeither
- Usetheentiredocument
- Extractpartsofthedocument 3.
Placeanexhibitnumberoneachdocument 4.
LogintotheElectronicInformationExchange 5.
Filloutinformationregardingtheexhibit 6.
Submiteachexhibit(100MBaggregatefilesizelimitpersubmission) 7.
Receiveaconfirmationemailthatthesubmissionwassuccessful 8.
Addtheexhibit(s)toanexhibitlistandsubmittheexhibitslistper Boardinstructions Page 57 of 114
PotentialGapClosureProcesstoFileanLSNDocumentasanExhibit (IftheProceedingweretoResume) 1.
Findthedocument(s)inthereconstituted/replacementLSNsystem 2.
Addthedocument(s)toanexhibitcartbyatobedetermined selectionmethod 3.
Foreachdocumentlistedinthecart Specifyfulldocumentorspecificpages Provideanexhibitnumber 4.
Submittheexhibitcart(Eachexhibitwouldhaveasystemgeneratedcoversheet addedthatincludedpartyexhibitnumber,LSNaccessionnumber,title(fromLSNheader),etc.)
5.
Receiveaconfirmationemailthatthedocumentsinthecartwere submitted 6.
Downloadanexhibitlistbasedondocumentssubmittedfromthe exhibitcart Page 58 of 114
Limitations
- Onlyforpublicallyavailabledocuments containedinareconstituted/replacementLSN system
- Headeronlydocumentswouldbefiled separately(likelyasanonpublicexhibitor physicalexhibit)
- NonLSNdocumentswouldbefiledseparately (e.g.prefiledtestimonyorothernondiscovery material)
Page 59 of 114
OptionsApplicability Apossiblecapabilityfor
- Option2 UseofExistingPublicADAMSLSNLibrary AlternativeOne EIESystemModification AlternativeTwo SemiManualProcess
- Option3 MovetotheCloud AlternativeOne NRCMaintainedCloudBasedSystem AlternativeTwo(a) HLWParticipantMaintainedCloudBasedSystemwithNRCMaintained SearchIndex
- Option4 RebuildtheOriginalLSN Unlikelyfor
- Option1 TraditionalDiscovery(unlessdecisionmadetoenhancethepublicADAMSLSN Library)
- Option3 MovetotheCloud AlternativeTwo(b)HLWParticipantMaintainedCloudBasedSystemwithParticipant MaintainedSearchIndex Page 60 of 114
Questions?
Page 61 of 114
Option1 TraditionalDiscovery PaulBollwerk,AdministrativeJudge AtomicSafetyandLicensingBoardPanel Page 62 of 114
=
Background===
- ForRestartedAdjudication,aPrincipalConcern WillBeEnsuringSuitableParticipantAccessto BothExistingandNewDocumentaryMaterial
- ToAddressThisConcern
- IsanEntirelyNewLSNlikeElectronicSystem NecessaryforAllMaterials
- or
- WillTraditionalDiscoveryMethodsBeSufficientfor NewDocumentaryMaterial?
Page 63 of 114
TraditionalDiscoveryProcess(Background)
- 10C.F.R.§ 2.336DetailsDocumentDiscovery Procedures
- RequiresInitialandSubsequentPeriodicDocument Disclosures
- ParticipantsMustProvideaCopyorDescription,by CategoryandLocation,ofEachRelevantDocument
- GenerallyImplementedbyElectronicHearing DocketFilingofDocumentLists,withDocument DistributionGovernedbyParticipantestablished Protocols Page 64 of 114
OptionAssumptions
- HearingParticipantsWillHaveaSmallVolume ofNewDiscoveryMaterial
- NRCWillContinuetoMaintainthePublicLSN LibraryforExistingDocumentaryMaterial Page 65 of 114
GeneralDescription
- PublicLSNLibraryRemainsSourcefor DocumentaryMaterialIdentifiedPriorto AdjudicationsSuspension
- NewDocumentaryMaterialWouldBe Exchanged/MadeAvailabletoAdjudication ParticipantsViaTraditionalDiscoveryMethods Page 66 of 114
CostandTimeEstimate
- OptionDoesNotInvolveImplementationof NewInformationTechnologySystem,SoNo SignificantAdditionalImplementationTimeor CostIsRequired Page 67 of 114
ImplementationRiskFactorScore Option RiskScore Range:(6 - 54)
Option1 TraditionalDiscovery NotApplicable RiskFactors:Acquisition,TechnicalComplexity,TechnicalObsolescence,ITPolicy, TechnicalExpertise,Standardization Page 68 of 114
Pros/Cons Pros Cons Immediateimplementation Membersofthepublicmaynothaveaccessto newdocumentarymaterial No/lowimplementationcosts HLWhearingparticipantswouldberequiredto distributenewdocumentarymaterialtomultiple otherHLWhearingparticipants Anynewdocumentarymaterialwouldnotbe searchableelectronicallyusingacentralized searchsystem Newdocumentarymaterialwouldlacka consistent/uniformnumberingsystem Noabilitytomodifyordeleteexisting headers/documentscurrentlyavailable electronicallyinthePublicLSNLibrary Page 69 of 114
RankSummary Option Cost Time Risk Pros/Cons Total Option1 TraditionalDiscovery 1
1 1
7 10 Option2 UseofExistingPublicADAMSLSN Library/AlternativeOne EIESystem Modification 4
4 2
1 11 Option2 UseofExistingPublicADAMSLSN Library/AlternativeTwo SemiManualProcess 3
3 2
2 10 Option3 MovetotheCloud/AlternativeOne NRCMaintainedCloudBasedSystem 5
5 4
6 20 Option3 MovetotheCloud/AlternativeTwo(a)
HLWParticipantMaintainedCloudBasedSystem withNRCMaintainedSearchIndex 5
6 7
4 22 Option3 MovetotheCloud/AlternativeTwo(b)
HLWParticipantMaintainedCloudBasedSystem withParticipantMaintainedSearchIndex 2
2 5
4 13 Option4 RebuildtheOriginalLSN 7
7 6
3 23 Page 70 of 114
Questions?
Page 71 of 114
Option2 UseofExistingPublicADAMSLSNLibrary KGGolshan,BranchChief OfficeoftheChiefInformationOfficer BusinessApplicationDeliveryBranch Page 72 of 114
OptionAssumptions
- ForAlternativeOne EIESystemModification
- Thetotalnumberofheader/documentactionswill averagemorethan1000permonthfortheduration oftheHLWproceeding
- NRCwillbethecustodianofalldiscovery documentsintheLSNforfederalrecord keepingpurposes Page 73 of 114
GeneralDescription
- TwoAlternatives
- AlternativeOne leveragestheEIESystem
- AlternativeTwo SemiManualProcess
- BothAlternatives
- UsetheexistingPublicADAMSLSNLibrary
- NosubstantivechangesmadetothePublicADAMS LSNLibrary
- Modificationsanddeletionsarereflectedinsystem generatedlistmadeavailableonthePublicADAMS LSNLibraryhomepage.
Page 74 of 114
KeyDifferenceBetweenAlternatives
- AlternativeOne EIESystemModification
- Additions,deletionsandmodificationsareinitiated byusingtheEIEsystem
- AlternativeTwo SemiManualProcess
- Additions,deletionsandmodificationsareinitiated bythesubmissionofaCD/DVD Page 75 of 114
CostandTimeEstimate
- AlternativeOne EIESystemModification
- Costestimate
- Initialcost:
$900K $1,525K
- AnnualRecurringcost: $800K $1,500K
- Timeestimate: Between8and15months
- AlternativeTwo SemiManualProcess
- Costestimate
- Initialcost:
$600K $1,100K
- AnnualRecurringcost: $800K $1,500K
- Timeestimate: Between7and12months CostRank:4 TimeRank:4 CostRank:3 TimeRank:3 CostRank:4 TimeRank:4 Page 76 of 114
ImplementationRiskFactorScore Option RiskScore Range:(6 - 54)
AlternativeOne EIESystemModification 15 AlternativeTwo SemiManualProcess 15 RiskfactorsAcquisition,TechnicalComplexity,TechnicalObsolescence,ITPolicy, TechnicalExpertise,Standardization Page 77 of 114
CommonPros/Cons Pros Cons Relativelyquickimplementation Additionalcosts associatedwithfederalrecords responsibilityfornewheaders/documents Centralizesandasinglerepository NRCwillmaintainthecollections,butadditional stepsrequiredforparticipantstomakeadditions, deletionsand/or totheircollections LeveragesthecurrentNRCinvestments ContinuesstandardizationofLSNaccession numberingscheme RobustsearchenginebuiltonIBMWatson Automatedauditcapabilitiesavailableforthe entirecollection Page 78 of 114
UniquePros/Cons
- AlternativeOne EIESystemModification
- AlternativeTwo SemiManualProcess Pros Cons Allowsforquickprocessingoflarge volumesofdocuments Aggregatesizeofallheaders/documentsina submissioncannotexceed100megabytes Pros Cons Nosubmissionsizerestrictions Partialmanualprocesswithpotential processingdelaysforlargevolumesof headers/documents Page 79 of 114
RankSummary Option Cost Time Risk Pros/Cons Total Option1 TraditionalDiscovery 1
1 1
7 10 Option2 UseofExistingPublicADAMSLSN Library/AlternativeOne EIESystem Modification 4
4 2
1 11 Option2 UseofExistingPublicADAMSLSN Library/AlternativeTwo SemiManualProcess 3
3 2
2 10 Option3 MovetotheCloud/AlternativeOne NRCMaintainedCloudBasedSystem 5
5 4
6 20 Option3 MovetotheCloud/AlternativeTwo(a)
HLWParticipantMaintainedCloudBasedSystem withNRCMaintainedSearchIndex 5
6 7
4 22 Option3 MovetotheCloud/AlternativeTwo(b)
HLWParticipantMaintainedCloudBasedSystem withParticipantMaintainedSearchIndex 2
2 5
4 13 Option4 RebuildtheOriginalLSN 7
7 6
3 23 Page 80 of 114
Questions?
Page 81 of 114
Option3 MovetotheCloud KGGolshan,BranchChief OfficeoftheChiefInformationOfficer BusinessApplicationDeliveryBranch Page 82 of 114
OptionAssumptions
- NRCwilldecommissionPublicADAMSLSNLibrary
- CurrentcopiesofpublicLSNrecordswillremainin possessionofNRCforFederalrecordskeepingpurposes
- Anycloudbasedsolutionprovidermustfollowthe guidelinessetbyFederalRiskandAuthorization ManagementProgramandshallbe(FEDRamp) certified.
Page 83 of 114
GeneralDescription
- TwoAlternatives
- AlternativeOne NRCMaintainedCloudBasedSystem
- AlternativeTwo HLWParticipantMaintainedCloud BasedSystem a)
NRCProvidedSearchPortal b)
NRCMaintainedWebPageofParticipantLinks BothAlternatives
- Movetheheaders/documentsfromthePublicADAMS LSNLibrarytocloudbasedstorage
- Indexing,searching,andretrievalsystemsarecloud based Page 84 of 114
KeyDifferencesBetweenAlternatives
- AlternativeOne-NRCMaintainedCloudBasedSystem
- NRCmanagescloudbasedrepository
- Theprocessesforadditions,modifications,anddeletions describedinOption2(UseoftheExistingLSNLibrary)
- AlternativeTwo HLWParticipantMaintainedCloudBased StorageorSystem a)
NRCProvidedSearchPortal
- Participantsmanagetheirowncloudbasedrepository/collection
- NRCmanagesacentralizedsearchengine(similartooriginalLSN)
- Participantsmanageprocessforadditions,modifications,anddeletions b)
NRCMaintainedWebPageofParticipantLinks
- Participantsmanagetheirowncloudbasedrepository
- Nocentralizedsearchengine
- Participantsmanageprocessforadditions,modifications,anddeletions Page 85 of 114
CostandTimeEstimate
- AlternativeOne-NRCMaintainedCloudBased System
- Costestimate(SystemDevelopment)
- Initialcost:
$1,200K $1,950K
- AnnualRecurringcost: $1,100K $1,750K
- Timeestimate:
Between22and38months CostRank:5 TimeRank:5 Page 86 of 114
CostandTimeEstimate,contd
- AlternativeTwo HLWParticipantMaintainedCloudBased System a)
NRCProvidedSearchPortal SystemDevelopment(NRCSearchPortal)
Initialcost:
$1,200K $2,000K AnnualRecurringcost:
$600K $1,100K Timeestimate:
Between24an42months NRCStaffCollection(asaParticipant)
Initialcost:
$350K $600K AnnualRecurringcost:
$525K $900K Timeestimate:
Between16and28months NonNRCStaffHLWParticipantCollections Initialcost:
Undetermined AnnualRecurringcost: Undetermined Timeestimate:
Undetermined Timeestimatesareundetermined aseachparticipantmayhave differentITpoliciesinplaceforthe procurementandimplementation ofanITsolution CostRank:5 TimeRank:6 Page 87 of 114
CostandTimeEstimate,contd
- AlternativeTwo HLWParticipantMaintainedCloudBased System b)
NRCMaintainedWebPageofParticipantLinks SystemDevelopment(NRCLinkPage)
Initialcost:
$400K $675K AnnualRecurringcost:
$250K $425K Timeestimate:
Between4and7months NRCStaffCollection(asaParticipant)
Initialcost:
$350K $600K AnnualRecurringcost:
$525K $900K Timeestimate:
Between16and28months NonNRCStaffHLWParticipantCollections Initialcost:
Undetermined AnnualRecurringcost: Undetermined Timeestimate:
Undetermined Timeestimatesareundetermined aseachparticipantmayhave differentITpoliciesinplaceforthe procurementandimplementation ofanITsolution CostRank:2 TimeRank:2 Page 88 of 114
ImplementationRiskFactorScore Option RiskScore (Range:6 - 54)
AlternativeOne NRCMaintainedCloudBasedSystem 23 AlternativeTwo(a) HLWParticipantMaintainedCloud BasedSystemwithNRCProvidedSearchPortal 29 AlternativeTwo(b) HLWParticipantMaintainedCloud BasedSystemwithNRCMaintainedWebPageof ParticipantLinks 29 RiskfactorsAcquisition,TechnicalComplexity,TechnicalObsolescence,ITPolicy, TechnicalExpertise,Standardization Page 89 of 114
CommonPros/Cons Pros Cons Leveragescurrentefficiencyscalabilitycloud Closecoordinationwithallpartiesmaybetime consuming.
TakesadvantageofexistingInternetsearchand othercloudresources Allowsforpromptprocessingoflargevolumesof documents Page 90 of 114
UniquePros/Cons
- AlternativeOne NRCMaintainedCloudBasedSystem Pros Cons ContinuesstandardizationofLSNaccession numberingscheme Complexityofimplementation Locatesdocumentarymaterialinasingle repository Costofdevelopingcentralizedcloudbased searchportal Automatedauditcapabilitiesavailableforthe entirecollection Additionalcostsassociatedwithfederalrecords responsibilityfornewheaders/documents Rudimentarysearchcapability,dependingonthe cloud offering Documentheaderinformationmay notbe viewable Partiesarerequiredtokeeptheircollectionsup todate inthecloud Page 91 of 114
UniquePros/Cons,contd
- AlternativeTwo(a) HLWParticipantMaintained CloudBasedSystemwithNRCProvidedSearchPortal Pros Cons MimicsoriginalLSNconceptandintentas decentralized,includingcostsharedbyparties Complexityanduncertaintyofimplementation ContinuesstandardizationofLSNaccession numberingscheme Rudimentarysearchcapability NoNRCrecordsresponsibilityfornew headers/documents Documentheaderinformationmay notbe viewable Possiblyasimplerprocessforaparticipantto makeadditions,modifications,ordeletionstoits collection Noautomatedauditcapabilitiesfortheentire collection Page 92 of 114
UniquePros/Cons,contd
- AlternativeTwo(b) HLWParticipantMaintained CloudBasedSystemwithNRCMaintainedWebPage ofParticipantLinks Pros Cons Simplifiedapproachtomaintenanceof header/documentcollections Noconsolidatedsearchcapability NoNRCrecordsresponsibilityfornew headers/documents Documentheaderinformationmaynotbe viewable Simplerprocessforaparticipanttomake additions,modifications,ordeletionstoits collection NostandardizationofLSNaccessionnumbering scheme Noautomatedauditcapabilitiesfortheentire collection Page 93 of 114
RankSummary Option Cost Time Risk Pros/Cons Total Option1 TraditionalDiscovery 1
1 1
7 10 Option2 UseofExistingPublicADAMSLSN Library/AlternativeOne EIESystem Modification 4
4 2
1 11 Option2 UseofExistingPublicADAMSLSN Library/AlternativeTwo SemiManualProcess 3
3 2
2 10 Option3 MovetotheCloud/AlternativeOne NRCMaintainedCloudBasedSystem 5
5 4
6 20 Option3 MovetotheCloud/AlternativeTwo(a)
HLWParticipantMaintainedCloudBasedSystem withNRCMaintainedSearchIndex 5
6 7
4 22 Option3 MovetotheCloud/AlternativeTwo(b)
HLWParticipantMaintainedCloudBasedSystem withParticipantMaintainedSearchIndex 2
2 5
4 13 Option4 RebuildtheOriginalLSN 7
7 6
3 23 Page 94 of 114
Questions?
Page 95 of 114
Option4 RebuildtheOriginalLSN MargieJanney ActingLSNAdministrator Page 96 of 114
Assumptions
- BasisfordevelopmentisProjectDefinitionand AnalysisDocumentfortheLSN
- ParticipantwebsiteswillbecrawledbytheLSN
- NRCwilldecommissionADAMSLSNLibrary
- Copiesofthoserecordswillremaininpossessionof NRCforFederalrecordsmanagementpurposes Page 97 of 114
GeneralDescription
- DistributedsystemlikeGoogle
- 3majorfunctions:
- Auditing
- Indexing
- Searching&retrieving
- 5majorsubsystems
- Fetchparticipantdocumentsandheaders
- Auditparticipantsites
- SearchLSNcontent
- AdministerLSN
- AccessLSNwebsite Page 98 of 114
GeneralDepiction Page 99 of 114
SearchandRetrieval
- NRCprovidessearchinterface
- SearchesNRCmaintainedindexofparticipants headersdocuments
- Searchinterfaceredirectsusertothe participantscollectiontopresentthe documentforviewing.
Page 100 of 114
CostandTimeEstimates
- RebuildtheOriginalLSN
- SystemDevelopment
- Initialcost:Between$2,600K $4,400K
- Recurringcost:Between$850K $1,500K
- Timeestimate:Between30and42months
- EachHLWParticipantCollection(IncludingtheNRC Staff)
- Initialcost:Undetermined
- Recurringcost:Undetermined
- Timeestimate:Undetermined Page 101 of 114
ImplementationRiskFactorScore Option RiskScore Range:(6 - 54)
Option4 RebuildtheOriginalLSN 31 RiskFactors:Acquisition,TechnicalComplexity,TechnicalObsolescence,ITPolicy, TechnicalExpertise,Standardization Page 102 of 114
ImplementationRiskFactorScore RiskFactor Impacton Option Likelihoodof Occurrence RiskScores (ImpactxLikelihood)
Acquisition High(3)
High(3) 9 TechnicalComplexity Moderate(2)
Moderate(2) 4 TechnicalObsolescence Moderate(2)
Moderate(2) 4 ITPolicy High(3)
High(3) 9 TechnicalExpertise Moderate(2)
Moderate(2) 4 Standardization Low(1)
Low(1) 1 TotalScore 31 Page 103 of 114
Pros/Cons g
Pros Cons Simplerprocessforaparticipantto makeadditions,modifications,or deletionstoitscollection Extendedimplementation ContinuesstandardizationofLSN accessionnumberingscheme Highcost Robustsearchengine ConflictswithFederalITpolicy Allowsforpromptprocessingoflarge volumesofdocuments Page 104 of 114
RankSummary Option Cost Time Risk Pros/Cons Total Option1 TraditionalDiscovery 1
1 1
7 10 Option2 UseofExistingPublicADAMSLSN Library/AlternativeOne EIESystem Modification 4
4 2
1 11 Option2 UseofExistingPublicADAMSLSN Library/AlternativeTwo SemiManualProcess 3
3 2
2 10 Option3 MovetotheCloud/AlternativeOne NRCMaintainedCloudBasedSystem 5
5 4
6 20 Option3 MovetotheCloud/AlternativeTwo(a)
HLWParticipantMaintainedCloudBasedSystem withNRCMaintainedSearchIndex 5
6 7
4 22 Option3 MovetotheCloud/AlternativeTwo(b)
HLWParticipantMaintainedCloudBasedSystem withParticipantMaintainedSearchIndex 2
2 5
4 13 Option4 RebuildtheOriginalLSN 7
7 6
3 23 Page 105 of 114
Questions?
Page 106 of 114
Replacement/ReconstitutedLSN OptionsSummary MargieJanney ActingLSNAdministrator Page 107 of 114
Recap HighLevelOverview Option1-TraditionalDiscovery
- ExistingpublicADAMSLSNlibraryusedtoaccesspreviouslysubmitted documentarymaterial
- Newmaterialexchangedamongthepartiesusingtraditionaldiscovery methods Option2-UseofExistingPublicADAMSLSNLibrary
- UsesthealreadydevelopedexistingpublicADAMSLSNlibrary
- Intake/modificationprocesseswouldbedevelopedusingtheEIEorasemi manualprocess Option3-MovetotheCloud
- PreviouslysubmittedmaterialmovedfromtheexistingpublicADAMSLSN librarytoacloudbasedsystem
- Intake/modificationprocessmovedtoacloudbasedsystemfornewmaterial Option4-RebuildtheOriginalLSN Page 108 of 114
CostEstimate Comparison Option Rank System Development NRCStaff (asaparticipant)
NonNRCStaff Participant Initial Annual Recurring Initial Annual Recurring Initial Annual Recurring Option1 TraditionalDiscovery 1
N/A*
N/A N/A N/A N/A N/A Option2 UseofExistingPublicADAMSLSNLibrary AlternativeOne EIESystemModification 4
$900K
$1,525K
$800K
$1,500K N/A N/A N/A N/A Option2 UseofExistingPublicADAMSLSNLibrary AlternativeTwo SemiManualProcess 3
$600K
$1,100K
$800K
$1,500K N/A N/A N/A N/A Option3 MovetotheCloud AlternativeOne NRCMaintainedCloudBased System 5
$1,200K
$1,950K
$1,100K
$1,750K N/A N/A N/A N/A Option3 MovetotheCloud AlternativeTwo(a) HLWParticipantMaintained CloudBasedSystemwithNRCMaintainedSearch Index 5
$1,200K
$2,000K
$600K
$1,100K
$350K
$600K
$525K
$900K Unknown Unknown Option3 MovetotheCloud AlternativeTwo(b)HLWParticipantMaintained CloudBasedSystemwithParticipantMaintained SearchIndex 2
$400K
$675K
$250K
$425K
$350K
$600K
$525K
$900K Unknown Unknown Option4 RebuildtheOriginalLSN 7
$2,600K
$4,400K
$850K
$1,500K Unknown Unknown Unknown Unknown
- N/AindicatestherearenoapplicableITSystemdevelopment,implementation,ormaintenancecosts.
Page 109 of 114
TimeEstimate Comparison Option Rank System Development NRCStaff (asaparticipant)
NonNRCStaff Participant Option1 TraditionalDiscovery 1
N/A N/A N/A Option2 UseofExistingPublicADAMSLSNLibrary AlternativeOne EIESystemModification 4
8Monthsto 15Months N/A N/A Option2 UseofExistingPublicADAMSLSNLibrary AlternativeTwo SemiManualProcess 3
7Monthsto 12Months N/A N/A Option3 MovetotheCloud AlternativeOne NRCMaintainedCloudBasedSystem 5
22Monthsto 38Months N/A N/A Option3 MovetotheCloud AlternativeTwo(a) HLWParticipantMaintained CloudBasedSystemwithNRCMaintainedSearchIndex 6
24Monthsto 42Months 16Monthsto 28Months Undetermined Option3 MovetotheCloud AlternativeTwo(b)HLWParticipantMaintained CloudBasedSystemwithParticipantMaintained SearchIndex 2
4Monthsto 7Months 16Monthsto 28Months Undetermined Option4 RebuildtheOriginalLSN 7
30Monthsto 52Months Undetermined Undetermined
- N/AindicatesthereistimerequiredforITSystemdevelopment, implementation,ormaintenance.
Page 110 of 114
RiskScore Comparison Option Rank RiskScore (ImpactxLikelihood)
Option1 TraditionalDiscovery 1
NotApplicable Option2 UseofExistingPublicADAMSLSNLibraryAlternative One EIESystemModification 2
15 Option2 UseofExistingPublicADAMSLSNLibraryAlternative Two SemiManualProcess 2
15 Option3 MovetotheCloud AlternativeOne NRCMaintainedCloudBasedSystem 4
23 Option3 MovetotheCloud AlternativeTwo(a) HLWParticipantMaintainedCloudBased SystemwithNRCMaintainedSearchIndex 7
37 Option3 MovetotheCloud AlternativeTwo(b)HLWParticipantMaintainedCloudBased SystemwithParticipantMaintainedSearchIndex 5
29 Option4 RebuildtheOriginalLSN 6
31 Page 111 of 114
Pros/Cons Comparison Option Rank Pros/Cons*
Option1 TraditionalDiscovery 7
3 Option2 UseofExistingPublicADAMSLSNLibrary AlternativeOne EIESystemModification 1
4 Option2 UseofExistingPublicADAMSLSNLibrary AlternativeTwo SemiManualProcess 2
3 Option3 MovetotheCloud AlternativeOne NRCMaintainedCloudBasedSystem 6
0 Option3 MovetotheCloud AlternativeTwo(a) HLWParticipantMaintainedCloudBased SystemwithNRCMaintainedSearchIndex 4
2 Option3 MovetotheCloud AlternativeTwo(b)HLWParticipantMaintainedCloudBased SystemwithParticipantMaintainedSearchIndex 4
2 Option4 RebuildtheOriginalLSN 3
1
- Numeric score for system benefit determined by subtracting the number of Cons from the number of Pros.
Page 112 of 114
RankSummary Option Cost Time Risk Pros/Cons Total Option1 TraditionalDiscovery 1
1 1
7 10 Option2 UseofExistingPublicADAMSLSN Library/AlternativeOne EIESystem Modification 4
4 2
1 11 Option2 UseofExistingPublicADAMSLSN Library/AlternativeTwo SemiManualProcess 3
3 2
2 10 Option3 MovetotheCloud/AlternativeOne NRCMaintainedCloudBasedSystem 5
5 4
6 20 Option3 MovetotheCloud/AlternativeTwo(a)
HLWParticipantMaintainedCloudBasedSystem withNRCMaintainedSearchIndex 5
6 7
4 22 Option3 MovetotheCloud/AlternativeTwo(b)
HLWParticipantMaintainedCloudBasedSystem withParticipantMaintainedSearchIndex 2
2 5
4 13 Option4 RebuildtheOriginalLSN 7
7 6
3 23 Page 113 of 114
Questions?
Page 114 of 114